One Point Revolutionising Team Collaboration

OnePoint : Revolutionising team collaboration Combining OneNote and SharePoint to deliver collaborative workspaces Ben Gardner, Nuzrul Haque & Chris Barber May 2008

Business Requirements One place to aggregate information A place to share & discuss ideas Ease of use No silo’s of information Easy access and navigation

What is OnePoint: How it works Cached local copy Master copy in SharePoint Local copy synchronises to master copy every few minutes in background

User works from locally cached copy of notebook

Automatic online/offline synchronisation

Multiple user synchronised simultaneously

Multiple users synchronised to master copy in SharePoint SharePoint 2007

What is OnePoint: OneNote and SharePoint OneNote View SharePoint View OneNote sections SharePoint document library Files in OneNote Files in SharePoint

Limitations

Significant conflict issues generated when multiple people are editing the same document.

Put the document into a SharePoint Doc library and put a link to in in your notebook

No support for embedded objects

Especially chemical structures

No RSS/email alerting from OneNote

RSS only from Library – no granularity

Issue with file version handling with OneNote (file name suffix)

Limited ability to publish OneNote notebooks to the web

Need online presence equivalence with rest of Office suite 2007

Need drag ‘n drop from OneNote to Outlook (or anything else)…

What does OnePoint give the user?

A user friendly interface for the team’s SharePoint document library

OnePoint

Cultural change

Enhanced capacity to collaborate

Engendered a culture of openness

Powerful and easy to use search

Desktop search & FAST Search

Navigation is separated from location

Document stored in one location and linked to from many

Capturing the thoughts and decisions of the team

Information never previously captured

Human readable file share

Simplistic capture and sharing of information

Files, screen clipping, web content, etc

On and Off line working

Elimination of C-drive and email silo’s

Performance

Logically structured SharePoint collection

Adoption Learning to work collaboratively Realising the power and getting creative Wow! Why haven’t I used OneNote before Time Enthusiasm

Hierarchy of information (Team perspective) Individual Team Corporate External world

Idea capture

Unstructured

Transient

Project team centric

Idea evaluation

Transient information

Current progress

Structured format

Living document

Historic record of key events

Static snapshots i.e. Stage gates

Validated documentation

DMS Enterprise Wiki OneNote & SharePoint MS Office, BioBook, etc

OnePoint and the information hierarchy SharePoint 2007 One click publication to Enterprise Wiki Provide online views of all notebooks Publish documents to validated systems Corporate Knowledge Team Knowledge Individual Knowledge

Summary

OnePoint = OneNote 2007 + SharePoint 2007

Intuitive and user friendly interface for SharePoint document library

Synergies with current working practices to create a team’s collaboration space

Team Knowledge Management solution

Q: ‘ What is the single most important thing that could be done to speed up drug discovery ?’ – Research & Development Site Head to Research Project Leads A: ‘ Give us OnePoint ’

User testimonials “ OnePoint has increased team engagement and cohesiveness ” “ It’s liberating – my work is no longer dictated by the content of my inbox , but by scientific imperative! ” “ Familiar Windows look and feel – it was so easy to learn ” “ I love the flexibility of being able to work online or offline without needing to think about”