Access 2007 Unit D
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Access 2007 Unit D

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Access 2007 Unit D Access 2007 Unit D Presentation Transcript

  • Microsoft Office 2007- Illustrated Introductory, Windows Vista Edition Using Reports
  • Objectives
    • Preview a report
    • Use the Report Wizard
    • Use Report Design View
    • Use report sections
    • (continued)
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Objectives
    • Add subtotals and counts
    • Resize and align controls
    • Format a report
    • Change page layout
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Previewing a Report
    • The report feature helps you create a professional-looking, easy-to-read document that summarizes data
    • Reports are read-only objects
    • Report sections determine where and when controls print in the report
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Report Sections Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Using the Report Wizard
    • Report Wizard is one way to create a report
    • It is a tool that asks you questions to guide development of the report
    • Your responses determine record source, style and layout
    • The Wizard helps sort, group and analyze records
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Report Wizard Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Using Report Design View
    • Report Design View is another way to create a report
    • It is not quite as simple as Report Wizard but it allows more changes
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Report Design View Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Adding fields to Report Design View Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Using Report Sections
    • A section determines where and how often controls in that section print in the report
    • Grouping means to sort records in a specific order plus provide a header or footer section after each group
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Using Report Sections Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Adding Subtotals and Counts
    • Calculations are used to add subtotals and counts to a report
    • Expressions are needed to create a calculation
    • Functions are built-in Access formulas
    • Arguments are information needed by a function
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Examples of Access Expressions Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Resizing and Aligning Controls
    • You can resize a control by using the ↔ pointer
    • After resizing a control, it may need to be realigned
    • Two ways to align controls:
    • * Within its own border
    • * With respect to each other
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Precise Resizing and Aligning
    • [Ctrl] + arrow key(s) move a control one pixel at a time
    • [Shift] + arrow key(s) resize a control one pixel at a time
    • Pixel:
    • * pix = picture
    • * el = element
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Formatting a Report
    • Formatting can make a report look more professional and easier to read
    • Formatting includes:
    • * Font style, size and color
    • * Background colors
    • * Line thickness and color
    • * Alignment
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Typical Formatting Commands Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Changing Page Layout
    • Altering the layout can make a report fit better on the page, making it easier to read
    • Page layout includes:
    • * Orientation (portrait or landscape)
    • * Margins
    • Remember to use Print Preview
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Page Orientation
    • Portrait:
    • Landscape:
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Page Layout Buttons Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition
  • Summary
    • Build reports to summarize and professionally present information
    • Report sections determine where and how often the controls within them are printed
    • Add calculations using text boxes that contain expressions
    • Align and format controls to improve the appearance of the report
    Microsoft Office 2007-Illustrated Introductory, Windows Vista Edition