Power Point Unit A
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Power Point Unit A Presentation Transcript

  • 1. Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Creating A Presentation in PowerPoint 2007
  • 2.
    • Define presentation software
    • Plan an effective presentation
    • Examine the PowerPoint window
    • Enter slide text
    • Add a new slide
    Objectives
  • 3.
    • Apply a design theme
    • Compare presentation views
    • Print a PowerPoint presentation
    Objectives Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 4. Defining Presentation Software
    • Presentation software is a computer program used to organize and present information
    • Presentation software allows you to communicate your ideas effectively
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 5. Defining Presentation Software
    • Use PowerPoint to present information in a variety of ways
      • On-screen presentations
      • Notes
      • Audience handouts
      • Online meetings
      • Outline pages
      • Overheads
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 6. Defining Presentation Software
    • With PowerPoint you create slides that contain
      • Text
      • Illustrations
      • Photographs
      • Clip art
      • Charts
      • SmartArt
      • Even sounds and movies
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 7. A Typical Slide Clip art SmartArt graphic Bulleted text Slide title Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 8. Defining Presentation Software
    • With PowerPoint you can
      • Enter and edit text easily
      • Change the appearance of graphics
      • Collaborate online with colleagues
      • E-mail a presentation as an attachment
      • Incorporate information from other sources
        • Excel
        • Word
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 9. Planning an Effective Presentation
    • Using PowerPoint themes, you can use a design and enter your text immediately
    • You can go back and tailor your presentation based on the needs of the audience
    • Planning is a critical part of creating a presentation
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 10. Planning an Effective Presentation
    • Planning includes:
      • Determining and outline the message you want to communicate
      • Verifying the audience and the delivery location
      • Determining the type of output
      • Determining the design
      • Deciding on additional materials needed
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 11. Planning an Effective Presentation
    • Additional materials needed may include
      • Speaker notes
      • Audience handouts
      • Handouts can include 1, 2, 3, 4, 6, or 9 slides per page
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 12. Typical Speaker Notes While this slide is presented, the speaker can refer to notes on a printed handout that no one else will see Notes Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 13. Typical Handouts Handouts provide lines for audience to take their own notes Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 14. Planning an Effective Presentation
    • When planning a presentation, keep in mind copyright laws
    • Intellectual property is any idea or creation of the human mind
    • Copyright law is a type of intellectual property law that protects works of authorship
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 15. Planning an Effective Presentation
    • Fair use permits the public to use copyrighted material for certain purposes without obtaining prior consent from the owner
    • Unauthorized use of protected work is known as copyright infringement , and can lead to legal action
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 16. Examining the PowerPoint Window
    • PowerPoint opens in Normal view (the default view)
    • Normal view is the primary view for writing, editing and designing your presentation
    • Normal view is divided into three panes
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 17. Normal View Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Slides and Outline tabs Slide pane Notes pane
  • 18. Normal View
    • The Ribbon organizes all of PowerPoint’s primary commands
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Office Button Quick Access Toolbar Ribbon
  • 19. Normal View
    • Each set of primary commands is identified by a tab
    • Commands are further arranged into groups based on their function
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 20. Normal View Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Groups Tabs
  • 21. Normal View
    • The Outline tab displays the text of your presentation in the form of an outline
    • The Slides tab displays the slides of your presentation as small images, called thumbnails
    Creating a Presentation in PowerPoint 2007
  • 22. Normal View Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Slides tab Outline tab Thumbnail
  • 23. Normal View
    • The Quick Access toolbar provides immediate access to common commands that you use all the time, such as Save, Undo, and Redo
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Quick Access Toolbar Click to add or remove buttons to the toolbar
  • 24. Normal View
    • The status bar , located at the bottom of the PowerPoint window, shows
      • messages about what you are doing and seeing in PowerPoint
      • which slide you are viewing
      • the design theme applied
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Left side of status bar
  • 25. Normal View
    • The status bar displays
      • Zoom slider controls,
      • Fit slide to current window button
      • View Shortcuts
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Fit slide to current window button Zoom slider View shortcuts
  • 26. Entering Slide Text
    • A new presentation starts with one blank title slide which has two text placeholders
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Title text placeholder Subtitle text placeholder
  • 27. Entering Slide Text
    • Click in placeholder to type text
    • Placeholder becomes a text object
      • An object is any item that can be modified
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Text entered in placeholder
  • 28. Entering Slide Text
    • When you click inside a placeholder, the insertion point appears
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Insertion point Selection box Indicates that text placeholder is selected and can accept text
  • 29. Entering Slide Text
    • The AutoFit Options button indicates that PowerPoint has decreased the size of all the text so that it fits inside the text object
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition AutoFit Options button
  • 30. Adding a New Slide
    • It is easy to add a new slide to your presentation
    • You can choose among nine slide layouts
    • A slide layout contains text and object placeholders that are arranged in a specific way on the slide
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 31. Adding a New Slide
    • You can modify an existing slide layout or create a brand new, custom slide layout
    • When you click the New Slide button on the Ribbon, a Title and Content placeholder slide appears
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 32. Adding a New Slide
    • A content placeholder can be used to insert text or objects such as clip art, tables, or charts
    • To change a slide layout, click the Layout button in the Slides group
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 33. Adding a New Slide Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Content placeholder Picture Clip art Movie or video clip Table Graph chart SmartArt graphic
  • 34. Adding a New Slide
    • To enter text in the form of a bulleted list, type the first word or phrase, then press [Enter]
    • Press [Tab] to create a second-level bullet
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition 1 st level bullet 2 nd level bullet
  • 35. Apply a Design Theme
    • A design theme incorporates sets of colors for fill, line, and shadow, called theme colors ; fonts for titles and other text, called theme fonts ; and effects for lines and fills, called theme effects
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 36. Apply a Design Theme
    • Design themes give your presentation a cohesive look
    • Design themes are found on the Design tab on the Ribbon
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 37. Apply a Design Theme
    • Point to a design theme on the Ribbon and you will see a live preview
      • allows you to see how your changes affect the slides before actually making the change
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 38. Apply a Design Theme Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Design tab Design themes More button
  • 39. Apply a Design Theme
    • You can also modify a theme to create your own custom theme
    • After making modifications, click the Themes group More button, then clicking Save Current Theme
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 40. Comparing Presentation Views
    • PowerPoint has four basic views
      • Normal view
      • Slide Sorter view
      • Notes Page view
      • Slide Show view
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 41. Comparing Presentation Views
    • Normal view is the primary editing view
    • Slide Sorter view is used for rearranging slides and adding slide effects
    • Notes Page view is for typing notes to yourself
    • Slide show view is used to give your presentation
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 42. Comparing Presentation Views
    • You can change views using the View Shortcuts on the status bar
    • You can also use the View tab on the Ribbon
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 43. Slide Sorter View Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Slides appear as thumbnails and can be rearranged
  • 44. Printing a PowerPoint Presentation
    • Before you print your presentation, you should review it and preview it
    • To preview your presentation, click the Office Button, point to Print, then click Print Preview
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 45. Printing a PowerPoint Presentation
    • The Print Preview window offers options for previewing and printing your presentation
    • The Print Preview tab appears on the Ribbon
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Print Preview tab
  • 46. Printing a PowerPoint Presentation
    • Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline view
    • Handouts can be printed as 1,2, 3, 4, 6, or 9 per page
    • You can print in Color, Grayscale or Pure Black and White, depending on your printer
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 47. Printing a PowerPoint Presentation Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition Print dialog box Click list arrow to choose what to print
  • 48. Summary
    • PowerPoint is a presentation software program that allows you to communicate your ideas effectively
    • You can use text, graphics, charts, and movies and modify them to your liking
    • You can choose many output formats, such as on-screen presentations or handouts
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 49. Summary
    • Planning is a very important part of creating a presentation
    • You should consider the message you want to deliver, your equipment needs, audience needs, and additional materials
      • Speaker notes
      • Audience handouts
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 50. Summary
    • PowerPoint opens in the Normal view which contains the Outline and Slides tabs, the Slide pane and the Notes pane
    • The first slide has a Title Slide layout
    • Layouts contain text and content placeholders which you click to type or add an object
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 51. Summary
    • PowerPoint offers several design themes which dictate the overall look of your presentation
    • Design themes include theme colors, theme fonts, and theme effects
    • Design themes are found on the Design tab of the Ribbon
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 52. Summary
    • The four views in PowerPoint are Normal, Slide Sorter, Notes, and Slide Show
    • View Shortcuts are on the status bar and on the View tab on the Ribbon
    • Before printing your presentation you should review it and preview it using the Print Preview command
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition
  • 53. Summary
    • Using the Print dialog box, you can choose to print slides, handouts, notes or the Outline view
    • You can print handouts as 1,2, 3, 4, 6, or 9 per page
    • You can print in Color, Grayscale or Pure Black and White, depending on your printer
    Microsoft Office 2007 - Illustrated Introductory, Windows XP Edition