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Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Inserting Objects into a Presentation
Objectives <ul><li>Insert text from Microsoft Word </li></ul><ul><li>Insert clip art </li></ul><ul><li>Insert and style a ...
Objectives <ul><li>Insert a chart </li></ul><ul><li>Enter and edit chart data </li></ul><ul><li>Insert a table </li></ul><...
Insert Text From Microsoft Word <ul><li>You can insert text into PowerPoint from word processing programs, like Microsoft ...
Insert Text From Microsoft Word <ul><li>Any styles applied in Word carry over in PowerPoint </li></ul><ul><li>A Heading 1 ...
Insert Text From Microsoft Word <ul><li>With plain text, PowerPoint creates an outline based on each paragraph </li></ul><...
Insert Text From Microsoft Word <ul><li>To insert text, click the Home tab on the Ribbon, click the New Slide button list ...
Insert Text From Microsoft Word <ul><li>To insert slides from another presentation, click the New Slide button list arrow ...
Insert Clip Art <ul><li>PowerPoint has access to many professionally designed graphics, called  clip art </li></ul><ul><li...
Insert Clip Art <ul><li>Microsoft Office clip art is stored in the  Microsoft Clip Organizer   and is recognized using key...
Insert Clip Art <ul><li>You can customize the Clip Organizer by:  </li></ul><ul><ul><li>adding clips to a collection </li>...
Insert Clip Art <ul><li>Clip art is also available on the Clip Art task pane </li></ul><ul><li>Click the Insert tab on the...
Insert Clip Art <ul><li>When you find the clip art you want, click it to insert it on the slide </li></ul><ul><li>Clip Art...
Insert Clip Art <ul><li>To modify clip art, click the clip art, then click the Drawing Tools tab above the Format tab </li...
Insert Clip Art <ul><li>Use the Size group to crop or change the width and height of the clip art </li></ul>Microsoft Offi...
Insert and Style a Picture <ul><li>In PowerPoint, a  picture   is artwork created in another program and inserted into a P...
Insert and Style a Picture <ul><li>There are 17 types of picture formats that you can insert into PowerPoint </li></ul><ul...
Insert and Style a Picture <ul><li>To insert a picture, click the Picture button in the Illustrations group or </li></ul><...
Insert and Style a Picture <ul><li>Crop a picture to remove unwanted areas </li></ul>Microsoft Office 2007-Illustrated Int...
Insert and Style a Picture <ul><li>The Crop button is in the Size group of the Format tab </li></ul><ul><li>The cropped po...
Insert a Text Box <ul><li>Sometimes you need an extra text box in addition to the text box placeholders </li></ul><ul><ul>...
Insert a Text Box Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Text group Text Box button
Insert a Text Box <ul><li>Drag Text Box tool to create a text box where you want it on the slide </li></ul><ul><li>Text bo...
Insert a Text Box <ul><li>When finished, cursor is flashing so that you can enter text </li></ul><ul><li>Format text just ...
<ul><li>Charts can be inserted using Microsoft Excel or Microsoft Graph </li></ul><ul><li>A  chart   is the graphical repr...
Insert a Chart Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Types of Charts
Insert a Chart <ul><li>The Insert Chart dialog box opens from which you can choose the type of chart you need </li></ul>Mi...
Insert a Chart <ul><li>When you insert a chart object into PowerPoint, you are embedding it </li></ul><ul><li>An  embedded...
Insert a Chart <ul><li>When you insert a chart, the Excel worksheet opens next to the PowerPoint window </li></ul><ul><li>...
Insert a Chart Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Excel window Columns Rows Active cell...
Enter and Edit Chart Data <ul><li>New charts are inserted with sample data that you edit with your own data </li></ul><ul>...
Enter and Edit Chart Data <ul><li>To edit data, click the Edit Data button in the Data group on the Chart Tools Design tab...
Enter and Edit Chart Data Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Chart with new data Value ...
Insert a Table <ul><li>Use a  table  when you have information that would look best organized in rows and columns </li></u...
Insert a Table <ul><li>The Table button offers many ways to insert a table </li></ul>Microsoft Office 2007-Illustrated Int...
