2012 2013 Budget Presentation March 27 2012

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This slideshow show the budget presentation that was given to the school board members and community members on March 27, 2012.

This slideshow show the budget presentation that was given to the school board members and community members on March 27, 2012.

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  • 1. Northern Bedford CountySchool District 2012/13General Fund BudgetTuesday, March 27, 20122012/13 Budget – Teri BiddleFood Service – Jennie Miller, Food Service DirectorTechnology – Bonnie Dilling, Technology Integrator and Larry Williams, TechnologyMaintenance – Kelly Sparks, Maintenance SupervisorSpecial Education – Dawn Fetsko, Special Education SupervisorElementary – Carol Louden, Elementary PrincipalMiddle/High School – Trevor Replogle, Middle School Principal and David Burkett, High School PrincipalCurriculum & Instruction – Wayne Sherlock, Supervisor of Curriculum and Instruction2012/13 Budget Conclusion – Scott King, Superintendent
  • 2. State Subsidies • Governor Corbett’s restructure of school subsidy for 2012/13 wraps Basic Ed Subsidy, Transportation, and Social Security into one Block grant called the Student Achievement & Education Block Grant (SAEBG). • Basic Education Subsidy will remain level funded from the previous year. • With Social Security and Transportation wrapped into the SAEBG its is assumed by some that going forward these amounts will be locked in with no increases from year to year Basic Social Security Transportation Non Public Total Education Transportation $5,575,978 $301,546 $764,244 $6,279 $6,648,047 2Northern Bedford County School District2011/12 General Fund Budget
  • 3. Long Term Issues to Keep in Mind• PSERS• Health Insurance• Debt Service or Capital Improvement Plan• Fuel and Utility Costs 3
  • 4. PSERS Contribution ProjectionsFiscal Year Employer Percentage Change Object 230 Contribution Rate Projections by Year2010/11 5.64% $342,0842011/12 8.65% 53% increase $523,3892012/13 12.19% 41% increase $737,9782013/14 16.69% 37% increase2014/15 21.18% 27% increase It will increase until 2024 at a top rate of 27.05% and not go below 25% until after 2036. This assumes an 8% return of investment on PSERS funds plus all the otherchanges that go in effect July 1, 2011 with new employees and the T-E and T-F tiers. 4
  • 5. 2012/13 General Fund Budget … At A GlanceRevenues Expenditures6000-Local $3,519,939 1000-Instruction $7,880,4447000-State $8,197,625 2000-Support $4,108,3618000-Federal $ 390,278 3000-Operation of Non-Instructional Services $ 288,534 4000-Facilities, Acquisition, Improvement $ 48,720 5000-Other Expenditures and Financing $ 700,971Total $12,107,842 Total $12,998,510 5
  • 6. Difference between Revenue and Expenditure is the Increase/Decrease to Fund BalanceEffect to Fund Balance2012/13 Budgeted Revenues $12,107,8422012/13 Budgeted Expenditures $12,998,510Decrease to Fund Balance $ 890,668 6
  • 7. Fund Balance Fund Balance Year Unaudited Fund Projected Fund Ending Balance Year Ending Balance Year Ending June 30, 2011 June 30, 2011 June 30, 2012Beginning Balance $2,940,635 $2,806,169 $2,309,077Deficit of -$134,466 -$497,092 -$890,668Expenditures overRevenuesGeneral Fund $2,806,169 $2,309,077 $1,418,409BalanceEnding Capital $1,251,297 $1,196,545 $1,111,545ReserveOverall Assets $4,057,466 $3,505,622 $2,529,954 7Percentage Change 15.7% 35% Decrease Decrease
  • 8. Capital Reserve – 2011/12 ActivityCapital Reserve BalanceCapital Reserve Balance 2011/12 $ 1,251,297LR Roofing – Completion of Vo Tech Roof $ 2,450Architect Fees – Elementary Windows $ 7,787Lawruk – Elementary Windows $ 27,300Keller Engineers $ 17,288Interest $ 73.24Undesignated Balance $ 1,196,545 Capital Reserve – 2012/13 ActivityCapital Reserve BalanceTrack Re-Surfacing $85,000 8
