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  • 1. Project Identifier:Version:Contact:Date:JISC Project Plan Project InformationProject Identifier To be completed by JISCProject Title Making Assessment Count EvaluationProject HashtagStart Date 1 September 2011 End Date 31 August 2013Lead Institution University of WestminsterProject Director Professor Gunter SaundersProject Manager Professor Gunter SaundersContact email G.Saunders@westminster.ac.ukPartner Institutions University of Bedfordshire, City University London, University of Greenwich, University of Reading, University of Wales Institute CardiffProject Webpage URL https://sites.google.com/a/staff.westminster.ac.uk/mace/Programme Name Assessment and FeedbackProgramme Manager Lisa Gray Document InformationAuthor(s) Gunter Saunders and Peter ChattertonProject Role(s) Project Director and External EvaluatorDate 1/10/2011 Filename MAC Detailed Project Plan V1URL If this report is on your project web siteAccess This report is for general dissemination Document History Version Date CommentsV1 1/10/11 Draft for commentPage 1 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 v2.0
  • 2. Project Identifier:Version:Contact:Date:Table of ContentsNB : This table of contents ‘auto-populates’ - to update the table of contents – place cursor in the tableof contents, right-click your mouse, click ’update field’, select appropriate option1. Project Overview .............................................................................................................................. 3 1.1 Project Summary ..................................................................................................................... 3 1.2 Objectives ................................................................................................................................ 3 1.3 Anticipated Outputs and Outcomes ........................................................................................ 3 1.4 Overall Approach .................................................................................................................... 4 1.5 Anticipated Impact ................................................................................................................... 5 1.6 Stakeholder Analysis ............................................................................................................... 5 1.7 Related Projects ...................................................................................................................... 6 1.8 Constraints .............................................................................................................................. 6 1.9 Assumptions ............................................................................................................................ 6 1.10 Risk Analysis ........................................................................................................................... 7 1.11 Technical Development........................................................................................................... 8 1.12 Standards ................................................................................................................................ 8 1.13 Intellectual Property Rights ..................................................................................................... 82 Project Resources ............................................................................................................................ 8 2.1 Project Partners....................................................................................................................... 8 2.2 Project Management ............................................................................................................... 9 2.3 Project Roles ........................................................................................................................... 9 2.4 Programme Support .............................................................................................................. 103 Detailed Project Planning .............................................................................................................. 11 3.1 Evaluation Plan ..................................................................................................................... 11 3.2 Quality Assurance ................................................................................................................. 14 3.3 Dissemination Plan ............................................................................................................... 14 3.4 Exit and Embedding Plans .................................................................................................... 16 3.5 Sustainability Plans ............................................................................................................... 16Appendices ........................................................................................................................................... 17 Appendix A. Project Budget............................................................................................................... 17 Appendix B. Workpackages .............................................................................................................. 