Time Management & Coaching Techniques Seminar for beginners. Brought to you by www.cb-consulting.co.uk

Time Management & Coaching Training cb consulting – www.cb-consulting.co.uk Volker Ballueder – Managing Director www.cb-consulting.co.uk M 078 14 46 79 65 [email_address]

Why time management ? We all have the same amount of time It depends on you how effectively you use it! It is about prioritising. It is about vision. It is about knowing.

We all have the same amount of time

It depends on you how effectively you use it!

It is about prioritising.

It is about vision.

It is about knowing.

Goal setting? Coaching. Vision Have the overview! Be who you want to be! Where do you want to be in…. When you are 50 In 20 years In 2 years In 6 months

Vision

Have the overview!

Be who you want to be!

Where do you want to be in….

When you are 50

In 20 years

In 2 years

In 6 months

Stepping Stones Imagine you are already 50 years old, and you look back….what did you achieve, what did you do…..

Stepping stones 50 years: Running a Charity 45 years: MD of a Charity 40 years: MD of a Company 37 years: Volunteer for a charity 35 years: Head of a Division 33 years: Team Leader …. 22 years: volunteering in a youth camp

50 years: Running a Charity

45 years: MD of a Charity

40 years: MD of a Company

37 years: Volunteer for a charity

35 years: Head of a Division

33 years: Team Leader

….

22 years: volunteering in a youth camp

What are your goals/objectives? Personal Family Kids House Health Sports Corporate Career Money Influence Giving something back Etc.

Personal

Family

Kids

House

Health

Sports

Corporate

Career

Money

Influence

Giving something back

Etc.

Goal Setting for Time Mgmt What do you have to do this year? ….this month? ….this week? ….today? ….this hour? ….this minute?

What do you have to do this year?

….this month?

….this week?

….today?

….this hour?

….this minute?

Factors that disturb you Emails MSN Office mates Telephone Noise from the neighbouring office Office environment Working Conditions

Emails

MSN

Office mates

Telephone

Noise from the neighbouring office

Office environment

Working Conditions

Planning your time Plan about 70% of your time Leave 30% for the unexpected Go through it at beginning of each week Do a Brainstorm/Mindsweep (GTD) Categorise (to-do list) Prioritise (to-do list)

Plan about 70% of your time

Leave 30% for the unexpected

Go through it at beginning of each week

Do a Brainstorm/Mindsweep (GTD)

Categorise (to-do list)

Prioritise (to-do list)

Exercise 1 Do a mindsweep – clear your brain and find out what your aims and objectives are. Write down your vision, goals and objectives – using the above and make a list.

Do a mindsweep – clear your brain and find out what your aims and objectives are.

Write down your vision, goals and objectives – using the above and make a list.

Wheel of life (exercise) Categorise what you want to achieve Rate how well you doing in your current life Identify where you need most improvement In those areas: use more resources, spend more time on it

Categorise what you want to achieve

Rate how well you doing in your current life

Identify where you need most improvement

In those areas: use more resources, spend more time on it

Getting Things Done (GTD) You don’t manage time but you manage your resources to gain more time (remember, everyone has the same amount of time) Prioritise according to your goals, deadlines, objectives and overview Have the 50,000 ft overview Choose your category

You don’t manage time but you manage your resources to gain more time (remember, everyone has the same amount of time)

Prioritise according to your goals, deadlines, objectives and overview

Have the 50,000 ft overview

Choose your category

Categorise Mindsweep Random list of to-dos, ideas and thoughts Put things in your inbox Categorise Put it into your “folders” Folders e.g. from GTD: 50,000 feet 40,000 feet 30,000 feet 20,000 feet 10,000 feet Maybe someday

Put things in your inbox

Categorise

Put it into your “folders”

Folders e.g. from GTD:

50,000 feet

40,000 feet

30,000 feet

20,000 feet

10,000 feet

Maybe someday

Inbox / In-tray Anything that needs to be doing, put it in your inbox/in-tray Everything in there needs attention but does not block your mind Try to empty your inbox weekly Put e.g. business cards in but when processing your inbox, put them in a filing system, e.g. outlook

Anything that needs to be doing, put it in your inbox/in-tray

Everything in there needs attention but does not block your mind

Try to empty your inbox weekly

Put e.g. business cards in but when processing your inbox, put them in a filing system, e.g. outlook

Folders / To-do lists 50,000 feet: similar to life goals/vision 40,000 feet: similar to career goals 30,000 feet: important goals 20,000 feet: more imminent goals 10,000 feet: imminent goals Categories/Tasks: things to do & to get done See it like an “Eagle” – imagine you were at 50,000 feet, what is important there and what is important on the ground.

50,000 feet: similar to life goals/vision

40,000 feet: similar to career goals

30,000 feet: important goals

20,000 feet: more imminent goals

10,000 feet: imminent goals

Categories/Tasks: things to do & to get done

See it like an “Eagle” – imagine you were at 50,000 feet, what is important there and what is important on the ground.

Someday Maybe…. Anything you want to do in life but won’t do in the next couple of years , e.g. learn golf, climb Mount Everest, go on a world trip, see the Pyramids in Egypt

Anything you want to do in life but won’t do in the next couple of years , e.g. learn golf, climb Mount Everest, go on a world trip, see the Pyramids in Egypt

The problem with lists… … you need to refer to them and use them Use outlook TASKS and categorise them into: Personal Restaurants, then alphabetically by city Good reading, then by book title or author …

… you need to refer to them and use them

Use outlook TASKS and categorise them into:

Personal

Restaurants, then alphabetically by city

Good reading, then by book title or author

…

Covey’s Approach - PRIORITISE

Exercise 2 Categorise your mindsweep, make a list (see exercise 1) Fill in the Wheel of Life (coaching) Prioritise those task / categories (to-do list)

Categorise your mindsweep, make a list (see exercise 1)

Fill in the Wheel of Life (coaching)

Prioritise those task / categories (to-do list)