  • 9. Potential 2012/13 Capital Reserve Projects • Panther Paradise Options • Band Aid Fix – Place ¾” deck board over existing and sealing $7,500 • Start Ripping and Replacing structural boards with wood and sealing $10,000 • Long term replace wood framework and change to a deck composite material board $25,000 • Elementary Windows Sealant if needed after further testing – $15,000 9
  • 10. Local Revenues2011/12 2011/12 Increase in 2011/12 2011/12Assessed Assessed Assessed Projected Real Projected RealValues as of Values as of Values Estate with no Estate with Act 1June 2010 March 2012 (Column C) Tax Increase Tax Increase(Column A) (Column B) (Column D) (Column E) B/1000*9.910 * B/1000*10.158* 94% Collection 94% Collection Rate Rate$272,105,330 $273,239,970 $1,134,640 $2,707,945** $2,775,643Value per mill = $273,239Tax Increase to the Index limit This budget Tax increase would allow $63,697 to was built be raised. This is the first the9.9105 * 2.5% = 10.1583 with the assessed values have increased since assumption before the re-assessment. Previous of no tax tax increases have made up for loss increase. in assessed values 10**General Fund Budget line item 6111 but it backs out the anticipatedHomestead/Farmstead Revenue of $324,389
  • 11. Local RevenueLocal Revenue AmountReal Estate at 94% collection $2,403,019PURTA $4,000Payments in Lieu of Current Tax $13,000Per Capita $44,420Flat Tax (possible Act 32 implications) $29,500Real Estate Transfer $35,000Local Services $18,000Delinquent Real Estate $135,000Delinquent Per Capita $2,000Earned Income $500,000Amusement $12,000Interest $11,000Facility Rental $8,000Miscellaneous $50,000 11After School Grant and IDEIA $232,000Tuition from other LEA’S $23,000Total Local Revenues $3,519,939
  • 12. State RevenuesState Revenue AmountBasic Education Subsidy $5,575,978Charter School Reimbursement $0Tuition – Orphans $50,000Vocational Ed Subsidy $105,598Special Education Subsidy $604,975Transportation Subsidy $764,244Health Services $21,000Homestead Farmstead $324,284PA Accountability Grant $0State Share of SS/Medicare $301,546State Share of Retirement $450,000Total State Revenues $8,197,625 12
  • 13. Federal RevenuesFederal Revenue AmountTitle 1 $240,278IDEA $70,000Access $80,000Total State Revenues $390,278 13
  • 14. Breakdown of RevenuesRevenues6000-Local $3,519,9397000-State $8,197,625 3/28/20128000-Federal $ 390,278 Northern Bedford County School District 2011/12 General Fund BudgetTotal $12,107,842 Local State Federal 14
  • 15. Expenditure by Major Object 2012/13 Budget100 Personnel and Salaries $5,998,995.87200 Personnel Services - Employee Benefits $3,340,729.87300 Purchased Professional Technical Services $373,399.98400 Purchased Property Services $206,022.00500 Other Purchased Services $1,642,732.41600 Supplies $521,210.37700 Property $181,661.20800 Other Objects $743,758.26 Total $12,998,509.96 15
  • 16. Expenditure by Major Objectcomparing 2011/12 to 2012/13 Percentage 2011/12 Budget 2012/13 Budget Difference100Personnel and Salaries 5,912,520.79 5,988,995.87 1.28% Personnel Services - Employee200 Benefits 2,750,110.91 3,340,729.87 17.68% Purchased Professional Technical300 Services 315,986.99 373,399.98 15.38%400Purchased Property Services 248,795.64 206,022.00 -20.76%500Other Purchased Services 1,315,491.00 1,642,732.41 19.92%600Supplies 633,314.05 521,210.37 -21.51%700Property 153,221.49 181,661.20 15.66%800Other Objects 719,370.18 743,758.26 3.28% Total 12,048,811.05 12,998,509.96 16
  • 17. 2012/13 Expenditures 2012/13 Budget 100 Personnel and Salaries 200 Personnel Services - Employee Benefits 300 Purchased Professional Technical Services 400 Purchased Property Services 500 Other Purchased Services 600 Supplies 700 Property 800 Other Objects 800 Total 17
  • 18. NBC Food Service –Free/Reduced PercentagesBased on Total Enrollment High School Elementary District Wide Enrollment 578 510 1088 Free/Reduced 36.33% 48.63% 42.48% Percentage 18
  • 19. Equity in School Lunch Pricing• Effective July 1, 2011, section 205 of the Healthy, Hunger-Free Kids Act of 2010 requires school food authorities (SFAs) participating in the National School Lunch program to provide the same level of support for lunches served to students who are not eligible for free or reduced price lunches as they are for lunches served to students for free lunches. The Act directs SFA’s to: • Compare the average price charged for lunches to students not eligible for free or reduced price lunches to the difference between the higher Federal reimbursement provided for free lunches and the lower Federal reimbursement provided for paid lunches • If the average paid lunch price is less than the difference, the SFA must either gradually adjust average prices or provide non- Federal funding to cover the difference 19
  • 20. What does that mean to NBC lunch prices? Elementary Middle/HighA) Federal Reimbursement for Free $2.77 $2.77MealsB) Federal Reimbursement for Paid $.26 $.26MealsC) Equitable Meal Price Target (B-A) $2.51 $2.51Current Meal Price -$1.70 -$1.80Amount of increase to reach $.81 $.71Equitable Meal PriceMinimum that we have to do for $.05 $.052012/13 to complyRecommended Meal Price for $1.75 $1.852012/13 20
  • 21. New Nutrition Standards for2012/13• USDA’s new nutrition standards for school meals will require us to offer more fruits and vegetables, more whole grain-rich foods, only fat free flavored/unflavored milk and 1% unflavored milk. There are also weekly requirements for serving different sub groups of vegetables. For example, we will be serving weekly a dark green vegetable (broccoli, spinach, romaine), a red/orange vegetable (red pepper, carrots, sweet potato), beans/peas(legumes), and a starch vegetable. Having this variety will involve more money, due to more expensive produce choices. We will also be required to reduce sodium levels, saturated fat and trans fat in meals and also meet the nutritional needs of school children within their calorie requirements. I will be attending trainings this spring 21 on implementing all these changes.
  • 22. Priority Listing of Needs forFood Service• Combi oven ($18,000) and steam kettle ($17,000) at Elementary – Total $35,000• Dishwasher for elementary – currently 25 years old – along with the other food service equipment. Approximate cost $16,000• Dishwasher for high school – used much harder due to banquets and serving more meals -- $16,000• Side by side refrigerator for High School – $7,000• Cold storage for serving line - $3,600• Toaster for high school - $1,800• These items are in need of upgrade but are not in the current budget plan. 22
  • 23. Other Issues pertaining to FoodService• If a plancon portion of the building project is not pursued, we would still like to try and address space issues by possibly re-organizing the current dry good storage within some of the custodial laundry room area. We need to maximize the kitchen area for worker safety reasons. 23
  • 24. 1:1 Initiative – Grades 9-12 • 2012/2013 • Grade 9 students – purchase new netbooks • Grade 10 students - netbooks from seniors graduating in 2012 • Grade 11 students continue with netbooks from 2011/2012 • Grade 12 students - netbooks from carts received from EETT funding in 2010/2011 24Northern Bedford County School District 2011/12General Fund Budget
  • 25. 1:1 Initiative Update• Positives • Negatives • Students are submitting more • Minor issues with through shared files or email keyboards and failed to the teacher screens in Aug/Sept. • Increased communication • Few operating system between students & teachers errors (google docs, email, moodle) • Replaced 12% of the • Students/teachers have screens due to damage increased technology use • Changing netbook brand (general note taking, class for next year for assignments, online research) increased level of durability • Decrease in printing costs 25
  • 26. District Benefits from 1:1• 2011/2012 - Approximate Savings • Grs. K-2 received a laptop cart for classroom use• 2012/2013 - Approximate Savings • MS classroom receives an updated cart (approx. savings $25,000) • HS Lab does not need replaced (approx. savings $25,000) • Tech. bldg. does not need a classroom cart (approx. savings $15,000)• 2013/2014 & each year after- Approximate Savings • MS classrooms receive 3 netbook carts 26
  • 27. One-To-One Rotation Chart 2011- 2012- 2013- 2014- 2015- 2016- 2017- 2018- 2019-Grade Level 2012 2013 2014 2015 2016 2017 2018 2019 2020 EETT B A B C D E F G 12 carts 11 A B C D E F G H 10 A B C D E F G H I 9 C D E F G H I JSeries A – Purchased for grade 10 in 2011/2012; in year 2014/2015 moves to a MS classroomSeries B – Purchased for grade 12 in 2011/2012; in year 2015/2016 moves to a MS classroomSeries C – Purchased in year 2012/2013; used continually through year 2016/2017Yellow = purchase year; Red = final year by students before relocating back into the district 27
  • 28. One-to-One PurchasesCost of Rotation Schedule Each Year Grade Level 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017 EETT carts 12 11 10 $ 35,000.00 $ 35,000.00 $ 35,000.00 $ 35,000.00 $ 35,000.00 9Starting in 2012-2013, purchase approximately 100 each year;After year 4 the equipment could be reallocated in the district. Total cost/year $ 35,000.00 $ 35,000.00 $ 35,000.00 $ 35,000.00 $ 35,000.00 $175,000 28
  • 29. Bring Your Own Device (BYOD) • Students bring their own laptop/tablet/or netbook • District policies will be created/implemented • Must have signed parent permission • Equipment will still connect to our wireless networks and operate under our firewall/web blocker • Specific software will not be installed on student machines • District staff will not repair or maintain any personal equipment • Reduces the amount of netbooks purchased by the district 29
  • 30. NBCSD Virtual Academy• NBCSD Virtual Academy live in 2013-2014 for 9-12 courses • HS teachers design online courses during 2012-2013 • MS teachers design courses in 2013-2014 for availability in 2014-2015 • MS/HS teachers will receive in house training for design of online courses• Purpose • Alternative Education students • Homebound/Extended Absences • Potentially to prevent future students leaving • Potentially bring back some current cyber students• Hardware/equipment needs • Server – a new server to house the courses will be purchased 30 • Will also be used for email as current server is becoming full • Wireless access points will be increased around the district
  • 31. Virtualization• Implementing Hyper-V or VMware server virtualization will allow us to consolidate some old servers • Saves power and space• Gives us more fault tolerance• Allows us to bring up more/new servers quicker. 31