18Page 2 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 3. Project Identifier:Version:Contact:Date:1. Project Overview1.1 Project SummaryEach of the 6 participating institutions taking part in this project have either current orplanned implementations (for start of academic year 11/12) of a Making Assessment Count(MAC) process. A MAC process can be described as a series of steps that students aretaken through to help them reflect either prior to or after completion of a piece of formative orsummative work. Central to most MAC processes is an online self-review questionnairewhich uses a system called e-Reflect. The work will assess the impact of MAC within theinstitutions on student and staff experience, paying careful attention to the effects on studentperformance and student and staff satisfaction in relation to quality enhancement, workloadsand efficiency. In evaluating across 6 institutions the intention is to generate a rich collectionof outputs that together will disseminate to the sector how MAC can work for different subjectareas and become embedded into institutional strategy.1.2 ObjectivesThis project has 2 main objectives. These are:1. To evaluate pilot implementations of Making Assessment Count (MAC) processes at 6universities using an approach that will facilitate embedding and sustainability2. To re-inforce the business case already made for MAC, expanding it to take into accountdifferent subject areas, other institutional contexts and the developed variations of the MACmodel that have emerged to suit these different contexts1.3 Anticipated Outputs and Outcomes Output / Outcome Type Brief Description (e.g. report, publication, software, knowledge built)Report A cross institutional evaluation report presenting a view of the applicability and flexibility of MAC processes across different subject and institutional contexts.Process A self assessment procedure that institutions can follow in formulating plans to address feedback through a MAC approach; this will include a model for assessing cost:benefit.Case studies A minimum of 6 short (2 pages) case studies highlighting the specific approaches and outcomes taken at each participating institution. It is anticipated that each case study would focus either on a different subject area or different application of MACMultimedia assets A range of multimedia assets (video and audio clips of stakeholders, academic staff, students, senior staff, support staff) that are linked to and underpin the evaluation report and case studiesPapers/conference The project will generate at least one paper and will aim for apresentations minimum of 2 conference presentationsPage 3 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 4. Project Identifier:Version:Contact:Date:1.4 Overall ApproachAt each institution the planned pilot is being monitored by a senior member of staff with across-institutional role in the development of e-learning based solutions for learning andteaching. Each of these individuals will work with the academics locally and all have statedintentions to evaluate what they do. The external evaluator and Project Director will plan theevaluation of the pilots together with each of these individuals near the start of the project.This will ensure that local evaluation plans integrate with and complement the work of theexternal evaluator and project director.The workplan is divided into 4 work packages (WP1-4 in appendix B). Work packages 1-3will focus on ‘learning lessons’ from the pilots that have been or are to be conducted at theparticipating institutions. These work packages will also be directly concerned with buildingthe business case for MAC across subject areas and institutional contexts and will generatethe case studies, institutional self-assessment procedure and final report (see deliverablessection section 2.4). The external evaluator will focus their time on these 3 work packages.Work package 4 – ‘Dissemination through Stakeholder Communications and Engagement’will be conducted by the university based members of the project team, although the work onWP4 will obviously be closely linked to and informed by the work of the external evaluator onWP1 and WP2 particularly. WP4 will focus on embedding MAC across the institution(s)through internal mechanisms for strategic change. This will be achieved by working withstudents, senior staff and committees, with a view to explicitly linking MAC to relevantinstitutional strategies (e.g. learning, teaching and assessment strategy, IT strategy),processes (e.g. course validation and review) and culture. We will draw heavily from theJISC Good Practice Guide to Sustaining/Embedding Innovations for Work Package 4. Keyworkplan milestones are in the table below.Critical success factors will include the following:• Obtaining effective stakeholder buy-in and engagement to contextualising, customising and piloting MAC processes.• Institutions developing and implementing effective sustainability and embedding plans for their customised MAC processes that integrate/align with institutional processes, strategies, culture and systems.