College of Graduate and Professional StudiesOrientation

College of Graduate and Professional StudiesOutlineEssential ResourcesGSAAdvisingTheses and DissertationsGraduationResearch: IRB/IACUCResearch: Student SupportContacts

College of Graduate and Professional StudiesEssential ResourcesAll forms, policies, and deadlines are published on the College of Graduate and Professional Studies (CGPS) website. These materials are regularly updated at http://graduate.indstate.edu/The Graduate Catalog is on-line. The catalog is the official policy document of CGPS and contains all essential information. The catalog is located at http://catalog.indstate.edu/index.php. When accessing the catalog, please be sure to select the correct catalog and year.The ISU portal, known as MyISU, serves as a “one-stop” resource for most student services. The portal is used for on-line registration, accessing a searchable schedule of courses, viewing the academic calendar, and accessing your student account information. Please note that to protect your privacy and keep you informed, the CGPS will communicate electronically using only the official indstate.edu email.

College of Graduate and Professional StudiesGraduate Student AssociationGSA is a student organization that works in partnership with student government (SGA)As an advocate for students, GSA has representation on university committees including Graduate Council and Faculty SenateGSA holds regular meetings and these meetings are announced via ISU’s daily ISU Today email and target email to studentsThe organization also hosts social eventshttp://www.indstate.edu/gsa/

College of Graduate and Professional StudiesAdvisingYour academic advisor (who may or may not be the same person as your thesis or dissertation chair) will be responsible for coordinating your “plan of study” aka “contract of study”The “contract” or “plan” maps out which courses you will take in fulfillment of the program requirements as outlined in the graduate catalog

College of Graduate and Professional StudiesAdvisingBeginning if Fall 2010, all programs will be able to use DARSYour academic advisor can assist you with course selection, petitions/waivers, transfer credit, and other curricular processes

College of Graduate and Professional StudiesTheses & Dissertations: ResourcesWriting SupportCGPS supports two assistantships to assist students with thesis and dissertation writing issuesThe Writing Center will assist students for whom English is their native languageThe LLL Language Lab is able to assist non-native speakers

College of Graduate and Professional StudiesTheses & Dissertations: ResourcesFormatCGPS provides a formatted MS Word template for use by students that conforms to the approved handbook. Submitting a Thesis or DissertationBeginning in Spring 2010, CGPS will accept only electronic theses and dissertations. The instructions and policy are located on line athttp://www.indstate.edu/sogs/Students.htm

College of Graduate and Professional StudiesTheses & DissertationsSteps in the ProcessIdentify a chair (aka advisor) and form a committeeThe timing of the selection of a chair depends on the programPropose the research, defend the research, and process the approval of proposal formEstablish an appropriate defense date based on the published critical dates and notify CGPS at least one week prior to the public defense

College of Graduate and Professional StudiesTheses & DissertationsDefend the final document, route the approval form, and submit for format review to CGPSSubmit final approved ETD copy For in-depth information, please review the “steps” document http://www.indstate.edu/sogs/forms/steps_complete_thesis_dissertation.pdfAll students completing a thesis or dissertation are expected to review and understand the responsibilities of students

College of Graduate and Professional StudiesGraduationAll students must apply for graduation no later than the first month of the intended graduating semesterThe deadline for filing an application for graduation is posted on the College of Graduate and Professional Studies websiteThe graduation application and commencement materials are located at:http://www.indstate.edu/sogs/gradandcommencement.htm

College of Graduate and Professional StudiesResearch: Human Subjects (IRB) & Animals (IACUC)All graduate students performing research that involves human subjects and/or animals are required to complete Institutional Review Board or IACUC trainingTraining is provided by the Office of Sponsored Programs through CITI

College of Graduate and Professional StudiesResearch: Human Subjects (IRB) & Animals (IACUC)All graduate students must have their research and associated protocols approved by either the IRB (humans) or IACUC (animals)Students completing a thesis or dissertation that requires IRB/IACUC review will not be permitted to graduate without evidence of IRB/IACUC approval

