10 Reasons your SharePoint Migration Failed

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With the arrival of SharePoint 2013 on the market and the push for Office 365, many are planning to make the move on to this new version of SharePoint. I consider myself lucky to have already …

With the arrival of SharePoint 2013 on the market and the push for Office 365, many are planning to make the move on to this new version of SharePoint. I consider myself lucky to have already participated to a few of these so far. Often, I come across some challenges in the organization surrounding this upgrade. I thought I would put up this post and hopefully some of you will continue the reasons a migration can fail through the comments.

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  • @Vivekdevaraj Thanks!
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  • The way each slide has been laid is cool!

    Good work
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  • @kkhipple hahaha thanks! And a very good point!
    Yes I was just thinking I should video record all my sessions
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  • Ben awesome presentation! Too bad you don't come with the presentation as I've seen you present and you add color, depth and excellence to your presentations.

    The only thing I'd change about this is the slide with yoda (13), where the text should read backwards in yoda style 'time, knowledge, patience and experience .... but sharepoint requires'
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  • Great..love it
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  • 1. 10  bniaulinREASONS yoursharepointmigrationFAILED 
  • 2. SharePoint 2013 has arrived So You took off with SharePoint 2013
  • 3. But ignored KEYCONCEPTS
  • 4. Now you feelOVERLOADED
  • 5. Now you feelOVERLOADEDLike it might all comeCRASHINGDOWN
  • 6. SO WHY DID YOURSHAREPOINT MIGRATION FAIL?
  • 7.  bniaulin 1YOU DON’T KNOWSharePoint
  • 8. Yes, you.
  • 9. Yes, you.But it’s ok, that’smostly everyone
  • 10. SharePointis easy to use.A few clicks,and you get:Sites, Lists, Libraries, Pages...
  • 11. And now youFeel like thecoolestperson in town
  • 12. But SharePointrequirestimeknowledgepatienceand experience
  • 13. It’s built onWindows ServerIIS .NET SQLDNS Javascript ADand so muchmore...
  • 14. It’s built on Windows Server IIS .NET SQL DNS Javascript AD and so much more...That’s a lot of moving parts to consider when migrating
  • 15. and if you’re not an expert in all of these fields....then ASSEMBLE an EPIC team of them
  • 16.  bniaulin 2YOU THOUGHT TRAININGWAS OPTIONAL
  • 17. SH OC KIN G!
  • 18. G! KIN OCSH Training is often left at the end of the project or even ignored
  • 19. BUTWHY?
  • 20. Some see it as too big anexpen$e
  • 21. Some see it as too big an expen$e cost of training +cost of lost productivity
  • 22. TRAINING HELPS!
  • 23. TRAINING HELPS! employee satisfaction 
  • 24. TRAINING HELPS! employee satisfaction tackle more tasks 
  • 25. TRAINING HELPS! employee satisfaction tackle more tasks motivation to use SharePoint 
  • 26. TRAINING HELPS! employee satisfaction  tackle more tasks  motivation to use SharePoint increased adoption 
  • 27. TRAINING HELPS! employee satisfaction  tackle more tasks  motivation to use SharePoint increased adoption  and much more... 
  • 28. SO DON’T IGNORETRAINING IN YOURPLANNING
  • 29. Let the users play with SharePoint
  • 30. and ensure yourSharePoint migration’s success
  • 31.  bniaulin 3 LACK OFCOMMUNICATION
  • 32. By bringing change
  • 33. By bringing change you are already the bad guy
  • 34. trying to change their routine.
  • 35. Without or properannouncements communication it’s going to HIT HARD 
  • 36. increasing your chances for a badSharePoint Migration experience 
  • 37. Take the time to show off! New Features Dates & Milestones Organize launch events How it’ll facilitate tasks Reasons for the change
  • 38. COMMUNICATE and see yourself become the hero coming to the rescue
