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Power Point Unit C

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  • 1. Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Inserting Objects into a Presentation
  • 2. Objectives
    • Insert text from Microsoft Word
    • Insert clip art
    • Insert and style a picture
    • Insert a text box
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 3. Objectives
    • Insert a chart
    • Enter and edit chart data
    • Insert a table
    • Insert and format WordArt
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 4. Insert Text From Microsoft Word
    • You can insert text into PowerPoint from word processing programs, like Microsoft Word
    • Acceptable file formats include:
      • Microsoft Word format (.docx)
      • Rich Text Format (.rtf)
      • Plain text format (.txt)
      • HTML format (.htm)
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 5. Insert Text From Microsoft Word
    • Any styles applied in Word carry over in PowerPoint
    • A Heading 1 style in Word becomes a slide title in PowerPoint
    • A Heading 2 style becomes the first level of text in a bulleted list
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 6. Insert Text From Microsoft Word
    • With plain text, PowerPoint creates an outline based on each paragraph
    • Paragraphs without tabs become slide titles
    • Paragraphs with one tab indent become first-level text in bulleted lists, and so on
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 7. Insert Text From Microsoft Word
    • To insert text, click the Home tab on the Ribbon, click the New Slide button list arrow in the Slides group, then click Slides from Outline
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 8. Insert Text From Microsoft Word
    • To insert slides from another presentation, click the New Slide button list arrow in the Slides group, then click Reuse Slides
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Slides from Outline command Reuse Slides command
  • 9. Insert Clip Art
    • PowerPoint has access to many professionally designed graphics, called clip art
    • Clip art includes:
      • Clip art
      • Photographs
      • Movies
      • Sounds
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 10. Insert Clip Art
    • Microsoft Office clip art is stored in the Microsoft Clip Organizer and is recognized using keywords
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Microsoft Clip Organizer
  • 11. Insert Clip Art
    • You can customize the Clip Organizer by:
      • adding clips to a collection
      • moving clips from one collection to another
      • creating a new collection
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Collections
  • 12. Insert Clip Art
    • Clip art is also available on the Clip Art task pane
    • Click the Insert tab on the Ribbon, then click the Clip Art button or
    • Click the Clip Art icon in a content placeholder
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Clip Art icon Clip Art button
  • 13. Insert Clip Art
    • When you find the clip art you want, click it to insert it on the slide
    • Clip Art can be modified like other PowerPoint objects
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Keyword Examples of “sunshine” found in All collections
  • 14. Insert Clip Art
    • To modify clip art, click the clip art, then click the Drawing Tools tab above the Format tab
    • Use the Picture Styles and Adjust groups on Ribbon
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Sunshine clip art
  • 15. Insert Clip Art
    • Use the Size group to crop or change the width and height of the clip art
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Sunshine clip art
  • 16. Insert and Style a Picture
    • In PowerPoint, a picture is artwork created in another program and inserted into a PowerPoint
      • digital photograph
      • a piece of line art or clip art
      • other artwork
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 17. Insert and Style a Picture
    • There are 17 types of picture formats that you can insert into PowerPoint
    • Examples include:
      • JPEG
      • BMP
      • TIFF
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 18. Insert and Style a Picture
    • To insert a picture, click the Picture button in the Illustrations group or
    • Click Picture icon in a content placeholder
    • Look for a picture in the Insert Picture dialog box, then click Insert
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 19. Insert and Style a Picture
    • Crop a picture to remove unwanted areas
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Crop pointer – position over corners or sides
  • 20. Insert and Style a Picture
    • The Crop button is in the Size group of the Format tab
    • The cropped portion of a picture, when you save unless you change the setting in the Compression Settings dialog box
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 21. Insert a Text Box
    • Sometimes you need an extra text box in addition to the text box placeholders
      • Label
      • Small phrase
    • To insert a text box, click the Text Box button in the Text group on the Insert tab
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 22. Insert a Text Box Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Text group Text Box button
  • 23. Insert a Text Box
    • Drag Text Box tool to create a text box where you want it on the slide
    • Text boxes can be moved to new locations
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Text box being created
  • 24. Insert a Text Box
    • When finished, cursor is flashing so that you can enter text
    • Format text just as you would text in other placeholders
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Text box Flashing cursor
  • 25.