• Development of clear and understandable business cases that set workload analyses, process efficiencies and cost-benefit analyses of MAC processes into a wider strategic context of developments in (blended) teaching and learning.Date Milestone Deliverable(s)Jan ‘12 Emerging picture of lessons being Draft case studies; preliminary reports for learned within and across the senior management/decision makers institutionsApr ‘12 Agreed approach to scale up and Communication/engagement plan; defined embedding cognate group/departmental//institutional self-assessment procedureJuly ‘12 Embedding of completed pilots Local level plans for MAC pilots; institution more widely across each level statements related to integration of institution MAC into institutional processesSept ‘12 End of year one Project audit and review of progressJan’13 Additional rounds of MAC use at Report on wider usage; impact of wider usePage 4 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 5. Project Identifier:Version:Contact:Date: each institution in greater range of on institutional plans; updated case studies departments completedJuly ‘13 Strategic changes within Institutional strategic statement; final report; institutions related to the wider updated case studies integration of MAC processes into learning and teaching1.5 Anticipated Impact Impact Area Anticipated Impact DescriptionStudent and staff experience Students will be able to gain more from the feedback they receive and/or access automated support for common coursework tasks. This should lead to improved performance. Staff will find ways to alter their learning and teaching approach in order to use the information gathered through MAC to better ‘connect’ with the learning needs of individual students and groups of students.Be more effective/save money The use of MAC processes should enable staff to tailor the advice and support that they provide to individual need making the feedback potentially more effective. Coupled to changes in overall learning and teaching approach this can be expected to lead to lower drop out rates.Be ready for future technology The use of MAC processes can be expected to help staffneeds engage in approaches that genuinely blend the use of online tools to enhance the overall experience of a face to face course.1.6 Stakeholder Analysis Stakeholder Interest / stake Importance (H/M/L)Academic staff already involved in pilots Input into evaluation H design/information about their pilots/assistance in engaging students in evaluation/ideas for how to take their pilots forward/advocate role in engaging other academicsAcademic staff from other Schools Information on the M affordances derived from using MAC/understanding how MAC can be used or adapted to their context.Staff from central learning and teaching Input to evaluation design; Hsupport working closely with external evaluator to arrange meetings, focus groups; liaison with other university functions over deeper integration/take up issues; advocacy for MACPage 5 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 6. Project Identifier:Version:Contact:Date: processesUniversity and School Committees Information on progress H and implications for strategic planning of systems (e.g. VLE development) and processes (e.g. QA).Senior executive staff (e.g. PVC Learning Input into pilot evaluations; Hand Teaching) awareness of resources/ sustainability issues; understanding of potential for quality and efficiency enhancementsStudents Input to design and conduct H of the evaluation; wider understanding of the advantages of a MAC process to the student’s learning experienceJISC Sharing of developing H practices at subject and institutional level; understanding of cross- institutional issues.Wider academic community Information on MAC H implementations; access to successful approaches and support.1.7 Related ProjectsMaking Assessment Count (JISC Curriculum Delivery Programme 2008-2010) -http://jiscdesignstudio.pbworks.com/w/page/23495173/Making%20Assessment%20Count%20ProjectMaking Assessment Count Benefits Realisation Project (2010-2011) –http://www.makingassessmentcount.ac.ukRe-engineering Assessment Practices in Higher Education -http://www.reap.ac.uk/Home.aspx1.8 ConstraintsBudget for travel and organisation of focus group meetings to evaluate from both staff andstudent perspectives.1.9 AssumptionsWe are making the assumption that each participating institution will commit to the projectnecessary additional resource not costed into the project. This would include for example thePage 6 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 7. Project Identifier:Version:Contact:Date:time of senior executive staff who would be involved in ensuring that any evaluation isclosely linked to the embedding and sustainability of pilot project outputs.1.10 Risk Analysis Risk Description Probability Severity Risk Detail of action to be taken (P) (S) Score (mitigation / reduction / transfer 1–5 1–5 (PxS) / acceptance) (1 = low (1 = low 5 = high) 5 = high)Loss of key staff 1 4 4 There will be a number ofcentral to evaluation staff contributing (in additionprocesses to the external evaluator) to the evaluation from across and within each institution. In addition all of the staff identified as working on the project are part of a central team so additional support/cover is available.Difficulty in gathering 2 4 8 We will work very closelydata on use with the academics heading up the pilots and support them in engaging the students during the active phase of MAC pilots. In addition we will use a range of data collection methods.Evaluation suggests 1 5 5 As already done atMAC is not practical or Westminster, UWIC andsustainable City careful analysis will be undertaken to ensure that any MAC process to be piloted suits the subject/departmental contextDifficulty in expanding 3 3 9 Development of keypilots already ongoing communications/engagemeor planned, post nt plan; involvement of keyevaluation senior executive staff and university committees at significant points in the academic year.Page 7 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 8. Project Identifier:Version:Contact:Date:Problems integrating 2 5 10 Work with central services,MAC into current (primarily learning andprocesses/environment teaching support and IT) to explore best approaches to linking any MAC processes to institutional support systems; development of key communications/engageme nt plan; involvement of key senior executive staff and university committees at significant points in the academic year.Students do not 2 5 10 Use student representativesparticipate as advocates to engage wider student body, clear statement of advantages. Work with the academic staff to promote the value of the MAC process.1.11 Technical DevelopmentWe do not envisage any technical developments occurring as a direct consequence of theproject.1.12 Standards Name of standard or Version Notes specification1.13 Intellectual Property RightsEach partner will own what they create but allow free access to the outputs across the higherand further education sectors.2 Project Resources2.1 Project PartnersDr. Mark Clements – University of WestminsterDr. Mark Kerrigan – University of GreenwichMr. Mark Gamble – University of BedfordshirePage 8 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 9. Project Identifier:Version:Contact:Date:Ms. Kate Reader – City University, LondonMaria Papaefthimiou – University of ReadingLoretta Newman-Ford – University of Wales Institute CardiffAll of the above will have the same main role. That is: Co-ordination of MAC pilots and localevaluation in conjunction with the external evaluator and project director2.2 Project ManagementThe project will be overseen by a Project Management Team, chaired by the project director.The team will include as permanent members the external evaluator and staff from eachinstitution who will work on the project regularly (see details above). The team will meetregularly (once per month), initially to contribute to and approve a more detailed workplanand then subsequently to review progress and revise approaches and targets as necessary.In so doing the team will oversee the risk analysis, will monitor the evaluation anddissemination and will oversee the budget and expenditure.Whilst the Project Management Team will not have permanent members who are seniorexecutive staff or students, we will include such representation as regularly as we can.Where sensible this will be linked (in the case of senior staff) to the need for strategic actionstimed to occur logically within the cycle of decision making specific to each institution.All members of the team, other than the Project Director and External Evaluator will average1 day per month on the project. Collectively the project team will in addition spend aminimum of 8 days in each year of the project on JISC Programme Co-ordination activities.2.3 Project Roles Team Member Role Contact Details Days per week to Name be spent on the projectDr. Mark Co-ordination of M.O.Clement@westminster.ac.uk Average 1 day perClements – MAC pilots and monthUniversity of local evaluation inWestminster conjunction with the external evaluator and project directorDr. Mark Kerrigan Co-ordination of M.J.P.Kerrigan@greenwich.ac.uk Average 1 day per– University of MAC pilots and monthGreenwich local evaluation in conjunction with the external evaluator and project directorMr. Mark Gamble Co-ordination of Mark.Gamble@beds.ac.uk Average 1 day per– University of MAC pilots and monthBedfordshire local evaluation in conjunction with the external evaluator and project directorPage 9 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 10. Project Identifier:Version:Contact:Date:Ms. Kate Reader Co-ordination of Kate.Reader.2@city.ac.uk Average 1 day per– City University, MAC pilots and monthLondon local evaluation in conjunction with the external evaluator and project directorMaria Co-ordination of m.c.papaefthimiou@reading.ac.uk Average 1 day perPapaefthimiou – MAC pilots and monthUniversity of local evaluation inReading conjunction with the external evaluator and project directorLoretta Newman- Co-ordination of lnewman-ford@uwic.ac.uk> Average 1 day perFord – University MAC pilots and monthof Wales Institute local evaluation inCardiff conjunction with the external evaluator and project directorProf Peter Lead on evaluation peter.chatterton@daedalus-e- 20 days over theChatterton – approach world.com course of theDaedalus e- projectlearningProf Gunter Project G.Saunders@westminster.ac.uk 32 days over theSaunders – Director/Manager course of theUniversity of projectWestminster2.4 Programme SupportThe areas where we are interested to receive support from the programme are in thedissemination area through existing JISC networks and activities. In addition we wouldwelcome any ‘connections’ that the programme manager can make between our work andthe work of other projects.We would appreciate some consultation with David Nicol particularly in the early stages ofthe project, in respect of our evaluation framework for assessment and feedback.Page 10 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 11. Project Identifier:Version:Contact:Date:3 Detailed Project Planning3.1 Evaluation Plan Timing Factor to Evaluate Questions to Address Method(s) Measure of SuccessAt a The impact/benefits Has the project • Interviews. • A high degree ofnumber of of MAC within each effectively evaluated the • Focus participation by allpoints in institution impact and benefits of groups. stakeholders in thethe 2 year customised MAC • Inspection evaluationperiod processes in each of feedback processes.dependent institution (with input and • Clear messages (&upon from all relevant learning evidence) arising onwhen stakeholders), focusing journals. the impact of MACpilots run on e.g.: within eachor if a pilot • the degree of student institution – relatinghas understanding of the to differentalready importance of and institutional contextsrun. Also satisfaction with (e.g. subject area,will occur assessment, feedback institutional culture)in follow and acting on and presenting aup uses of feedback? view of theMAC • the degree to which applicability andbeyond students adopt self- flexibility of MACpilot reflection practices processes acrossphase in and make effective different subjectsome use of feedback, as areas andcases assessed by both staff institutional contexts. and students. • the degree to which the MAC processes encourage student- staff dialogue. • the degree of staff understanding and satisfaction with the MAC process. • the affordances offered by technologies. • the impact on retention in the longer-term. • the impact on National Student Survey results in each institution in the longer term. Stakeholder buy-in Has there been Interviews. Clear evidence of the and engagement effective stakeholder Desk degree of stakeholder with using MAC buy-in and engagement research. buy-in to customising with customising and and piloting MAC using MAC processes processes. within each institution, relating to e.g.: • successful customisation of MACPage 11 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 12. Project Identifier:Version:Contact:Date: processes to each institutional contexts and needs • raising of the profile of assessment & feedback in each institution and its relative importance/role compared with other staff-student teaching and learning activities Has an effective stakeholder communications and engagement plan been developed which includes a full stakeholder analysis? Has there been a high degree of participation in and engagement with the evaluation process? Sustainability and What is the degree of Interviews. • Clear evidence of embedding of MAC sustainability and Online plans/pilot roll-outs across each embedding of survey. for adoption of institution customised MAC Desk customised MAC processes across each research. processes in institution, relating to different e.g.: programmes within • sustainability & each institution. embedding plans. • Clear evidence of • extended roll-out of strategic changes pilots within each within each institution. institution relating to • the degree of (plans the wider integration for) adoption by of MAC processes different programme into teaching and teams across different learning. faculties and schools in each institution. • strategic changes within institutions relating to the wider integration of MAC processes into teaching and learning. • methods for embedding MAC processes in institutional strategies, processes and culture. Sustainability and What is the degree of Interviews. • Clear evidence of embedding of MAC sustainability and Online plans/pilots forPage 12 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 13. Project Identifier:Version:Contact:Date: across the sector embedding of MAC survey. adoption of across the sector, customised MAC focusing on e.g.: processes in • the degree of interest different institutions in and, ultimately, in the sector. (plans for) adoption by other institutions. Business cases for • Do the business Interviews. • Clear evidence adoption of MAC cases provide clear Desk relating to business processes and understandable research. cases for customised business rationales Online MAC processes for institutions to surveys. incorporating adopt MAC in different process efficiencies, contexts and provide workloads, sufficient information costs/benefits. for other institutions to • Business cases make judgements as provide useful to whether to adopt support for potential MAC processes within adopters. their own contexts? • Have process efficiencies been effectively assessed? • Has the impact on workloads for students and staff been fully assessed? • Is there satisfaction with the business cases by potential adopters. Case studies and • Do the case studies Desk • High quality case multimedia assets. and multi-media research. studies and assets present a Online multimedia assets coherent case for surveys. that provide valuable adopting MAC in information for different contexts? potential adopters of • Do the case studies MAC processes. provide clear info and signposting to help other institutions adopt MAC? • Is there satisfaction with the case studies by potential adopters?Page 13 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 14. Project Identifier:Version:Contact:Date: Reports and guides • Do the reports and Desk • High quality reports guides provide clear research. and guides that information and Online provide valuable signposting to support surveys. information for institutions in adopting potential adopters of MAC. MAC processes. • Do institutions find the self-assessment procedure for formulating plans to address feedback through a MAC process useful? • Is there satisfaction with the reports and guides by potential adopters?3.2 Quality AssuranceOutput / Outcome Report(s) Name When will QA be Who will carry out the QA What QA methods / measures will be used? carried out? work?At a number of The project team and JISC Feedback on perceived clarity and utility ofdrafting stages programme report from project team members, senior manager/support team institutional staff