  • 32. Maintenance• Elementary Hot Water Boiler $8,000 • Fire box is cracked and has needed a lot of repair of the last 2 years. Supplies hot water for the entire school during non heating season and supplies the kitchen with hot water.• Skid Loader $20,000 • Currently maintenance staff utilizes the agriculture department’s skid loader. With the renovation of the bio mass boiler, we will need our own equipment. This would also be used for snow removal. We will seek grant money for this and additional equipment purchases related to the bio mass boiler• Boost Scrubber $11,000 • This machine will save many man hours and chemicals during the school year and especially during summer cleaning, one man can scrub a complete room in 10 minutes and be ready for wax in that same hour. This machine will be used mainly at the high school especially during cleanup of all special events that cause overtime to be necessary for cleanup and will be used before gym events also. We do not have any auto scrubbing machines at the high school and all floors are hand mopped.• Bathroom Stalls - $10,000 • The stall in the boys room of the vo-tech is original and in very bad shape. The two boys stalls in Kindergarten have been worked on before and patched and are rusting through. The same with the male stalls in the main bathrooms of the elementary. 32
  • 33. Maintenance Daily Cost Monthly Cost Annual Cost Activity Disc BOOSTf Disc BOOSTf Disc BOOSTfScrubbing $ 45.45 $ 22.14 $ 977.27 $ 475.94 $ 11,727.27 $ 5,711.33Dumping/Refilling/Start/Finish $ 40.40 $ 5.69 $ 868.69 $ 122.39 $ 10,424.24 $ 1,468.63Pad Cost $ 1.36 $ 0.31 $ 29.32 $ 6.66 $ 351.82 $ 79.96Chemical Cost $ 4.55 $ 1.00 $ 97.73 $ 21.42 $ 1,172.73 $ 257.01Water & Disposal $ 0.32 $ 0.07 $ 6.88 $ 1.51 $ 82.56 $ 18.09 Total Scrubbing Cost $ 92.09 $ 29.21 $ 1,979.89 $ 627.92 $ 23,758.62 $ 7,535.03 Savings Using BOOSTf $ 62.88 $ 1,351.97 $ 16,223.60 33
  • 34. Athletic Budget• Reduction in expenditures by 17.1%• No increase in Coaching or Athletic Director Salaries for the 2nd Consecutive Year• See attached 2011/12 Analysis of Athletic Expenditures• Planning reduction of 40% savings in General Fund Transportation costs due to scheduling changes for the second consecutive year 34
  • 35. Athletic• Athletics is unique in that lessons can be learned on the athletic fields that cannot be simulated during the school day. Teamwork, dedication, loyalty, discipline and working toward a common goal are some of these lessons. Athletics is truly an extension of the Classroom.• We have the top participation rate (60%) of male students in District 5 for the second consecutive year. Our girls rate of students participating in an athletic program (52%) is also, again, in the top five in District 5.• The Athletic budget is down 17.1% from last years budget.• There are some new sources of revenue. Signage at the stadium and the Invitational Track Meet have been added to our revenue sources and will hopefully increase some each year.• Transportation costs, which are NOT reflected in the athletic budget, but rather in the general budget are the most significant cuts in the budget that are a direct result of athletics.• Boys Basketball will get their away set of uniforms (Home last year) in this budget and JH Softball game pants and Boys Track are the other new uniforms that are due via the uniform cycle. All other uniform numbers reflect replacements that are typical in certain sports. 35
  • 36. Athletic• In 2011/12 we began combining transportation runs as much as possible. With 2011/12 actual invoices in for Fall and most of the Winter sports, we have seen a 33% reduction in this cost so far. We plan on continuing this for 2012/13. 36
  • 37. Area of Budget Savings – SpecialEducation• IEP Writer—Web-based special education program $4600• Budgeted expenditures requested from Special Education teachers $2805• Affects of Co-Teaching continue to save the district each year and it continues to provide educational improvement and value to our program• Cuts to budget • $750 Parent Institute • $600 allocated funds for 504 service agreements and trainings 37
  • 38. 2012-13 Elementary Budget Reduction Department Requested ReductionGrade 3 $1,228.40Grade 4 $250.00Grade 5 $200.00Science $3,043.35Guidance $1,800.00Elementary Office $3,050.95 Grand Total $9,572.70 38
