Ten steps to plan a presentation
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Ten steps to plan a presentation

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Ten steps to plan a presentation Presentation Transcript

  • 1. 1234 Ten Steps to Plan5 a Presentation678910
  • 2. 1 When planning a presentation, start with the end in mind. What would you like to achieve by giving your2 presentation?3456789 ? ? ? ? ?10 ? ? ? ?
  • 3. 1 Start with the end in mind. Most business presentations have common goals - that is, to inform the audience about a topic of2 interest and/or to persuade members of the3 audience towards a course of action. Clarify the purpose for your presentation at the very beginning4 and stay focused on your main objective throughout the planning process.5678910 Call to action.
  • 4. 1 Start with the end in mind. Once you’ve decided on the purpose and main objective of your presentation, how will you present2 your topic?345 Presentation6 Topic7 • ~~~8 • ~~~9 • ~~~10 Call to action.
  • 5. 1 Start with the end in mind. Brainstorming is a key activity to generate ideas early in the planning process. Use a whiteboard or2 Brainstorm to collect ideas. sticky notes to collect and capture all your thoughts3 about the topic. You can decide later which ones to use as content in your presentation.45678910 Call to action.
  • 6. 1 Start with the end in mind. Imagine that this data is the result of your brainstorm session. It’s all jumbled now, but each bit2 Brainstorm to collect ideas. is potential content for your presentation. Too much3 information lacks focus, however, so you’ll have to sort out what’s most useful to include.45 A B C D6 9 4 3 67 6 7 2 2 5 7 0 4 E F8 3 8 G H 89 2 3 4 1 910 Call to action.
  • 7. 1 Start with the end in mind. One of the hardest things to do is keep things simple. We have so much to say and we want to2 Brainstorm to collect ideas. include it all. But human brains have limited capacity3 Keep things simple. to absorb a lot of new information all at once. It helps our understanding if things are less complex.4 .5678910 Call to action.
  • 8. 1 Start with the end in mind. To simplify your data, you’ll have to filter out the parts that do not relate to the primary purpose of2 Brainstorm to collect ideas. your presentation. In this example, let’s eliminate3 Keep things simple. the letters in order to focus solely on the numbers.45 A B C D6 9 4 3 67 6 7 2 2 5 7 0 4 E F8 3 8 G H 89 2 3 4 1 910 Call to action.
  • 9. 1 Start with the end in mind. Now we’re left with similar items, but it’s still hard to know what’s most important. This time, let’s sort the2 Brainstorm to collect ideas. data into related groups of numbers. This will help3 Keep things simple. reveal some different aspects of the subject matter.456 9 4 3 67 6 7 2 2 5 7 0 48 3 8 89 2 3 4 1 910 Call to action.
  • 10. 1 Start with the end in mind. Now it’s easy to see a telephone number, a social security number, and a zip code. Grouping related2 Brainstorm to collect ideas. ideas and data together is a useful way to organize3 Keep things simple. seemingly random information into smaller, more focused parts.456 823- 417- 26257 943- 66 - 72258 21045910 Call to action.
  • 11. 1 Start with the end in mind. At this point, you should have some basic content that’s loosely organized into manageable chunks of2 Brainstorm to collect ideas. information. It’s tempting to open PowerPoint and3 Keep things simple. begin filling up the slides, but now is not the time to get distracted by style and formatting. It’s better to4 Organize the flow. first organize how the information flows.5678910 Call to action.
  • 12. 1 Start with the end in mind. Information will flow when your concepts appear to be arranged in clear and logical order. An efficient2 Brainstorm to collect ideas. way to accomplish this is to open a Word document3 Keep things simple. in “Outline view.” Here you can use “level one” headings to list your three main points and put4 Organize the flow. supporting information under each.5 Main point6 a. Facts b. Data7 Main point8 a. Facts b. Data9 Main point a. Facts10 Call to action. b. Data
  • 13. 1 Start with the end in mind. Once your three main points are outlined, find a pattern, or organizing scheme, to tie the parts2 Brainstorm to collect ideas. together. For example, this module uses a numerical3 Keep things simple. sequence of ten steps to plan a presentation.4 Organize the flow.5 Find a pattern. Main point6 a. Facts b. Data7 Main point8 a. Facts b. Data9 Main point a. Facts10 Call to action. b. Data
  • 14. 1 Start with the end in mind. Even if the sequence of your subject matter is pre-determined, you still have some flexibility in2 Brainstorm to collect ideas. arranging how it flows. Rather than just going from3 Keep things simple. topic to topic, you could choose any of the patterns listed here to unify the parts in a meaningful way.4 Organize the flow. Chronological timeline5 Find a pattern. Numerical sequence Problem/Solution6 Features/Benefits7 Issues/Actions Opportunity/Leverage8 Pros/Cons9 Compare/Contrast Physical or geographic grouping10 Call to action.
