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Mei Wang & Sharon Hu's Institutional Repository and Academic Library



Mei Wang & Sharon Hu's presentation at CALA Midwest Chapter 2011 Annual Conference on May 21, 2011 at Indiana University Southeast (IUS) Library

Mei Wang & Sharon Hu's presentation at CALA Midwest Chapter 2011 Annual Conference on May 21, 2011 at Indiana University Southeast (IUS) Library



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Mei Wang & Sharon Hu's Institutional Repository and Academic Library Mei Wang & Sharon Hu's Institutional Repository and Academic Library Presentation Transcript

  • Institutional Digital Repository (IR) and Academic Libraries (AL)
    Sharon Hu & Mei Wang
    Chicago State University
    University of Michigan, Asia Library
    Chinese-American Librarians Association
    Midwest Chapter (CALA MW)
    2011 Annual Conference
    May 21, 2011
  • Contents
    Introduction (Background and Purpose)
    Concepts, Contents and Functions
    III. History, Present and Development
    IV.Academic Libraries (AL) and Institutional Digital Repositories (IR)
    - Impacts, Challenges, Changes and Concerns
  • Introduction (I-1)
    21st Century - Digital Age
    (Background of Institutional Digital Repository)
    E-Resources of Library Collections
    Data Set in Digital Format
    D-Audio/Video Materials
    Digital Library (DL)
    E-Publishing: as the base for IR set-up
  • Introduction (I-2)
    Purpose of IR from Academic Libraries
    Improve scholarly communications
    Enhance library services and support faculty, staff and
    students for teaching , learning and research
  • 4
    IR: Concepts, Contents, Functions (II-1)
    IR vs. Digital Library (DL)
    Information Technology Base
    Digital Resources Format
  • IR: Concepts, Contents, Functions(II-2)
    What is IR?
    The intellectual information resource databases which are created, collected, stored, and distributed by the students, faculty and researchers from one or more academic institutions.
    All information resources in IR are openly accessible and sharable in an academic environment. It is one type of approach for academic community to an OPEN ACCESS of a scholarly communication network .
    Two unique features:
    Digital Intellectual output as information resourcesfor one or more institutions.
    Open Network Access by the academic institutional community for scholarly communication through network (internet/intranet)
  • IR: Concepts, Contents, Functions (II-3)
    Contents (1): Digital Intellectual output :
    Institutional Scholarly Publications
    Official / Formal Publications
    Research Data Set
    Thesis and Dissertations
    Research Reports, Articles
    Audio/Video Publications
    Gray Literature*
    Other Scholarly Communications
    Library Resources (Teaching/Research)
    *Gray Literature:Informal publications, such as pre-publications, presentation slides, research reports, technical documents or research data.
  • IR: Concepts, Contents, Functions (II-4)
    Contents (2): Institutional Academic Information Resources
    Institutional Management Information
    Institutional Administration Data Set
    Teaching Management Information
    Institutional Archives Information
    Departmental Management Information
    Other Institutional Information
  • IR: Concepts, Contents, Functions (II-5)
    Functions (1): Open Network Access for Scholarly Communication
    Scholarly Communication
    Open Access
    Real-Time Communication
    Users Group Management
    E-Scholarship Environment
    Open Scholarly Activities
    E-Scholarship Standards, Principles,
  • IR: Concepts, Contents, Functions (II-6)
    Function (2): Preserve and Archive
    Institutional Academic Information (Intellectual Repository)
    Institutional Management Information
    (Administrative Repository )
    Short Term
    Long Term
  • IR: Concepts, Contents, Functions (II-7)
    IR Systems / Platforms (1)
    Open Sources
    Institutional Sources
    Univ. of California eScholarship[4]
    Univ. of Illinois IDEALS [5]
    ARL SPARC (Includes nearly 800 libraries) [6]
    (Publishing and Academic Resources Coalition
    DRIVER (European Federation IR) [7]
    (Digital Repository Infrastructure Vision for European Research)
    MIT DSpace
    University of Michigan Deep Blue[8]
  • IR: Concepts, Contents, Functions (II-8)
    IR Systems / Platforms (2)
    Commercial Products
    Digital Commons [9]
    University of Nebraska-Lincoln
    Cornell University
    Colorado State University
    Open Repository (UK) [11]
    Google Scholar / Search Appliance (GSA) [12]
  • IR: Concepts, Contents, Functions (II-9)
    Building Up an IR (Key Elements )
    Identify Resources Involved
    Organization structure and staffing
    Systems Selection(hardware and software)
    Contributors / Partners (scholarly community/ academic administrators, Provost / IT administrator and relevant technical staff )
    Policies and Plans
    *Institutional related Policies
    Finance / Budget
    How does an IR serve an academic community ?
  • Deep Blue (University of Michigan Library) [8]
    Making your work accessible via Deep Blue will ensure more of your peers can find it (in Google Scholar, for example) and will cite it.
    Deep Blue uses special technology that assures the stability of your work's location online, making the citation to it as reliable as a scholarly journal, while as accessible as any website. No broken links!
    Deep Blue supports a variety of formats, and we encourage you to deposit not just the finished work but related materials (including data, images, audio and video files, etc.) to create a "director's cut" that gives context to that work and promotes further scholarship.
    Safe storage
    This goes hand-in-hand with permanence. Deep Blue ensures that you only have to deposit the work once. From then on the Library takes care of backups, compatibility, and format issues. There are some technical limitations to the formats we can support indefinitely, but our commitment to preserving the integrity of your work exactly as you deposit it is 100%.
    Control over access
    Deep Blue allows you to limit who can see various aspects of your work for a given time, if you need to. This is difficult to do on a personal website without hiding the work completely.
    Beyond what is described above, Deep Blue provides context in two additional ways. First, UM is a destination for the best researchers and scholars, and Deep Blue places you in the larger context of the UM environment, side-by-side with the scholarly and artistic contributions of your colleagues and students. Second, as other universities, institutions, and organizations begin to provide this service for their work as well, we will collaborate with them to create discipline-specific services.
  • Deep Blue Services
    Deposit Services
    Deep Blue offers contributors a flexible, easy-to-use deposit process. A contributor completes a brief deposit form and grants non-exclusive permission to distribute and preserve the work.
    Access Services
    Deep Blue's Access Services give users the ability to browse, search, and discover items of interest, request one or more items from the system, and take delivery of the requested items.
    Repository Services and Quotas
    Deep Blue provides storage and preservation services to ensure the longevity of deposited materials. Users should be assured that content deposited in many formats will be accessible even when the original application in which it was created is obsolete and the means to access it are inoperable.
    Community Management Services
    Deep Blue's Community Management Services are a set of consultative and applied services designed to meet the needs of individual communities. Library staff will provide guidance in developing a community or collection's workflow process, metadata requirements.
  • Deep Blue (Services (cont.)
    End-User Support Services
    The Library will provide both web-based and telephone support to all Deep Blue users. Support will be provided Monday through Friday, 9:00am to 5:00pm. Inquiries will typically receive a return response via e-mail or telephone within one business day.
    System Management Services
    System Management Services are the back-office support for Deep Blue, working to ensure optimal system performance and high availability.
    Premium Services
    Deep Blue was designed as a distributed system that allows communities to manage their own collections, and the areas listed above include all necessary functionality to achieve that. As with any new service, though, it is difficult to determine how users will employ specific features of the system and the resulting services they will demand. The Library anticipates that some Deep Blue communities may want to outsource certain activities to the Library or may put demands on the system that require additional resources for support. The Library introduces a set of Premium Services to meet the exceptional resource requirements of Deep Blue communities.
    Your work: cited more, safe forever. Deep Blue makes it simple.
  • IR History, Present, Development (III-1)
    IR Developing History (-1)
    ARL 2006Survey Report (1)
    (123 memberships,Effect Reponses: 87)
    43%with IRs, 35%planned ;till 2007 will be 89%;
    IRexisted time: (0.5 – 1 yr) 30%; (1- 6 months) 24%;
    IR staff number: 92% (have 2 – 26 staff)
    System Used: 70% DSpace; 94% OAI-PMH
    Policies and Standards: 75%have setup policies and standards
  • IR History, Present, Development (III-2)
    IR Developing History (-2)
    ARL 2006Survey Report (2)
    • Metadata: 50% Dublin Core
    Open Access: 44%with Restrict Access
    Electronic Dissertations and Theses : 79%
    Types of Documents: Articles (pre- publications and post-publications),Books, Technical Reports, Technical Documents, Research Data, Yearbooks, Catalogs, Alumni Publications, etc.
  • IR History, Present, Development (III-3)
    Primary Research Group (PRG) Survey Reports [13]
    The International Survey of Institutional Digital Repositories(2007)
    The Survey of Higher Education Faculty: Use of Digital Repositories and Views on Open Access (2009)
    (Survey includes 11countries and 56institutionsfor IR
    Reports includes 121 pages with over 300data tables)
  • IR History, Present, Development (III-4)
    PRG reports -- IR Contents (12% Pre-existing)
    39% faculty publications
    78% journal articles
    54% academic presentations’ documents
    48% digital images (18.52% rare books images),
    72% dissertations and theses (60% USA institutions)
    14.81% course syllabus
    14.81% institutional recorded documents
    2% patents (USA)
    18.52% archival records and personnel documents
  • IR History, Present, Development (III-5)
    PRG reports: -- IR system financial issues
    $78,802 (mean) to develop IRs
    500-3600hours/ yearly($9,000-$145,000)
    73.04%staff from Libraries
    USA: 86%
    Other developed countries:65.68%
    Other developing countries:60%
  • IR History, Present, Development (III-6)
    PRG reports: -- IRApplication Software
    41% use IRCommercial Systems
    (28% Digital Commons; 1.85% DigiTools)
    USA based much more than elsewhere
    Open Source System:
    37.4% with DSpace (83% developing countries)
    13% GNU Eprints (USA, etc.);
    16.67% Fedora (outside US)
    Over 50%preferIRcommercial systems
    40% prefer combine commercial systems with Open Sources systems
  • IR History, Present, Development (III-7)
    PRG reports: --Open Access
    74%have Open Access with some policies
    11.11% have restricted Access
    14.81% have ONLY for consortium Access
    1/3 developing countries have restricted Access
    Less than20% US/Developed Countries restricted Open Access
    PRG reports: -- IR existed time
    2.85 years “old” (0-10 yrs)
  • IR History, Present, Development (III-8)
    PRG reports: --IR Usage
    Ave. 247,013 yr
    45.47% are owners’ users
    Download resources
    19 inst: mean 30,000 yr
    USA: mean 75,000 yr
    IRusageincrease rate
    75.67% (mean)
    71% USA
    95.17%developed countries
  • 25
    IR History, Present, Development (III-9)
    IR Development(-1)
    IR Expansion
    Digital Libraries changed to be IR
    More research institutions develop IR
    Other agencies develop IR, e.g. Government Agencies and Cooperates
    Open Access vs. Restricted Access
    Two Open Access Models
    • University of Nebraska–Lincoln Model
    • Harvard University Model
    Open Access more than Restricted Access
    Security Control
    Copyright Claim
  • IR History, Present, Development (III-10)
    IR Development (-2)
    Gray publications increase
    Course Materials
    Research Data, tech reports
    Scholarly Communication
    Cooperation/Collaboration Management
    IT / Libraries / Departments.
    Academic Community
    Quality Control
  • 27
    Academic Libraries and IR (IV-1)
    IR to Academic Libraries (AL)
    Impact on Academic Library
    Visible Resources Management
    Process Digital Resources
    Enhanced Services to Faculty
    Management changes due to IR
    Organization Structure
    Acquisitions Budgeting
  • Academic Libraries and IR (IV-2)
    IR to Academic Libraries
    Institutional Administration
    Institutional Scholar Community
    Lib Mission – support/services
    Lib Discipline – IT
    Librarian’s Knowledge & Skills
  • Academic Libraries and IR (IV-3)
    OCLC 2005 Survey Report:
    96% used libraries
    57% often use libraries
    69% use libraries frequently
    Users will look for information resources from:
    Search Engine (such as Google): 58%
    Library: 43%
    Library Websites: 17%
    Book Store: 38%
    Book Store Website: 26%
  • Academic Libraries and IR (IV-4)
    OCLC 2005 Survey Report:
    • Libraries are not visible to many users on the Web
    Where do you typically begin your search for information on a particular topic?
    Search Engines: 84%
    Library Websites: 2%
  • Academic Libraries and IR (IV-5)
    AL Responsibilities for IR
    Academic Libraries Should be:
    IR Designer
    IR Builder
    IR Contributor
    IR Manager
    IR Maintainer
  • Academic Libraries and IR (IV-6)
    AL Changes responding to IR (-1)
    Collaborative Services
    Support e-Publishing
    Support e-Scholarship
    IR management
    Organization Structure
    Liaison with Departments for IR
  • Academic Libraries and IR (IV-7)
    AL Changes responding to IR (-2)
    Staff Competence
    Metadata cataloging (RDA)
    Network knowledge/skills
    Web knowledge/skills
    E-publishing knowledge/skills
    Liaison for subjects capability
    Instructional skills for providing training to the students/faculty to use information resources
  • Academic Libraries and IR (IV-8)
    Concerns and Issues
    Cooperation and Collaboration
    (developing & managing)
    Faculty’s Participation/Contribution (marketing)
    Cost / Budget (funding)
    Copyright issues
  • Conclusion
    IR and AL:
    IR is expanding because of the needs from academic scholarly communications
    Open Access is the trend in the information age
    Faculty ‘s engagement in IR is essential in developing IR
    IR challenges and changes academic libraries
    Academic libraries must take initiative to participate in and be the pioneers of developing IR
  • Reference : (All URL links were accessed on May 18, 2011)
    Fedora http://fedoraproject.org/en/index
    IDEALS http://www.ideals.illinois.edu/
    ARL SPARC http://www.arl.org/sparc/about/index.shtml
    DRIVER http://www.driver-repository.eu/Driver-About/About-DRIVER.html
    Deep Blue http://deepblue.lib.umich.edu/
    Digital Commons http://digitalcommons.bepress.com/
    Open Repository http://www.openrepository.com/
    Google Search Appliance http://www.google.com/enterprise/search/gsa.html
    Primary Research Group (PRC) Survey Reports http://digitizationblog.interoperating.info/node/382
  • 37
    The End
    Thank you !