Effective Designing                   in“PowerPoint Presentation”                 Presented by              Sudeep Manandh...
Steps of   PowerPoint Presentation    Big           ProgressiveConsistent            Simple          Clear           Summa...
Make It   BigBBA             3 of 54
Make it Big (Text)•   This is Arial 12•   This is Arial 18• This is Arial 24• This is Arial 32• This is Arial 36• This is ...
Make it Big (Text)•   This is Arial 12•   This is Arial 18         Too Small• This is Arial 24• This is Arial 32• This is ...
Make It Big (How to Estimate)• Look at it from 2 metres away                     2m                                  6 of 54
Keep It Simple (Text)• Too many colours• Too Many Fonts and Styles• The 6 x 7 rule  –No more than 6 lines per slide  –No m...
Keep It Simple (Text)Instructional Technology:  A complex integrated process involving  people, procedures, ideas, devices...
Keep It Simple (Text)Instructional Technology: A process involving people, procedures & tools           Much Simpler for s...
Falling Leaves Observed            Kathmandu      Pokhara      BirgunjJanuary       11,532,234   14,123,654     3,034,564F...
Falling Leaves in Millions   In 106   Kathmandu       Pokhara       BirgunjJanuary             11            14           ...
50                               Falling Leaves                                                                           ...
Falling Leaves50                                              Goa                                              Mumbai     ...
Keep It Simple (Picture)• Art work may distract your audience• Artistry does not substitute for content                   ...
Keep It Simple (Sound)• Sound effects may distract too• Use sound only when necessary                                   15...
Keep It Simple (Transition)• This transition is annoying, not  enhancing• "Appear" and "Disappear" are better             ...
Keep It Simple (Animation)            2m     Too distracting !                             17 of 54
Keep It Simple (Animation)            2m  Simple & to the point                             18 of 54
Make It Clear                19 of 54
Make It Clear (Capitalisation)• ALL CAPITAL LETTERS ARE  DIFFICULT TO READ• Upper and lower case letters are easier       ...
Make It Clear (Fonts)Sanserif    Z      Serif    Z           clear           busy                                  21 of 54
Make It Clear (Fonts)•   Serif fonts are difficult to read on screen•   Sanserif fonts are clearer•   Italics are difficul...
Make It Clear (Numbers)Use numbers for lists with sequenceFor example:How to put an elephant into a fridge?1. Open the doo...
Make It Clear (Numbers)How to put a giraffe into a fridge?1.   Open the door of the fridge2.   Take out the elephant3.   P...
Make It Clear (Bullets)Use bullets to show a list without• Priority• Sequence• Hierarchy, …..                             ...
Make It Clear (Colours)• Use contrasting colours• Light on dark vs dark on light• Use complementary colours               ...
Make It Clear (Contrast)• Use contrasting colours• Light on dark vs dark on light                       high contrast• Use...
Make It Clear (Contrast)• Use contrasting colours• Light on dark vs dark on light• Use complementary colours      This is ...
Make It Clear (Contrast)• Use contrasting colours• Light on dark vs dark on light• Use complementary colours      This is ...
Make It Clear (Complement) • Use contrasting colours • Light on dark vs dark on light • Use complementary coloursThese col...
Make It Clear (Complement)• Use contrasting colours• Light on dark vs dark on light• Use complementary colours  These colo...
Make It Clear (Size)• Size implies importance                            32 of 54
Make It Clear (Size)• Size implies importance                            33 of 54
Make It Clear (Focal Points)• Focal points direct attention                                  34 of 54
Make It Clear (Focal Points)• Focal points direct attention                                  35 of 54
Be Progressive                 36 of 54
Types of Instructional Tools                      Discovery                       Learning                                ...
Types of Instructional Tools                      Discovery                       Learning                                ...
Understanding TechnologyMouse                  Input       I/O ErrorMain Storage                       CPUFunction key   T...
Understanding TechnologyMouse                  Input       I/O ErrorMain Storage                       CPUFunction key    ...
Be Consistent                41 of 54
Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract        ...
Be ConsistentDifferences draw attention• Differences may imply importance• Use surprises to attract not distract This tic...
Be ConsistentDifferences draw attention Differences may imply importanceo Use surprises to attract not distract  These d...
Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract      Th...
Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract        ...
Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract        ...
Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract        ...