  • 15. 1 Start with the end in mind. Once your content flows in a logical order, it’s time to think about the storyline for delivering your2 Brainstorm to collect ideas. presentation. How will you begin and end discussion3 Keep things simple. around the three main points of your topic?4 Organize the flow.5 Find a pattern. 1. Main point a. Facts6 Prepare a storyline. b. Data7 2. Main point a. Facts b. Data8 3. Main point9 a. Facts b. Data10 Call to action.
  • 16. 1 Start with the end in mind. Think of your presentation as a story with a beginning, middle, and end. The beginning should2 Brainstorm to collect ideas. capture attention and set the stage for what’s to3 Keep things simple. come. The middle has your three main points. The end should mirror the beginning with a review4 Organize the flow. followed by your call to action.5 Find a pattern. I. Beginning A. Capture attention6 Prepare a storyline. B. Preview the content II. Middle7 A. Three main points B. Arranged logically8 C. Supported with facts and data III. End9 A. Review B. Memorable statement10 Call to action.
  • 17. 1 Start with the end in mind. The beginning is a powerful moment in your presentation. This is your opportunity to grab2 Brainstorm to collect ideas. attention with your introduction. Spend some time3 Keep things simple. preparing an agenda, then think of ways to tell the audience what it means to them.4 Organize the flow.5 Find a pattern. I. Beginning A. Capture attention6 Prepare a storyline. B. Preview the content7 Compose an introduction.8910 Call to action.
  • 18. 1 Start with the end in mind. To compose the introduction to your presentation, follow these guidelines.2 Brainstorm to collect ideas. • Prepare a few attention-getting statements to3 Keep things simple. arouse interest in your topic.4 Organize the flow. • Customize your opening to fit the audience and how they may benefit from listening.5 Find a pattern. • Provide a bit of personal information to establish your credibility.6 Prepare a storyline. • State the purpose of your talk and what you7 Compose an introduction. would like the audience to do or remember at the end.8910 Call to action.
  • 19. 1 Start with the end in mind. It’s also important to manage the timing when planning for delivery. You may have to adjust your2 Brainstorm to collect ideas. content or approach depending on the time allotted.3 Keep things simple.4 Organize the flow.5 Find a pattern.6 Prepare a storyline.7 Compose an introduction.8 Manage the timing.910 Call to action.
  • 20. 1 Start with the end in mind. When delivering a presentation, the accepted ratio is to allow 15% of your time for the beginning, 75%2 Brainstorm to collect ideas. for the middle, and 10% for the end. Using a 203 Keep things simple. minute time frame as an example, you have three minutes for the introduction and two minutes for4 Organize the flow. the end. That leaves 15 minutes to explain your three main points.5 Find a pattern.6 Prepare a storyline. Beginning Middle End7 Compose an introduction. • 15% • 75% • 10%8 Manage the timing.910 Call to action.
  • 21. 1 Start with the end in mind. Controlling the details is essential to a successful presentation. Each main point requires a certain2 Brainstorm to collect ideas. amount of detail for a clear explanation. How much3 Keep things simple. detail to include depends on the complexity of your ideas and how much the audience already knows4 Organize the flow. about your topic.5 Find a pattern. • If the audience is new to the material, you may have to spend a little more time6 Prepare a storyline. explaining your main concepts.7 Compose an introduction. • If the audience is knowledgeable about your topic, you may want to focus more on the supporting data.8 Manage the timing.9 Control the details.10 Call to action.
  • 22. 1 Start with the end in mind. When time is limited, you’ll have to cut out some of the details. When there’s more time you can take2 Brainstorm to collect ideas. longer to explain your three main points. Remember3 Keep things simple. that the audience won’t be able to process a lot of new information all at once, so you will need to4 Organize the flow. determine which details are most important to foster understanding.5 Find a pattern.6 Prepare a storyline.7 Compose an introduction.8 Manage the timing.9 Control the details.10 Call to action.
  • 23. 1 Start with the end in mind. The final step requires an action-oriented message that’s related to the purpose of your presentation.2 Brainstorm to collect ideas. Tell your listeners what it is you want them to do or3 Keep things simple. remember as you end. Your closing comments could possibly be the only aspect the audience will4 Organize the flow. remember clearly. Make it count by concluding your presentation with a message to reinforce the5 Find a pattern. outcome you desire.6 Prepare a storyline.7 Compose an introduction.8 Manage the timing.9 Control the details.10 Call to action.
  • 24. 1 Start with the end in mind.2 Brainstorm to collect ideas.3 Keep things simple.4 Organize the flow. Ten Steps to Plan5 Find a pattern. a Presentation6 Prepare a storyline.7 Compose an introduction. The END8 Manage the timing.9 Control the details.10 Call to action.