and JISC Output / Outcome Institutional self-assessment procedure Name When will QA be What QA methods / measures will be used? carried out?After the first Selected groups of staff at Feedback from the institutions on clarity, utilityiteration of the each participating and likely use of the process/linkages it keyprocess is institution; institutional institutional processesproduced in committees and sub-portable format committeesOutput / Outcome Case studies and Multimedia assets Name When will QA be Who will carry out the QA What QA methods / measures will be used? carried out? work?During planning of The project team and Feedback from staff and JISC on the clarity andthe case studies subsequently selected utility of the case studiesand after drafts are groups of staff at eachproduced participating institution and the wider sector; JISC programme manager and support team3.3 Dissemination PlanWithin partner institutions, dissemination will include existing newsletters, seminars,workshops, planned Departmental “awaydays” and internal symposia. The project team’sPage 14 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 15. Project Identifier:Version:Contact:Date:own reflection on the project processes and outcomes will be presented to the wider HEcommunity, with advice and help from the Higher Education Academy and JISC Externalmechanisms for dissemination will include: Newsletters (e.g. ALT-N); contributions tospecialist groups, e.g. SEDA.; presentations at conferences, national and international;publications in professional journals and refereed academic journals; liaison with JISC, HEAand other relevant projects so as to ensure synergy in terms of outputs and dissemination;The project will build on the use of JISC online systems for dissemination to and support forthe wider community (specifically using the Design Studio and Cloudworks). In addition theproject team will contribute to all prescribed programme meetings and will actively seek topresent work at relevant national and international meetings. The project will hold at least 2elluminate seminars for the wider community during the course of the project. Timing Dissemination Activity Audience Purpose Key MessageThroughout Project website and Wider university Provide Importance of the Cloudworks space community information on project objectives project and main findings progress and access to outputsThroughout JISC programme meetings Other Explore How MAC could be Universities potential for used at other involved in the further pilots at universities involved programme other in the programme institutionsThroughout Newsletters and seminars Wider groups of To raise wider How is MAC being at each participating staff within each awareness of used and how can institution participating the project and MAC help within institution the pilots other academic going on within areas each institution; to update on outputsSeptember Conference The wider Dissemination Importance of key2012 and HE/FE of outputs and outputs to wider2013 community potential HE/FE agenda for e- transfer of learning/assessment these; feedback from wider audience on utility of MACOct 2013 Final Report to JISC and The HE/FE Critical How MAC can be Case Studies community evaluation of adapted to different the utility of purposes and MAC in a contexts to benefit range of the wider contexts community.Page 15 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 16. Project Identifier:Version:Contact:Date:3.4 Exit and Embedding Plans Project Action for Take-up & Embedding Action for Exit Outputs/OutcomesProject outputs will be Each institution within the project will The ongoing evaluation will helpmade available via a develop their own sustainability and the project to reflect on originalproject Wiki (using embedding plan as part of the project outcomes and actions for take-PBWorks) and a milestones. up and exit – and these haveCloudworks site will also been identified in the projectbe made available for Activities within the project scope will evaluation plan (section 3.1)continued asynchronous include roll-outs of pilots in differentdiscussions. subject areas within each institution. In the project wiki, clearLinks to resources in the guidance will be provided onwiki will be created from IPR ownership and copyright.the JISC Design Studio.3.5 Sustainability PlansThere are a number of elements to the work proposed that will help ensure sustainability.First there is already buy-in at each institution from central learning and teaching supportservices. In addition in each institution more senior executive staff are very aware of thepilots already ongoing and planned and some of these staff have already taken a very activerole in promoting the work. Second, all of the institutions are linking or plan to linkdevelopments to relevant institutional strategy and individuals who lead committees chargedwith the development of such strategy. No opportunity will be missed to incorporate the workof the project into institutional mechanisms for bringing about and supporting sustainablechange. Throughout we will make use of the JISC’s Good Practice Guide toSustaining/Embedding Innovations Project Outputs Why Sustainable Scenarios for Taking Issues to Address ForwardInstitutional Practical useful Include as part of Convincing seniorprocedure for self-assessment institutional processes staff and keyassessing the utility process for for course validation and committees andof MAC institutions to go review and for strategic groups to engage through at planning with the process institutional, departmental or course levelEmbedded MAC If properly Ensure clear connection As aboveprocesses embedded will be between outputs of pilot self sustainable projects and the activities of identified key committees and strategic planning processesPage 16 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0
