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Implementation of iso 9000
 

Implementation of iso 9000

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Implementation of iso 9000

Implementation of iso 9000

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    Implementation of iso 9000 Implementation of iso 9000 Document Transcript

    • Implementation of iso 9000To be successful, organisations must prove themselves to be indispensable to theircustomers, be attuned to their employees needs, be willing to partner with their suppliers,and be considerate of the social, environmental, and safety outcomes of theirperformance. These rather new and expanded objectives of business operations, are themain pillars of business excellence.Samson and Challis (2002) studied leading international organisations in an effort todetermine why some were more successful than others in their pursuit of excellence.They identified a total of 14 principles that served as catalysts for business excellence.The extent to which each organisation embodied these principles appeared to be directlyrelated to the speed of its journey towards excellence.Furthermore, the EFQM Excellence Model, which is used to adjudicate the EuropeanQuality Award, and the most frequently discussed model in quality literature (van derWiele et aI., 1995, 2001), uses self-assessment as a tool to identify organisationalstrengths, as well as areas in which there exists room for improvement. Its outcome is astructured plan for amelioration, which is subsequently monitored for progress. Inaddition to this self-assessment component, the EFQM assists organisations with theircontinuous improvement initiatives by facilitating gauging of progress against measuresof total quality management, identification of improvement opportunities benchmarkingand organisational learning (McAdam and Kelly, 2002).Truly effective use of the excellence models for continuous improvement requires theinput of management and employees. For maximum benefit, it must be effectivelymarketed by top management and internalised by the staff of the organisation (van derWiele et aI., 2000). Also, to be optimally effective, quality improvements should beprioritised and should focus on the results category of a business excellence model suchas the EFQM Excellence Model (EFQM, 1999; Seghezzi, 2001), the Malcolm BaldrigeNational Quality Award (MBNQA, 2002), or the Canadian Framework for BusinessExcellence (CFBE, 2002).Quality managementThe family of ISO 9000 standards can be regarded as the foundation on whichorganisations can build their excellence programs. The success of a quality managementprogram that builds upon the foundation of the ISO 9000 system has been said to relate tothe original motivation for registration (van der Wiele et aI., 2001). The message is thatthe added value that an organisation derives from the ISO 9000 standards should be aresult of that organisations motives for, and approach to, implementation (Cobb, 2003;Gotzamani and Tsiotras, 2002; Singels et aI., 2001). Issues such as organisation, internaland external communications, employee awareness of quality, product conformance andcustomer satisfaction are all addressed within the ISO 9000 system, simplifyingmanagement commitment to quality. This can be a driving force to go beyond andachieve business excellence. However, if not done properly, it is also possible that
    • implementation of ISO 9000 may lead to excessive emphasis on the documentedprocedures and less emphasis on achieving business objectives (Gotzamani and Tsiotras,2002).The importance and relevance of quality cannot be overstated. In recent decades, public,private, and third-sector organisations have been awakened to the necessity of creatingand ensuring quality in every aspect of their operations. Far beyond "permitting things torun smoothly", an emphasis on quality in management systems is now consideredessential to an organisations prosperity. Globalisation and an enhanced concept ofcorporate liability are two important societal trends contributing to this emphasis onquality. There are numerous reports in the literature that describe quality managementpractices and the benefits that emanate from implementation of an ISO 9000 system.Many of these are case studies or reports of the benefits and drawbacks of such systems.The emphasis is on continuous improvement which is beyond simple conformance to theISO 9000 standards.The Balanced ScorecardThe Balanced Scorecard (BSC) is an instrument which translates the mission and strategyof an organisation into a broad collection of action metrics and indicators, and whichsubsequently provides the structure necessary to serve as control and strategicmeasurement system (Kaplan and Norton, 1996). The BSC is applicable to any type oforganisation, albeit with modifications. For example, a BSC for non-profit organisationsmust be modified to include a mission perspective and any other additional perspectiveswhich provide specific information on social demographic factors regarding theorganisations environment. Viewed as a performance measurement system (PMS), theBSC is not a new tool as PMSs have existed for a long time in all organisations and inmost cultures, in one form or another. Hence the novelty of the BSC does not reside in itsexistence but rather in the attempt to achieve standardisation via conventions anduniversal rules (Urrutia de Hoyos, 2001).The BSCs most standardised antecedent is the "tableau de bord" (Mallo and Merlo,1995), a tool utilised principally by French companies, and whose configuration andconceptual basis is very similar to the BSC. One explanation for the lack ofstandardisation of PMSs along the line of the tableau de bord and BSC is certainly thelack of publicised information regarding their existence due to its being an excessivelystrategic tool; due to their strategic nature, organisations are very reluctant to disclosetheir existence and utilisation.Development of the BSCThe development of the BSC has gone through three distinct phases.The First phaseInitially the BSC was intended as a measurement tool, with an operational and tacticalfocus. It was a collection of indicators arranged by perspectives or key areas, whichpermitted the identification of the determinants of the performance of a business. Theoriginal objective was to overcome the limitations of using only financial indicators.
    • These last only provided information about actual, past performance, and failed toprovide information on the drivers of future performance (Kaplan and Norton, 1996). Thefour BSC perspectives - financial, customer, internal processes, learning and growth -were selected on the basis of the results of a study by David Norton and HarvardUniversity (Kaplan and Norton, 1992).The Second phaseIn the process of identifying indicators for each of the four perspectives, it wasdiscovered that by developing strategy maps, not only could the appropriate indicators beidentified, but also management could utilise the BSC for strategic planning. In the firstphase, indicators were identified subsequent to the development and definition of theorganisations strategy, and had an operational and/or tactical focus. During this phase, itwas discovered that it was not enough to simply identify indicators, it was also necessarythat the indicators were extracted directly from the strategic plan. This so as to identify,and explicitly describe, the causal relationships with the organisations strategy. In otherwords, the indicators were identified prior to the development and definition of theorganisations strategy, and as such playa key role in the development and definition ofthe strategy. The act of measurement has consequences that exceed simply providinginformation on past results. It also directs attention to the future, since the indicatorsselected by management are de facto those which are important to management. Hence,with a clearly defined strategy, coherently communicated and aligned with changedrivers, what was initially an information/measurement tool, and part of the managementcontrol function, was converted into a tool for strategic management (Kaplan and Norton,2000) and a part of the strategy formation process.The Third phaseThe BSC communicates the organisations strategic plan via maps in which the cause-effect relationships between the different strategic objectives can be visualised. Thispermits management to utilise the BSC as a tool for change management leading to theachievement of Business Excellence.ConclusionThis article explored the broad issues related to business excellence and the application ofISo 9000 and the BSC as the first steps in achieving excellence. ISO 9000 and the BSCaim at assisting firms to develop systems and procedures which allow them to achievebusiness excellence by becoming more customer-oriented. The implementation of suchsystems requires on-going support from senior management; taking into consideration therole of internal reporting and operational control systems to monitor and proactivelyadapt to changing business needs.If you want to download over free 50 ebook for iso 9001 standard, you can visit:http://iso9001ebooks.infoBest regards