  • 39.  bniaulin 4 YOU THOUGHTDATABASE-ATTACH WOULD DO EVERYTHING
  • 40. There can be only 1 ...upgrade scenarioaccording to Microsoft,onlyDatabase-Attachis supportedthis is only from SP2010
  • 41. and you thought thiswould work like magic
  • 42. bringing along all the old junk.that’s everything that was in the Databases
  • 43. did you forgetyou had customcoded solutions?
  • 44. Though it mightwork for some... Take the time to pick and choose what to migrate to SharePoint 2013
  • 45. Enough has changed in SharePoint 2013 That you’ll want to build a new architecture
  • 46.  bniaulin 5 IGNOREDBUILDING A NEW ARCHITECTURE
  • 47. 2013 SP2013arrived with cool new features Search WCM Social SkyDrive Pro WebParts Design Manager
  • 48. Doing a Database-Attach upgradeand bringing the same old architecture over is like...
  • 49. getting a COOLnew office
  • 50. And furnishing itwith old computers
  • 51. things like theContent Search WebPart will completely redefine how you seea SharePoint Architecture
  • 52. What used to be a brick wall you couldn’t workaround(boundaries between sites, site collections, etc.)
  • 53. Can now easily be done using SEARCH
  • 54.  bniaulin 6 YOU DIDN’T INVENTORY YOUR SITES AND TESTTHEM FOR UPGRADE
  • 55. Many factors will influence whether your sitewill still work after migration
  • 56. If you don’t know what you have in your environment
  • 57. Then you won’t knowwhat could potentiallycause a problem after an upgrade
  • 58. Take the time to inventory your sitesand know what you have
  • 59. To run the available health checks and testsbefore upgrading
  • 60.  bniaulin 7 NO PLANNINGNO GOVERNANCENO INFORMATION ARCHITECTURE
  • 61. GovernanceShould not strike fear when said out loudShould not be a burden to carry during the project
  • 62. A Governance plan helps establish rules.With so many users and sites, it helps maintain everything together.
  • 63. but keep it simple.
  • 64. or it will turn into a document NO ONE will read
  • 65. Information Architecture is the logical way of organizing your SharePoint architecture
  • 66. it will help you define things likeMetadata Columns Sites Content on Pages Navigation Hierarchy and everything else that will be used in your SharePoint
  • 67. Make sure you have a plan SharePoint Migration is no easy task
  • 68. set goals and milestones tomeasure the success of your migration
  • 69. This can be simpleLook at what you want to Remove Migrate RebuildAnd this will be even easier to do if youdid an inventory of your sites before
  • 70.  bniaulin 8NO MEASURABLE GOALS WERE SET
  • 71. Without a clear set of goals You won’t know if the migration is a success or if it’s finished. You’ll keep going on and on
  • 72. Define clear goals Objectives thatmake it a successful migration for you
  • 73. Measuring can be assimple as knowing howmany sites have to be: Remove Removed Migrate Rebuild Migrated or Rebuilt 14% 47% 39%
  • 74. or using SharePoint Analytics to see if users are using the new features
  • 75.  bniaulin 9 BRANDING SEEMEDIRRELEVANT TO YOU
  • 76. DID THESE IMAGESEVOKE AN EMOTION?
  • 77. WHICH INTRANETWOULD YOU HAVE RATHER USED?
  • 78. But it has all thesame functionality, why not?
  • 79. Branding helps increase user adoption and if done correctly, might even help with User Experience and “Findability”
  • 80.  bniaulin 10 IGNORINGTHIRD PARTY TOOLS
  • 81. Tools cost money
  • 82. But sodoes your time
  • 83. THESE TOOLS MIGHTEND UP SAVING YOU TIME AND MONEY
  • 84. SOME OF THEM AREEVEN PRETTY COST EFFECTIVE and EASY TO USE
  • 85. USEFUL LINKS  bniaulin Supported Migration Scenarios Introduction to SharePoint 2013 What might not work after you upgrade Tools and Techniques to create a simple Governance Plan Planning a SharePoint Migration What’s new with SharePoint Analytics Using the Content Search Web Part to Roll Up Sites 
  • 86. NO MORE FAILEDSHAREPOINTMIGRATIONS
  • 87. Thank You!  Please Share to help others with their SharePoint Migration Benjamin Niaulin twitter.com/bniaulin bniaulin.wordpress.com en.share-gate.com/blog