  • 17. Project Identifier: Version: Contact: Date: Appendices Appendix A. Project BudgetDirectly Incurred August 11– August 12– August 13– July TOTAL £Staff July 12 July 13 14 (Strand A only)Gunter Saunders, 240 Hours £5,966.98 £5,966.98 £0 £11,933.96& 7.3% FTEMark Clements £3,583.35 £3,583.35 £0 £7,166.68180 Hours & 5.5% FTEMark Kerrigan SL, 180 Hours £3,176.76 £3,176.76 £0 £6,353.52& 5.5% FTEMark Gamble £3,139.56 £3,139.56 £0 £6,279.12180 Hours & 5.5% FTEMaria Papaefthimiou 180 £3,597.00 £3,597.00 £0 £7,194.00Hours & 5.5% FTEKate Reader £1,972.32 £1,972.32 £0 £3,944.64180 Hours & 5.5% FTELoretta Newman-Ford £1,756.44 £1,756.44 £0 £3,512.88180 Hours & 5.5% FTETotal Directly Incurred Staff £23,192.41 £23,192.41 £0 £46,384.82(A)Non-Staff August 11– August 12– August 13– July TOTAL £ July 12 July 13 14 (Strand A only)Travel and expenses £3,600 £3,600 £0 £7,200Hardware/software £0 £0 £0 £0Dissemination £0 £900 £0 £900Evaluation £0 £0 £0 £0Other £950 £950 £0 £1,900(Printing/ResearchResources)Total Directly Incurred Non- £4550 £5450 £0 £10,000Staff (B)Directly Incurred Total (C) £27,742.41 £28,642.41 £0 £56,384.82(A+B=C)Directly Allocated August 11– August 12– August 13– July TOTAL £ July 12 July 13 14 (Strand A only)Staff - Consultant (20 days over £5,000 £5,000 £0 £10,0002 years at £500 per day)Estates £3,109.64 £3,109.64 £0 £6219.28Other £0 £0 £0 £0Directly Allocated Total (D) £8,109.64 £8,109.64 £0 £16,219.28 Page 17 of 19 Document title: JISC Project Plan Template Last updated: Feb 2011 – v2.0
  • 18. Project Identifier: Version: Contact: Date:Indirect Costs (E) £16,714.52 £16,714.52 £0 £33,429.04Total Project Cost (C+D+E) £52,566.57 £53,466.57 £0 £106,033.14Amount Requested from £10,000 £10,000 £0 £20,000JISCInstitutional Contributions £42,566.57 £43,466.57 £0 £86,033.14Percentage Contributions JISC Partners Totalover the life of the project 18.9% 81.1% 100%No. FTEs used to calculate No 0.4 per year Which Staffindirect and estates FTEs G. Saunders M. Clements,charges, and staff included M.Kerrigan, M. Gamble, M. Papaefthimiou, K. Reader, L. Newman-Ford Appendix B. Workpackages Work Package 1 – What lessons have/are being learned? Objectives - Define overall evaluation framework. Draw out lessons learned, focussing on pedagogic improvements as well as issues of efficiency and workload, from key stakeholders involved in the pilots at each institution including: academic staff, students, central/local learning and teaching support IT services, senior managers and executives Activities - Identify sources (including existing evaluation data specific to each institution), methods, evidence, measures of success and plan; Define specific questions and topic lists/guidance; Define technology tools to be used (e.g. online surveys, multimedia capturing); Define responsibilities for data across the project team; Define schedules for data collection suited to each institution’s piloting status and the timing of institutional strategic decision making; Conduct data collection. Work Package 2 – Reporting on lessons learned Objectives - Report on the lessons learned to the project team and wider stakeholder group Activities - Develop overall evaluation framework and agree how this will be applied within each institution. Analyse data. Develop draft reports (case studies) highlighting key lessons learned; options for enhancing, sustaining and embedding the outcomes of each pilot to meet strategic goals (focusing on each institution as a whole, but in addition drawing out cross-institutional lessons and themes). Conduct a workshop with the project team to: consider cost:benefit analysis of different MAC approaches taken; Produce an online self assessment procedure for cognate groups (from subject team to institutional level) to a) rate current feedback practices and b) assess the impact of any MAC interventions; Work Package 3 – Final report (including key deliverables, see below)/case studies Objective - Produce final report/case studies Activities - Produce draft final report/case studies; circulate to stakeholders for final comments; produce final report and case studies. Work Package 4 – Dissemination through Stakeholder communications and Page 18 of 19 Document title: JISC Project Plan Template Last updated: Feb 2011 – v2.0
  • 19. Project Identifier:Version:Contact:Date:engagementObjective(s) – Develop/implement a stakeholder communications and engagement plan.Activities – Draw on existing MAC implementation models and evidence of success todesign a plan which will aim to (a) gain stakeholder buy-in to the options and (b) supportthem in selecting, enhancing and prioritising the options. Implement communications andengagement plan which will include a series of workshops between differentstakeholder/stakeholder groups within and across institutions with the aim of: gaining theircontributions and buy-in to further embedding of MAC processes prioritising the options anddeveloping an agreed action plan with defined roles, responsibilities and measures ofsuccess. Revise plan as further evidence from WP 1 and WP2 becomes available.Page 19 of 19Document title: JISC Project Plan TemplateLast updated: Feb 2011 – v2.0