Reports are designed to convey and record
information that will be of practical use to the
reader. It is organized into discrete units of
specific and highly visible information. Reports
are often used to display the result of an
experiment, investigation, or inquiry. The
audience may be public or private, an individual
or the public in general. Reports are used in
government, business, education, science, and
Reports are like another form to communicate
effectively. They are also a way to analyze ones
knowledge and skills. Once information is in
hand the main thing is how one manages to
organize and presents the information. The
proper formatted reports are one of the
most essential tools used for business proposals
and by a number of organizations. These reports
when are read by the targeted person will
provide useful information in such a
good manner that will increase your credibility
as a person and as an organization as well.
Collection of facts
Analysis of facts
Set up recommendation
Define the problem & purpose
Develop a central idea
Identify Issues involved
Identify sources of data
Decide methods of data collection
Define criteria for analysis
Prepare an outline of report
Letter of Transmittal
Table of contents
List of illustrations
The language has to be objective,direct,clear and
Literary or ornamental words are avoided.
No emotional words or expression.
Facts and data is concrete and relevant.
Analysis presented is truthful and impartial.
Variety and Creativity in presenting thoughts.
Clichés have to be avoided.
Avoid foreign words.
Avoid complex sentences.
Use illustrations in proper format.