Where is the org going? How it is going to get there?
Planning for nursing service
A Presentation of:Planning for NURSING SERVICE
Lifes Lesson No. 2 A little bird was flying south for the winter.It was so cold the bird froze and fell to the ground into a large field.While he was lying there, a cow came by and dropped some dung on him.As the frozen bird lay there in the pile of cow dung, he began to realize how
He lay there all warm and happy, and soon began to sing for joy. A passing cat heard the bird singing and came to investigate.Following the sound, the cat discovered the bird under the pile of cow dung, and promptly dug him out and ate him. Moral of the story: (1) Not everyone who shits on you is your enemy.(2) Not everyone who gets you out of shit is your friend.
THE FIRST STEP IN TIME MANAGEMENT IS TO;A. TAKE A BREAK AND ENERGIZE WITH HIGH CARBOHYDRATESB. COMPLETE THE MOST DIFFICULT TASK FIRSTC. ALLOW A PERIOD OF TIME FOR PLANNING AND PRIORITIZINGD. DELEGATE ALL UNPLEASANT TASK BOARD QUESTION
ALL BUT WHICH OF THE FOLLOWING IS NOT INCLUDED DURING THEPROCESS OF PLANNING?A. FORECAST ESTIMATE FUTUREB. PREPARES THE BUDGETC. SET ORGANIZATIONAL STRUCTURED. DEVELOP AND SCHEDULE PROGRAMS BOARD QUESTION
PLANNING is defined as pre-determined a course ofaction order to arrive at a desired result. It is a continuousprocess of assessing, establishing goals andobjectives, implementing and evaluating them, and subjectingthese to change as a new facts are known. While planning islargely conceptual, its results are clearly visible.
Planning DefinedRefers to a process beginning with objectives, defining strategies policies and detailed plans to achieve them; achieving an organization to implement decision, and include a review of performance and feedback to introduce a new planning style.Is deciding in advance what to do, how to do it, when to do it and who do it.
Board QuestionPlanning is defined as pre-determining a course of action in order to arrive at a desired results. Nurse Lea knows that among the following principle is always based on;A. Vision, mission, philosophy and clearly defined objectives of the organizationB. Planning is a continuous process. Provision for proper analysis would indicate a revision or flexibilityC. Planning utilize all available resources. Planning should be realistic, focused and time boundedD. Projected plans must be documented for proper dissemination to all concerned for implementation and evaluation.
Importance of Planning Planning leads to the achievement of goals and objectives Planning gives meaning to work. Planning provides for effective use of available resources and facilities Planning helps in coping with crises (disaster plans) Planning is cost effective Planning is based on past and future activities Planning leads to the realization of the need to change Planning provides the basis for control Planning is necessary for effective control
Board Question Many nurse managers fails to plan effectively. Which of the following best explains the above situation?1. Lack the knowledge of the philosophy, goals and objectives of the agency2. Lacks the significance of the planning process3. Do not know how to manage their time4. Lack the confidence in formulating plans or fear about the unwanted changes A. 1,2,3 only B. 2,3 and 4 C. None of these D. 1,2,3,4
nursing managers who learns to PLAN will aim for maximum utilization of all resources – money, supplies, equipment, and personnel.
Characteristics of a Good Plan Be precise with clearly-worded objectives, including desired results and methods for evaluation Be guided by policies and/or procedures affecting the planned action Indicate priorities Develop action that are flexible and realistic in terms of personnel, equipment, facilities and time Develop a logical sequence of activities Pervade the whole organization
The management level that is solely directed towards setting the organizational goals policies and scope of responsibility of over all management of the organization?A. Leader of the groupB. Top managementC. Middle managementD. First level management
The top management is comprised of the following except;A. Hospital DirectorB. Chief NurseC. Nursing SupervisorD. Director of Nursing Service
Scope of Planning• Top Management ( Nursing Directors, Chief Nurses, Directors of Nursing & their assistants) - Set the over-all goals and policies of the organization. - Scope of responsibility is the over-all management of the organization.• Middle Management ( Nursing Supervisors) -Direct the activities that actually implement the broad operating policies such as staffing and delivery of services to the units headed by the Senior or head Nurses. - Formulation of policies, rules and regulations, methods and procedures for personnel for intermediate level planning for ongoing activities and projects are done in coordination with top management and those in the lower level.• Lower or first level management (Head Nurses or Senior Nurses (including Charge Nurses or team leaders) - do the daily schedules, or weekly plans for the administration of direct patient care in their respective units
Administrator Top Middle Supervisors First Line Head Nurses/ Senior Nurses Staff Nurses / NursingOperating Level Attendant
4 -Types of Planner: Reactive-planning occurs after a problem exists, done in response to a crisis, lead to hasty decisions and mistakes. Inactivist- consider status quo, spend a great deal of energy preventing change and maintaining conformity Preactive-utilize technology to accelerate change, future oriented Proactice/interactive-consider the past, present, and future, and attempt to plan the future of their organization rather than react to it, dynamic and adaptive to the environment
Types of Planning• Strategic/Long range- forecasts the future success of an org. by matching and aligning all its capabilities with its external opportunities (Marquis & Huston,2006).• Tactical/Short-term
“Health for all in the hand of the People in the year 2022” is an example of?A. VisionB. MissionC. GoalD. Philosophy
“A learning institution of integrated professional health care with values of love, care and compassion dedicated to the service of the individual, family and community” this is an example of?A. VisionB. MissionC. GoalD. Objectives
The College of Nursing is committed to:• Produce a professionally health care provider with caring, responsible creative and critical thinking generalist.• Promote relevant research and community service.• Develop a person who assumes responsibilities for personal and professional growth, and responsible to global concerns.• Includes ethico-legal, moral and spiritual values.The above statement is a clear example of;A. VisionB. MissionC. GoalD. Philosophy
After finishing the course, graduate are expected to; Perform the following competencies of a fully functioning health care provider Safe and quality care Management of resources and environment Health education Legal responsibility Ethico-legal responsibility Personal and professional development Quality improvement Research Records management Communication Collaboration and teamworkThis is an example of;A. VisionB. MissionC. GoalD. Objectives
The College of Nursing and Health Allied Sciences (CoN-AHS) shall give birth to a well-rounded Nursing, Midwifery and Allied Health graduates, because this Institution view its involvement and commitment to our students far beyond their graduation.The above statement deficts;A. VisionB. MissionC. GoalD. Philosophy
Elements of PlanningI. Forecasting- helps the managers looks into the future and decide in advance where the agency would like to be and what is to be done in order to get there. Is the science of predicting future outcomes. Forecast and estimate provide the bases for planning.II. Setting the VMG Philosophy and the Objectives:• Vision- statement outlines the organization’s future role and functions. It gives the agency something to strive for. Describes the path that the Company will take in the coming years. It clearly defines the goals that are set out to achieve. Why the company is in business; What company strives to accomplish, Where are they going.
Sample Vision Statement: The Medical Center envisions itself to become a Center of Excellence providing holistic approach to health care services. As a Center of Wellness, the services provided shall enables the people to improve their health and increase control over it. Mission outlines the agencys reason for existing, who the targets clients are and what services will be provided. “Why are we doing this? Brings out purpose, motives, and intention”
Sample Mission Statement: The Medical Center as a public, tertiary hospital is so maintained as the people’s partner and improved to provide accessible, quality, cost effective, preventive, promotive, curative, rehabilitative health care services to the public, especially the destitute.• Philosophy it is a statement of beliefs and values that directs one’s life or one’s practice. A written statement of the philosophy explains the beliefs that shapes how the mission or purpose will be achieved
Sample Philosophy Statement: The medical Center is guided by the following beliefs: 1. The hospital is committed to assume a vital role in health promotion, disease prevention, curative, rehabilitative and primary health care. 2. The clients are the reason for the hospital’s existence Goals and Objectives differ in that goals are more general and they cover a broad area. On the other hand, Objectives tends to be more specific. They are actions committed through which an organization’s missions and purpose will be achieved.(results)
Sample Philosophy Statement: Goal: To provide the best possible health care services to its clients in a high quality setting conductive to attaining its vision as a center of wellness and a standard medical center Objectives:• To establish an organized governing body• To provide the best quality, accessible and cost effective health to all its clients.• To strengthen…• To provide…• To exapnd…
Elements of PlanningIII. Developing the Scheduling Programs
Time Management Time Management – is a technique for allocation of one’s time through the setting of goals, assigning priorities, identifying and eliminating time wastesand use of managerial techniques to reach goals efficiently.
“Work SMARTER, not HARDER”How Do you Manage your Time???Planning anticipates the problemTasks to be accomplished should be done in sequence and should be prioritized to importanceSetting deadlines in one’s work and adhering to them is excellentDelegates permits a manager to take authority for decision making
Activities Under Developing and Scheduling ProgramTime Management is a technique for allocation of one’s time through the setting of goals, assigning priorities, identifying and eliminating time wastes and use of managerial techniques to reach goals efficiently.Budget is the annual operating plan, a financial “road map” and plan which serves as an estimate of future cost and a plan for utilization of manpower, material and other resources to cover capital projects in the operating program. Is simply a plan for future activities expressed operational as well as financial or monetary terms.
Board QuestionWhen completing a daily list, the nurse must remember that a list should;A.Should be structured with little variabilityB. Should not be changed, so that time is not wastedC.Must be flexibleD.Should include all items that need to be completed
Board QuestionThe most effective way to manage a large task is to:A. Not stop until entire task is completedB. Delegate the task to someone elseC. Break it down into smaller more manageable piecesD. Put it off until you have adequate time
Board QuestionNurse play an integral role in development, implementation and evaluation of a unit or department budget in a nursing organization. An operational budget accounts for;A. The purchase of minor and major equipmentB. Construction and renovationsC. Income and expenses associated with daily activity in an organizationD. Applications of new technology to patient with chronic disorder.
Different Kinds of Budget Revenue Budget summarizes the income which management expects to generate during the planning period. Expense Budget describes the expected activity in operational and financial terms for a given period of time. Capital Budget outlines the programmed acquisitions, disposals and improvements in an institution’s physical capacity
Different Kinds of Budget Operating Budgets these budgets are usually associated with major activities over coming years, including wages, salaries and compensations Project Budgets this is associated with major projects. Cash Budgets represents the planned cash receipts and disbursements