    • Charts can be inserted using Microsoft Excel or Microsoft Graph
    • A chart is the graphical representation of numerical data
    • To insert a chart, click the Insert Chart icon in the content placeholder
    Insert a Chart Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Insert Chart icon
  • 26. Insert a Chart Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Types of Charts
  • 27. Insert a Chart
    • The Insert Chart dialog box opens from which you can choose the type of chart you need
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Chart categories Available charts
  • 28. Insert a Chart
    • When you insert a chart object into PowerPoint, you are embedding it
    • An embedded object is an object whose data source can be opened for editing purposes
    • Changes you make to an embedded object in PowerPoint do not affect the data source
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 29. Insert a Chart
    • When you insert a chart, the Excel worksheet opens next to the PowerPoint window
    • The worksheet includes the data that created the chart
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 30. Insert a Chart Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Excel window Columns Rows Active cell Axis labels Legend name Data series
  • 31. Enter and Edit Chart Data
    • New charts are inserted with sample data that you edit with your own data
    • When you enter or import your own data, the chart is updated automatically in PowerPoint
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 32. Enter and Edit Chart Data
    • To edit data, click the Edit Data button in the Data group on the Chart Tools Design tab
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Click cell, type new data Remaining sample data
  • 33. Enter and Edit Chart Data Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Chart with new data Value axis Category axis Legend
  • 34. Insert a Table
    • Use a table when you have information that would look best organized in rows and columns
    • To insert a table, click the Table button in the Tables group on the Insert tab
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 35. Insert a Table
    • The Table button offers many ways to insert a table
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Drag pointer to choose number of rows and columns Table button Click to use Insert Table dialog box Click to draw a table
  • 36. Insert a Table
    • You can also click the Insert Table icon in the content placeholder
    • Enter text in each cell, then press [Tab] to go to the next cell
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Insert Table icon
  • 37. Insert a Table Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition A typical table Activities Available on the Cruise Monday Dolphin Encounter Paint-Your-Own-Pottery Rock Wall Climbing Tuesday Ice Skating Face Painting Karaoke Wednesday Yoga Swimming Lessons Make Your Own Sundaes
  • 38. Inserting a Table
    • Use the Design tab to apply color styles, change cell borders and add cell effects
    • Use the Layout tab to add rows and columns to your table, adjust the size of cells, and align text in the cells
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 39. Insert and Format WordArt
    • When plain old text seems dull and boring, you can rely on WordArt to make your slides more interesting
    • WordArt is a set of decorative text styles that you can apply to any text object
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 40. Insert and Format WordArt
    • Insert WordArt by clicking the WordArt button on the Text group
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition WordArt button WordArt styles
  • 41. Insert and Format WordArt
    • You can apply WordArt to existing text or you can start from scratch
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition WordArt text box with sample text Your text
  • 42. Insert and Format WordArt
    • You can format WordArt using the Text Effects button in the WordArt Styles group
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Choose a new style for WordArt
  • 43. Summary
    • You can insert text, text boxes, clip art, pictures, tables, charts, and WordArt into PowerPoint
    • You can use buttons on the Ribbon or icons in a content placeholder
    • Objects that you insert into PowerPoint can be modified using the Format tab on the Ribbon
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 44. Summary
    • Text can be imported as Microsoft Word format (.docx), Rich Text Format (.rtf), plain text format (.txt) or HTML format (.htm)
    • The type of text imported dictates how PowerPoint arranges it as slide titles and bulleted text
    • There are 17 picture formats that you can insert into PowerPoint
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 45. Summary
    • Pictures can be cropped to remove unwanted areas
    • Clip art can be accessed on the Clip Art task pane or the Microsoft Clip Organizer
    • Charts are created using Microsoft Excel or Microsoft Graph
    • Charts are embedded
    • To edit a chart, you edit data in the worksheet
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 46. Summary
    • Charts are embedded
    • To edit a chart, you edit data in the worksheet
    • Tables are another way to organize information in rows and columns
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • 47. Summary
    • Tables can be formatted using the Layout tab and the Design tab
    • WordArt is found in the Text group—it is not one of the icons in a content placeholder
    • WordArt can be modified using buttons in the WordArt Styles group
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition