File Size Optimization – A state agency must optimize files to improve download time. [5.1]
Web Accessibility Statement – A state agency web site must provide a link to a web accessibility statement. [6.1]
Website Validation – A state agency must validate web content against these Standards prior to posting and at regular intervals after posting. [7.1]
Choosing file types: open, accessible, and usable
Open – Open standards are specifications for systems that are publicly available, developed by an open community, and affirmed by a standards body. HTML (Hypertext Markup Language) is an example of an open standard.
Accessible – Web accessibility refers to the practice of making web pages accessible to all users, including those with disabilities, including all kinds of limitations (low vision, color blindness, inability to use a pointing device).
Usable – The extent to which a product achieves specified goals with effectiveness, efficiency, and satisfaction in a specified context of use.
Some reasons agencies give for publishing in a document format, rather than HTML/XML include:
Ease of maintenance . Laws, regulations, reports, legal documents and charts that require consistent formatting can be processed more efficiently if published directly to the web in their original format.
Ease of printing . Some documents, particularly long documents, are more likely to be read off-line, and it makes sense to make them available in a document format that ensures consistent presentation.
Accuracy . Some documents, such as those that include dosage information, require consistent formatting in order to ensure accurate information dissemination. These may use superscripts or subscripts that may not display properly in a more browser-friendly format.
Document purpose . Some materials are meant primarily for marketing/printing. Examples include the Women, Infants, and Children (WIC) program posters, which are available in 9 languages, and employment posters required by law.