Time Management Seminar


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This is an introduction for time management and self coaching for beginners. This could be delivered in about half a day. Extensions available.

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Time Management Seminar

  1. 1. Time Management & Coaching Techniques Seminar for beginners. Brought to you by www.cb-consulting.co.uk
  2. 2. Time Management & Coaching Training cb consulting – www.cb-consulting.co.uk Volker Ballueder – Managing Director www.cb-consulting.co.uk M 078 14 46 79 65 [email_address]
  3. 3. Why time management? <ul><li>We all have the same amount of time </li></ul><ul><li>It depends on you how effectively you use it! </li></ul><ul><li>It is about prioritising. </li></ul><ul><li>It is about vision. </li></ul><ul><li>It is about knowing. </li></ul>
  4. 4. Goal setting? Coaching. <ul><li>Vision </li></ul><ul><li>Have the overview! </li></ul><ul><li>Be who you want to be! </li></ul><ul><li>Where do you want to be in…. </li></ul><ul><ul><li>When you are 50 </li></ul></ul><ul><ul><li>In 20 years </li></ul></ul><ul><ul><li>In 2 years </li></ul></ul><ul><ul><li>In 6 months </li></ul></ul>
  5. 5. Stepping Stones Imagine you are already 50 years old, and you look back….what did you achieve, what did you do…..
  6. 6. Stepping stones <ul><li>50 years: Running a Charity </li></ul><ul><li>45 years: MD of a Charity </li></ul><ul><li>40 years: MD of a Company </li></ul><ul><li>37 years: Volunteer for a charity </li></ul><ul><li>35 years: Head of a Division </li></ul><ul><li>33 years: Team Leader </li></ul><ul><li>…. </li></ul><ul><li>22 years: volunteering in a youth camp </li></ul>
  7. 7. What are your goals/objectives? <ul><li>Personal </li></ul><ul><ul><li>Family </li></ul></ul><ul><ul><li>Kids </li></ul></ul><ul><ul><li>House </li></ul></ul><ul><ul><li>Health </li></ul></ul><ul><ul><li>Sports </li></ul></ul><ul><li>Corporate </li></ul><ul><ul><li>Career </li></ul></ul><ul><ul><li>Money </li></ul></ul><ul><ul><li>Influence </li></ul></ul><ul><ul><li>Giving something back </li></ul></ul><ul><ul><li>Etc. </li></ul></ul>
  8. 8. Goal Setting for Time Mgmt <ul><li>What do you have to do this year? </li></ul><ul><li>….this month? </li></ul><ul><li>….this week? </li></ul><ul><li>….today? </li></ul><ul><li>….this hour? </li></ul><ul><li>….this minute? </li></ul>
  9. 9. Factors that disturb you <ul><li>Emails </li></ul><ul><li>MSN </li></ul><ul><li>Office mates </li></ul><ul><li>Telephone </li></ul><ul><li>Noise from the neighbouring office </li></ul><ul><li>Office environment </li></ul><ul><li>Working Conditions </li></ul>
  10. 10. Planning your time <ul><li>Plan about 70% of your time </li></ul><ul><li>Leave 30% for the unexpected </li></ul><ul><li>Go through it at beginning of each week </li></ul><ul><li>Do a Brainstorm/Mindsweep (GTD) </li></ul><ul><li>Categorise (to-do list) </li></ul><ul><li>Prioritise (to-do list) </li></ul>
  11. 11. Exercise 1 <ul><li>Do a mindsweep – clear your brain and find out what your aims and objectives are. </li></ul><ul><li>Write down your vision, goals and objectives – using the above and make a list. </li></ul>
  12. 12. Wheel of life (exercise) <ul><li>Categorise what you want to achieve </li></ul><ul><li>Rate how well you doing in your current life </li></ul><ul><li>Identify where you need most improvement </li></ul><ul><li>In those areas: use more resources, spend more time on it </li></ul>
  13. 13. Getting Things Done (GTD) <ul><li>You don’t manage time but you manage your resources to gain more time (remember, everyone has the same amount of time) </li></ul><ul><li>Prioritise according to your goals, deadlines, objectives and overview </li></ul><ul><li>Have the 50,000 ft overview </li></ul><ul><li>Choose your category </li></ul>
  14. 14. Categorise Mindsweep Random list of to-dos, ideas and thoughts <ul><li>Put things in your inbox </li></ul><ul><li>Categorise </li></ul><ul><li>Put it into your “folders” </li></ul><ul><li>Folders e.g. from GTD: </li></ul><ul><li>50,000 feet </li></ul><ul><li>40,000 feet </li></ul><ul><li>30,000 feet </li></ul><ul><li>20,000 feet </li></ul><ul><li>10,000 feet </li></ul><ul><li>Maybe someday </li></ul>
  15. 15. Inbox / In-tray <ul><li>Anything that needs to be doing, put it in your inbox/in-tray </li></ul><ul><li>Everything in there needs attention but does not block your mind </li></ul><ul><li>Try to empty your inbox weekly </li></ul><ul><li>Put e.g. business cards in but when processing your inbox, put them in a filing system, e.g. outlook </li></ul>
  16. 16. Folders / To-do lists <ul><li>50,000 feet: similar to life goals/vision </li></ul><ul><li>40,000 feet: similar to career goals </li></ul><ul><li>30,000 feet: important goals </li></ul><ul><li>20,000 feet: more imminent goals </li></ul><ul><li>10,000 feet: imminent goals </li></ul><ul><li>Categories/Tasks: things to do & to get done </li></ul><ul><li>See it like an “Eagle” – imagine you were at 50,000 feet, what is important there and what is important on the ground. </li></ul>
  17. 17. Someday Maybe…. <ul><li>Anything you want to do in life but won’t do in the next couple of years , e.g. learn golf, climb Mount Everest, go on a world trip, see the Pyramids in Egypt </li></ul>
  18. 18. The problem with lists… <ul><li>… you need to refer to them and use them </li></ul><ul><li>Use outlook TASKS and categorise them into: </li></ul><ul><ul><li>Personal </li></ul></ul><ul><ul><li>Restaurants, then alphabetically by city </li></ul></ul><ul><ul><li>Good reading, then by book title or author </li></ul></ul><ul><ul><li>… </li></ul></ul>
  19. 19. Covey’s Approach - PRIORITISE
  20. 20. Exercise 2 <ul><li>Categorise your mindsweep, make a list (see exercise 1) </li></ul><ul><li>Fill in the Wheel of Life (coaching) </li></ul><ul><li>Prioritise those task / categories (to-do list) </li></ul>
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