  • 39. Area of Budget Savings –Elementary• Supplies budget – currently being reviewed to reduce it to $75/teacher• Eliminate Student Planners/Agendas for $1150.95• Reduce PK/Kindergarten Registration Costs to $200• Reduce Principal Day funds to $100• Reduce Student Assemblies’ Cost to $500• Reduce Principal Conference fund to $500• Eliminate Harcourt Math Practice Books for $1228.40• Eliminate 4th Grade Barn Owl Pellets for $250• Eliminate Guidance Counselor PSCA conference for $600• Eliminate Olweus Team conference for $200• Eliminate Olweus annual kick-off assembly Pk-5th grades for 39 $1000
  • 40. Elementary - EnrollmentClass Enrollment # Teachers Class SizePK 4 39 2 (4 Sections) 9.75K 68 4 171 73 4 18.252 64 3 21.33 79 4 19.754 84 4 215 71 3 23.7 40
  • 41. 2012-13 Middle/High School Budget Reduction Department Requested ReductionCTE (Hort/Ag/Auto/BCO/FCS/Business/Tech. Ed.) $13,422.97Band/Chorus/Music/Art $17,324.33Social Studies $26,254.74Science $3,043.35English $2,757.87Math $111.90Phys. Ed./Health $660.96Guidance $467.00Nurse $2,154.40MS Office $2,500.00 Total $68,697.52Athletic Department $6,153.43 41 MS/HS Grand Total $74,850.95
  • 42. Curriculum & Instruction• School Calendar ($15,000): Greatly reduced the need for summer curriculum work (NBCVA, CTE, and Elementary/MS Reading Curriculum) Eliminated the need for Data Retreat• Eliminated line items for teacher/curriculum conferences ($4,750) 42
  • 43. What are the major factors contributingto the budget deficit?• Projected Salary Increases for 2012/13• Projected medical insurance premium increase for 2012/13• Increased retirement costs for 2012/13• Increased debt service payments for 2012/13• Loss of Accountability Block Grant for 2012/13• Base Subsidy formula at 2008/09 levels 43
  • 44. Enrollment Trends School Year K-12 Enrollment 2005/06 1,210 2006/07 1,141 2007/08 1,125 2008/09 1,089 2009/10 1,081 2010/11 1,058 2011/12 1,011 44
  • 45. Staffing Trends School Year Professional Support Total 2005/06 102 44 146 2006/07 103 43 146 2007/08 99 50 149 2008/09 103 48 151 2009/10 102 46 148 2010/11 102 44 146 2011/12 100 45 145 45
  • 46. NBC’s Concentric Circle Model #1 – Teacher and Students in Classroom (Teacher Salary Benefits & Buildings) #2 – School Based Instructional Support (Principals, Guidance, Librarians) #3 – School Based Operations Support (Nurses, Clerical, Custodians, Cafeteria, Paraprofessionals) #4 – District Level Instructional Support (Curriculum Director, Special Education Director, Psychologist) #5 – District Level Operations Support – (Business Office, Physical Plant, Transportation) #6 – Other District Programs (Athletics, Music, Extra 46 Curricular)
  • 47. Additional Budgetary Analysis• Look at concentric circle model• Determine what is required to be offered with Chapter 4• Evaluate what is offered that is not required• Look at Enrollment Numbers• Determine the cost of the position or program• Decide whether to demote, furlough or retain positions• Professional /Non-professional positions 47
  • 48. Budgeted Versus Actual Deficit Total Affect to Fund Total Revenues Expenditures Balance2011/12PROJECTED $11,893,337.18 $12,390,429.36 -$497,092.182011/12 BUDGET $11,121,314.54 $12,048,811.05 -$927,496.512010/11 ACTUAL 12,553,027.58 12,687,495.00 -134,467.422010/11 Budget 12,221,629.00 12,810,492.00 -588,863.002009/10 Actual 11,956,533.28 11,769,236.53 187,296.752009/10 Budget 12,192,388.00 12,514,627.00 -322,239.002008/09 Actual 11,675,219.00 11,581,718.00 93,501.002008/09 Budget 11,435,068.00 11,993,881.00 -558,813.00 482007/08 Actual 11,175,497.73 11,114,644.87 60,852.862007/08 Budget 11,130,206.00 11,622,942.00 -492,736.00