Insert a Table <ul><li>You can also click the Insert Table icon in the content placeholder </li></ul><ul><li>Enter text in...
Insert a Table Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition A typical table Activities Available ...
Inserting a Table <ul><li>Use the Design tab to apply color styles, change cell borders and add cell effects </li></ul><ul...
Insert and Format WordArt <ul><li>When plain old text seems dull and boring, you can rely on WordArt to make your slides m...
Insert and Format WordArt <ul><li>Insert WordArt by clicking the WordArt button on the Text group </li></ul>Microsoft Offi...
Insert and Format WordArt <ul><li>You can apply WordArt to existing text or you can start from scratch </li></ul>Microsoft...
Insert and Format WordArt <ul><li>You can format WordArt using the Text Effects button in the WordArt Styles group  </li><...
Summary <ul><li>You can insert text, text boxes, clip art, pictures, tables, charts, and WordArt into PowerPoint </li></ul...
Summary <ul><li>Text can be imported as Microsoft Word format (.docx), Rich Text Format (.rtf), plain text format (.txt) o...
Summary <ul><li>Pictures can be cropped to remove unwanted areas </li></ul><ul><li>Clip art can be accessed on the Clip Ar...
Summary <ul><li>Charts are embedded </li></ul><ul><li>To edit a chart, you edit data in the worksheet </li></ul><ul><li>Ta...
Summary <ul><li>Tables can be formatted using the Layout tab and the Design tab </li></ul><ul><li>WordArt is found in the ...
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Power Point Unit C

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Transcript of "Power Point Unit C"

  1. 1. Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Inserting Objects into a Presentation
  2. 2. Objectives <ul><li>Insert text from Microsoft Word </li></ul><ul><li>Insert clip art </li></ul><ul><li>Insert and style a picture </li></ul><ul><li>Insert a text box </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  3. 3. Objectives <ul><li>Insert a chart </li></ul><ul><li>Enter and edit chart data </li></ul><ul><li>Insert a table </li></ul><ul><li>Insert and format WordArt </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  4. 4. Insert Text From Microsoft Word <ul><li>You can insert text into PowerPoint from word processing programs, like Microsoft Word </li></ul><ul><li>Acceptable file formats include: </li></ul><ul><ul><li>Microsoft Word format (.docx) </li></ul></ul><ul><ul><li>Rich Text Format (.rtf) </li></ul></ul><ul><ul><li>Plain text format (.txt) </li></ul></ul><ul><ul><li>HTML format (.htm) </li></ul></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  5. 5. Insert Text From Microsoft Word <ul><li>Any styles applied in Word carry over in PowerPoint </li></ul><ul><li>A Heading 1 style in Word becomes a slide title in PowerPoint </li></ul><ul><li>A Heading 2 style becomes the first level of text in a bulleted list </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  6. 6. Insert Text From Microsoft Word <ul><li>With plain text, PowerPoint creates an outline based on each paragraph </li></ul><ul><li>Paragraphs without tabs become slide titles </li></ul><ul><li>Paragraphs with one tab indent become first-level text in bulleted lists, and so on </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  7. 7. Insert Text From Microsoft Word <ul><li>To insert text, click the Home tab on the Ribbon, click the New Slide button list arrow in the Slides group, then click Slides from Outline </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  8. 8. Insert Text From Microsoft Word <ul><li>To insert slides from another presentation, click the New Slide button list arrow in the Slides group, then click Reuse Slides </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Slides from Outline command Reuse Slides command
  9. 9. Insert Clip Art <ul><li>PowerPoint has access to many professionally designed graphics, called clip art </li></ul><ul><li>Clip art includes: </li></ul><ul><ul><li>Clip art </li></ul></ul><ul><ul><li>Photographs </li></ul></ul><ul><ul><li>Movies </li></ul></ul><ul><ul><li>Sounds </li></ul></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  10. 10. Insert Clip Art <ul><li>Microsoft Office clip art is stored in the Microsoft Clip Organizer and is recognized using keywords </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Microsoft Clip Organizer
  11. 11. Insert Clip Art <ul><li>You can customize the Clip Organizer by: </li></ul><ul><ul><li>adding clips to a collection </li></ul></ul><ul><ul><li>moving clips from one collection to another </li></ul></ul><ul><ul><li>creating a new collection </li></ul></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Collections