In Summary•   Big•   Simple•   Clear•   Progressive•   Consistent                      49 of 54
Some Final Words                   50 of 54
When Creating•   Text to support the communication•   Pictures to simplify complex concepts•   Animations for complex rela...
When Presenting• Speak loudly and clearly with fluctuation• Direct your words to all aspects of the  room• Maintain eye co...
Closing Remarks• Practice your presentation before a  neutral audience  – Ask for feedback• Be particular about the time a...
Thank You !Best wishes to your career      advancement                             54 of 54
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This is a presentation prepared by my respected teacher Mr. Sudeep Manandhar. I hope you will learn a lot from this.

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How to-make-effective-presentation-

  1. 1. Effective Designing in“PowerPoint Presentation” Presented by Sudeep Manandhar Lecturer of IT, Nepal Commerce Campus
  2. 2. Steps of PowerPoint Presentation Big ProgressiveConsistent Simple Clear Summary 2 of 54
  3. 3. Make It BigBBA 3 of 54
  4. 4. Make it Big (Text)• This is Arial 12• This is Arial 18• This is Arial 24• This is Arial 32• This is Arial 36• This is Arial 44• This is Arial 60 4 of 54
  5. 5. Make it Big (Text)• This is Arial 12• This is Arial 18 Too Small• This is Arial 24• This is Arial 32• This is Arial 36• This is Arial 44• This is Arial 60 5 of 54
  6. 6. Make It Big (How to Estimate)• Look at it from 2 metres away 2m 6 of 54
  7. 7. Keep It Simple (Text)• Too many colours• Too Many Fonts and Styles• The 6 x 7 rule –No more than 6 lines per slide –No more than 7 words per line 7 of 54
  8. 8. Keep It Simple (Text)Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and Too detailed ! devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled 8 of 54
  9. 9. Keep It Simple (Text)Instructional Technology: A process involving people, procedures & tools Much Simpler for solutions to problems in learning 9 of 54
  10. 10. Falling Leaves Observed Kathmandu Pokhara BirgunjJanuary 11,532,234 14,123,654 3,034,564February 1,078,456 12,345,567 16,128,234March 17,234,778 6,567,123 16,034,786April 16,098,897 10,870,954 7,940,096MayJune Too detailed ! 8,036,897 16,184,345 10,345,394 678,095 14,856,456 4,123,656July 8,890,345 15,347,934 18,885,786August 8,674,234 18,107,110 17,230,095September 4,032,045 18,923,239 9,950,498October 2,608,096 9,945,890 5,596,096November 5,864,034 478,023 6,678,125December 12,234,123 9,532,111 3,045,654 10 of 54
  11. 11. Falling Leaves in Millions In 106 Kathmandu Pokhara BirgunjJanuary 11 14 3February 1 12 16March 17 6 16April 16 10 7MayJune Much Simpler 16 8 10 6 14 4July 8 15 18August 8 18 17September 4 18 9October 2 9 5November 5 4 6December 12 9 3 11 of 54
  12. 12. 50 Falling Leaves Goa45 Mumbai40 Delhi35302520 Too detailed !1510 5 0January February March April May June July August September October November December 12 of 54
  13. 13. Falling Leaves50 Goa Mumbai Delhi4030 Much Simpler2010 0 13 of 54January March May July September November
  14. 14. Keep It Simple (Picture)• Art work may distract your audience• Artistry does not substitute for content 14 of 54
  15. 15. Keep It Simple (Sound)• Sound effects may distract too• Use sound only when necessary 15 of 54
  16. 16. Keep It Simple (Transition)• This transition is annoying, not enhancing• "Appear" and "Disappear" are better 16 of 54
  17. 17. Keep It Simple (Animation) 2m Too distracting ! 17 of 54
  18. 18. Keep It Simple (Animation) 2m Simple & to the point 18 of 54
  19. 19. Make It Clear 19 of 54
  20. 20. Make It Clear (Capitalisation)• ALL CAPITAL LETTERS ARE DIFFICULT TO READ• Upper and lower case letters are easier 20 of 54
  21. 21. Make It Clear (Fonts)Sanserif Z Serif Z clear busy 21 of 54
  22. 22. Make It Clear (Fonts)• Serif fonts are difficult to read on screen• Sanserif fonts are clearer• Italics are difficult to read on screen• Normal or bold fonts are clearer• Underlines may signify hyperlinks• Instead, use colours to emphasise 22 of 54
  23. 23. Make It Clear (Numbers)Use numbers for lists with sequenceFor example:How to put an elephant into a fridge?1. Open the door of the fridge2. Put the elephant in3. Close the door 23 of 54
  24. 24. Make It Clear (Numbers)How to put a giraffe into a fridge?1. Open the door of the fridge2. Take out the elephant3. Put the giraffe in4. Close the door 24 of 54
  25. 25. Make It Clear (Bullets)Use bullets to show a list without• Priority• Sequence• Hierarchy, ….. 25 of 54
  26. 26. Make It Clear (Colours)• Use contrasting colours• Light on dark vs dark on light• Use complementary colours 26 of 54
  27. 27. Make It Clear (Contrast)• Use contrasting colours• Light on dark vs dark on light high contrast• Use complementary colours low contrast 27 of 54
  28. 28. Make It Clear (Contrast)• Use contrasting colours• Light on dark vs dark on light• Use complementary colours This is light on dark 28 of 54
  29. 29. Make It Clear (Contrast)• Use contrasting colours• Light on dark vs dark on light• Use complementary colours This is dark on light
  30. 30. Make It Clear (Complement) • Use contrasting colours • Light on dark vs dark on light • Use complementary coloursThese colours do not complement 30 of 54
  31. 31. Make It Clear (Complement)• Use contrasting colours• Light on dark vs dark on light• Use complementary colours These colours complement 31 of 54
  32. 32. Make It Clear (Size)• Size implies importance 32 of 54
  33. 33. Make It Clear (Size)• Size implies importance 33 of 54
  34. 34. Make It Clear (Focal Points)• Focal points direct attention 34 of 54
  35. 35. Make It Clear (Focal Points)• Focal points direct attention 35 of 54
  36. 36. Be Progressive 36 of 54
  37. 37. Types of Instructional Tools Discovery Learning Individual SocialMode of Instruction Constructive Constructive Tools Tools Too many in one go! Guided Inquiry Informational Tools Individual Social Instructive Communicative Tools Tools Direct Instruction Individual Pair Group 37 of 54 Complexity of Interactions
  38. 38. Types of Instructional Tools Discovery Learning Individual SocialMode of Instruction Constructive Constructive Tools Tools Guided Informational Tools Inquiry Progressive & Individual Social Instructive focused thus Communicative Tools Tools Direct Instruction Individual Pair Group 38 of 54 Complexity of Interactions
  39. 39. Understanding TechnologyMouse Input I/O ErrorMain Storage CPUFunction key Too many & User interfaceSoftware not focused DebuggerFloppy disk Backup system Output Normal flow of operation Supplementary data 39 of 54
  40. 40. Understanding TechnologyMouse Input I/O ErrorMain Storage CPUFunction key Progressive User interfaceSoftware thus focusedDebuggerFloppy disk Backup system Output Normal flow of operation Supplementary data 40 of 54
  41. 41. Be Consistent 41 of 54
  42. 42. Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract 42 of 54
  43. 43. Be ConsistentDifferences draw attention• Differences may imply importance• Use surprises to attract not distract This tick draws attention 43 of 54
  44. 44. Be ConsistentDifferences draw attention Differences may imply importanceo Use surprises to attract not distract These differences distract! 44 of 54
  45. 45. Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract This T implies importance 45 of 54
  46. 46. Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract Confusing differences! 46 of 54
  47. 47. Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract This surprise attracts 47 of 54
  48. 48. Be Consistent• Differences draw attention• Differences may imply importance• Use surprises to attract not distract These distract! 48 of 54
  49. 49. In Summary• Big• Simple• Clear• Progressive• Consistent 49 of 54
  50. 50. Some Final Words 50 of 54
  51. 51. When Creating• Text to support the communication• Pictures to simplify complex concepts• Animations for complex relationships• Visuals to support, not to distract• Sounds only when absolutely necessary• Think about the people in the back of the room when creating slides 51 of 54
  52. 52. When Presenting• Speak loudly and clearly with fluctuation• Direct your words to all aspects of the room• Maintain eye contact with your audience• Ask questions of your audience – (if applicable)• Don’t read the slides word-for-word, use them for reference 52 of 54
  53. 53. Closing Remarks• Practice your presentation before a neutral audience – Ask for feedback• Be particular about the time allotted for presentation• Leave time for questions 53 of 54
  54. 54. Thank You !Best wishes to your career advancement 54 of 54

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