College of Graduate and Professional StudiesResearch: Student SupportCGPS awards student research & creativity awards on a competitive basisStudents may submit proposals requesting up to $600Students are limited to one award per year, two cycles per yearDepartment and advisor support requiredRecipients are expected to participate in the annual student research event known as Symposium (Spring Semester)Electronic submission required

College of Graduate and Professional StudiesResearch: Student SupportGrants & Contracts. When discussing your research needs with your advisor, you are encouraged to apply for a grant. Please note, your advisor will likely be required to serve as the Principal Investigator (PI).External grant opportunities: OSPInternal grant opportunities: CIRT, CPSCE, & OSP

College of Graduate and Professional StudiesContacts: Key OfficesAffirmative Action Office 812.237.8954 http://www.indstate.edu/aao/sjohnson65@isugw.indstate.eduAffirmative Action provides students with a variety of professional training opportunities. The office is responsible for the Oversight and investigation of complaints of harassment or discrimination prohibited under law.Bursar’s Office 812.237.3535 http://www.indstate.edu/bursar/index.htmThe Bursar’s Office is responsible for tuition and fee billing and maintaining all student accounts.

College of Graduate and Professional StudiesContacts: Key OfficesCenter for Instruction, Research & Technology 812.237.2676 http://www.indstate.edu/cirt/cirt@indstate.eduCIRT provides professional development opportunities in the area of teaching and delivers a variety of Technology workshops. CIRT also coordinates a mini-grant program.Center for Public Services and Community Engagement 812.237.2334http://www.indstate.edu/publicservice/cpsce@indstate.eduCPSCE provides campus and community programming as well as opportunities to engage in community-based research.

College of Graduate and Professional StudiesContacts: Key OfficesFinancial Aid 812.237.2215 http://www.indstate.edu/finaid/finaid@indstate.eduFinancial Aid is responsible for coordinating federal, state, and campus funded aid programs.International Programs and Services 812.237.2440 http://www.indstate.edu/ipsisu-ips@indstate.edu The IAC coordinates campus programs (including international travel grants) and works with international student issues Including immigration.

College of Graduate and Professional StudiesContacts: Key OfficesOffice of Diversity 812.237.8513 http://www.indstate.edu/diversity/The Office of Diversity is responsible for coordinating a variety of campus-based activities and programming as well as works with the campus community to build capacity and promote diversity.Office of Sponsored Programs (OSP) 812.237.3088 http://www.indstate.edu/osp/osp@indstate.eduOSP provides support for the IRB, IACUC, and grants/contracts. Additionally, OSP sponsors grant writing workshops.

College of Graduate and Professional StudiesContacts: Key OfficesOffice of Registration and Records 812.237.2020http://www.indstate.edu/registrar/regemail1@isugw.indstate.eduIf you are having significant issues with your academic or university record or need a transcript, ORR is the appropriate office to contact.

College of Graduate and Professional StudiesContacts: Distance SupportDistance Learning 812.237.8080http://www.indstate.edu/distance/Distance learning supports distance education at ISU. If you are experiencing difficulties, please feel free to contact this office directly.OIT Help Desk/User Services. 812.237.2910 http://www.indstate.edu/oit1/userservices/ithelp/it-help@indstate.eduIf you are experiencing technical difficulties including accessing the portal, the OIT help desk can provide assistance on-line, through live-chat or over the phone. Additionally, the user services website contains a variety of trouble-shooting tips and FAQs that are useful for students.

College of Graduate and Professional StudiesContacts: CGPSNita Alexander, Student ServicesAdmissions & Curricular/Transfer QuestionsHelen Hoffa, Student ServicesGraduation check out, theses/dissertations, and commencementPam Allison, Administrative Assistantgraduate assistantships, scholarships, and student research awardsSandy Harris, Student ServicesGeneral Q&A

QuestionsCollege of Graduate and Professional StudiesIf you have any additional questions concerning any of the policies or procedures outlined in this session, please contact the College of Graduate and Professional Studies via email grdstudy@isugw.indstate.edu or phone 812.237.3005