  12. 12. Insert Clip Art <ul><li>Clip art is also available on the Clip Art task pane </li></ul><ul><li>Click the Insert tab on the Ribbon, then click the Clip Art button or </li></ul><ul><li>Click the Clip Art icon in a content placeholder </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Clip Art icon Clip Art button
  13. 13. Insert Clip Art <ul><li>When you find the clip art you want, click it to insert it on the slide </li></ul><ul><li>Clip Art can be modified like other PowerPoint objects </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Keyword Examples of “sunshine” found in All collections
  14. 14. Insert Clip Art <ul><li>To modify clip art, click the clip art, then click the Drawing Tools tab above the Format tab </li></ul><ul><li>Use the Picture Styles and Adjust groups on Ribbon </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Sunshine clip art
  15. 15. Insert Clip Art <ul><li>Use the Size group to crop or change the width and height of the clip art </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Sunshine clip art
  16. 16. Insert and Style a Picture <ul><li>In PowerPoint, a picture is artwork created in another program and inserted into a PowerPoint </li></ul><ul><ul><li>digital photograph </li></ul></ul><ul><ul><li>a piece of line art or clip art </li></ul></ul><ul><ul><li>other artwork </li></ul></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  17. 17. Insert and Style a Picture <ul><li>There are 17 types of picture formats that you can insert into PowerPoint </li></ul><ul><li>Examples include: </li></ul><ul><ul><li>JPEG </li></ul></ul><ul><ul><li>BMP </li></ul></ul><ul><ul><li>TIFF </li></ul></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  18. 18. Insert and Style a Picture <ul><li>To insert a picture, click the Picture button in the Illustrations group or </li></ul><ul><li>Click Picture icon in a content placeholder </li></ul><ul><li>Look for a picture in the Insert Picture dialog box, then click Insert </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  19. 19. Insert and Style a Picture <ul><li>Crop a picture to remove unwanted areas </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Crop pointer – position over corners or sides
  20. 20. Insert and Style a Picture <ul><li>The Crop button is in the Size group of the Format tab </li></ul><ul><li>The cropped portion of a picture, when you save unless you change the setting in the Compression Settings dialog box </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  21. 21. Insert a Text Box <ul><li>Sometimes you need an extra text box in addition to the text box placeholders </li></ul><ul><ul><li>Label </li></ul></ul><ul><ul><li>Small phrase </li></ul></ul><ul><li>To insert a text box, click the Text Box button in the Text group on the Insert tab </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  22. 22. Insert a Text Box Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Text group Text Box button
  23. 23. Insert a Text Box <ul><li>Drag Text Box tool to create a text box where you want it on the slide </li></ul><ul><li>Text boxes can be moved to new locations </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Text box being created
  24. 24. Insert a Text Box <ul><li>When finished, cursor is flashing so that you can enter text </li></ul><ul><li>Format text just as you would text in other placeholders </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Text box Flashing cursor
  25. 25. <ul><li>Charts can be inserted using Microsoft Excel or Microsoft Graph </li></ul><ul><li>A chart is the graphical representation of numerical data </li></ul><ul><li>To insert a chart, click the Insert Chart icon in the content placeholder </li></ul>Insert a Chart Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Insert Chart icon
  26. 26. Insert a Chart Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Types of Charts
  27. 27. Insert a Chart <ul><li>The Insert Chart dialog box opens from which you can choose the type of chart you need </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Chart categories Available charts
  28. 28. Insert a Chart <ul><li>When you insert a chart object into PowerPoint, you are embedding it </li></ul><ul><li>An embedded object is an object whose data source can be opened for editing purposes </li></ul><ul><li>Changes you make to an embedded object in PowerPoint do not affect the data source </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  29. 29. Insert a Chart <ul><li>When you insert a chart, the Excel worksheet opens next to the PowerPoint window </li></ul><ul><li>The worksheet includes the data that created the chart </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  30. 30. Insert a Chart Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Excel window Columns Rows Active cell Axis labels Legend name Data series
  31. 31. Enter and Edit Chart Data <ul><li>New charts are inserted with sample data that you edit with your own data </li></ul><ul><li>When you enter or import your own data, the chart is updated automatically in PowerPoint </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  32. 32. Enter and Edit Chart Data <ul><li>To edit data, click the Edit Data button in the Data group on the Chart Tools Design tab </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Click cell, type new data Remaining sample data
  33. 33. Enter and Edit Chart Data Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Chart with new data Value axis Category axis Legend
  34. 34. Insert a Table <ul><li>Use a table when you have information that would look best organized in rows and columns </li></ul><ul><li>To insert a table, click the Table button in the Tables group on the Insert tab </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  35. 35. Insert a Table <ul><li>The Table button offers many ways to insert a table </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Drag pointer to choose number of rows and columns Table button Click to use Insert Table dialog box Click to draw a table
  36. 36. Insert a Table <ul><li>You can also click the Insert Table icon in the content placeholder </li></ul><ul><li>Enter text in each cell, then press [Tab] to go to the next cell </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Insert Table icon
  37. 37. Insert a Table Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition A typical table Activities Available on the Cruise Monday Dolphin Encounter Paint-Your-Own-Pottery Rock Wall Climbing Tuesday Ice Skating Face Painting Karaoke Wednesday Yoga Swimming Lessons Make Your Own Sundaes
  38. 38. Inserting a Table <ul><li>Use the Design tab to apply color styles, change cell borders and add cell effects </li></ul><ul><li>Use the Layout tab to add rows and columns to your table, adjust the size of cells, and align text in the cells </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  39. 39. Insert and Format WordArt <ul><li>When plain old text seems dull and boring, you can rely on WordArt to make your slides more interesting </li></ul><ul><li>WordArt is a set of decorative text styles that you can apply to any text object </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  40. 40. Insert and Format WordArt <ul><li>Insert WordArt by clicking the WordArt button on the Text group </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition WordArt button WordArt styles
  41. 41. Insert and Format WordArt <ul><li>You can apply WordArt to existing text or you can start from scratch </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition WordArt text box with sample text Your text
  42. 42. Insert and Format WordArt <ul><li>You can format WordArt using the Text Effects button in the WordArt Styles group </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition Choose a new style for WordArt
  43. 43. Summary <ul><li>You can insert text, text boxes, clip art, pictures, tables, charts, and WordArt into PowerPoint </li></ul><ul><li>You can use buttons on the Ribbon or icons in a content placeholder </li></ul><ul><li>Objects that you insert into PowerPoint can be modified using the Format tab on the Ribbon </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  44. 44. Summary <ul><li>Text can be imported as Microsoft Word format (.docx), Rich Text Format (.rtf), plain text format (.txt) or HTML format (.htm) </li></ul><ul><li>The type of text imported dictates how PowerPoint arranges it as slide titles and bulleted text </li></ul><ul><li>There are 17 picture formats that you can insert into PowerPoint </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  45. 45. Summary <ul><li>Pictures can be cropped to remove unwanted areas </li></ul><ul><li>Clip art can be accessed on the Clip Art task pane or the Microsoft Clip Organizer </li></ul><ul><li>Charts are created using Microsoft Excel or Microsoft Graph </li></ul><ul><li>Charts are embedded </li></ul><ul><li>To edit a chart, you edit data in the worksheet </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  46. 46. Summary <ul><li>Charts are embedded </li></ul><ul><li>To edit a chart, you edit data in the worksheet </li></ul><ul><li>Tables are another way to organize information in rows and columns </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  47. 47. Summary <ul><li>Tables can be formatted using the Layout tab and the Design tab </li></ul><ul><li>WordArt is found in the Text group—it is not one of the icons in a content placeholder </li></ul><ul><li>WordArt can be modified using buttons in the WordArt Styles group </li></ul>Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
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