SSBG Boarding Manuel 2014


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SSBG Galveston Boarding Manuel 2014

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SSBG Boarding Manuel 2014

  1. 1. Boarding ManualA Comprehensive Planning Guide for Leaders, Parents & Participant 2014Bay Area Council Boy Scouts of America
  2. 2. 2 Greetings Leaders, Parents & Participants, On behalf of the Bay Area Council and the Sea Scout Base ~ Galveston, I would like to take this opportunity to thank you for your interest in our high adventure programs that offer a variety of unique nautical experiences. These programs will feature traditional outdoor camping themes and Scouting values, while blending in innovative on the water activities that will introduce you to the waterways of the Texas Gulf Coast Region and Galveston Bay. Setting your mind and sail for adventure is the easy part, it’s the planning and preparation of the course ahead, with the ability to handle the unexpected that is the hard part. The Scout Motto is “Be Prepared”, and without a doubt, the Troops, Teams, Crews and Ships that are prepared, clearly will have the most positive and truly memorable experiences while participating in the Sea Scout Base ~Galveston Program. This Boarding Manual will serve as the basis of successful planning and as such should be consider as more than just a manual, but essentially your paper compass. Trust it, and it will always point you in the right direction with the questions you may have as you progress forward in the planning process. As you work your way through the manual, at certain locations you will discover areas entitled Anchor Points. These points are not requirements, but simple extra advice to help you along. We look forward to welcoming you aboard!!! Eric Steele Director of Camping Services, Program Development & Properties Sea Scout Base ~ Galveston Bay Area Council, BSA
  3. 3. 3 SHIP’S MANIFEST OF CONTENTS Crew Registration Requirements 4 Pricing Fees, Incentive Discount & Refund Policy 6 Summer Program Schedule 7 Required Health & Medication Forms 8 Packing List 9 When You Arrive 11 Traditions 14 Need to Knows 15 General Rules 18 Do’s & Don’ts 19 Mail, Visitation, Emergency Procedures & Evaluation 20 Program Concept & General Schedule 22 Aquatic & Training Requirements 24 Important Phone Numbers Key 25 Find Us On the Web 26 Mission Statement It is the mission of the Sea Scout Base - Galveston program to provide nautical education and high adventure aquatic activities that will introduce youth to leadership, citizenship, and teamwork, while fostering nature and marine studies within the Galveston Bay area and the waterways of the Texas Gulf Coast.
  4. 4. 4 CREW REGISTRATION REQUIREMENTS Advanced registration is required for all Sea Scout Base ~ Galveston programs, with information online at on how to sign up. Individual Registration is not permitted for the weeklong summer programs. A crew must be established and must have the following minimum requirements to register. • The max crew size consists of 6 total. • Traditional crews consist of either 4 Youth & 2 Adults or 3 Youth and 3 Adults. • The minimum crew size can be no less than 4 individuals. • If a crew is registering for a program with less than the maximum number of participants allotted in any of the programs, the expectation is that the crew will pay the remaining balance for the unused individual slot(s). Essentially the fee is a “Crew Fee” and not an “Individual Fee” • At least 2 adult participants must be registered with each crew regardless of program. • The minimum age to register is 13 years of age and completed the 8th grade by the first date of your program’s scheduled opening day. • All members of the crew must be registered members of the Boy Scouts of America. • All members of the crew must complete the BSA Health & Medical Form (Physical Examination Required for all participants) • At least one member of the crew must be Wilderness First Aid Trained (Youth or Adult)
  5. 5. 5 CREW REGISTRATION REQUIREMENTS • At least one member of the crew must hold a current CPR certification. • • One of the following must be on the crew roster o A BSA Certified Lifeguard (Youth or Adult) o An adult certified in Swimming Water Rescue o Or the entire crew must be certified in Safe Swim Defense & Safety Afloat • All members of the crew must be able to complete the official BSA Swimmer’s test, which is conducted on site….please note that pre-camp swim checks will not be accepted. • A crew outside of the Bay Area Council, must secure a National Tour Permit from your council and submit it to the Bay Area Council within 60 days of your arrival. • All adult participants must be Venturing Youth Protection Certified. • All adult participants must submit upon their arrival at camp to the following requirements as dictated through the state of Texas Health Services Department and the Texas Youth Camp Safety and Health Act & Health and Safety Code. The Act & Code require the following for all adults over the age of 18. o To submit to a Criminal Background Check o To submit to a Sexual Predator Background Check o To attend Face to Face Texas Boy Scouts of America YC06-0014 Youth Protection Training. • Submission of your final Crew Roster is due by April 1, 2014. • No walk in or day of registrations will be accepted.
  6. 6. 6 PRICING FEES, INCENTIVE DISCOUNT, & REFUND POLICY ALL REGISTRATIONS MUST BE COMPLETED BY THE PRIMARY ADULT CREW LEADER AND THROUGH THE ONLINE REGISTRATION SYSTEM. Pricing Fees: • $3,600 per Crew . A $500 non refundable deposit that is applied to the overall fee is required at the time of registration. Full payment of the remaining $3,100 is due by the close of business on June 1, 2014. All balances maybe submitted via credit card or check made out to the Bay Area Council and are conducted off line through the council office directly • Incentive Discount: Online Registration with full crew payment by February 1 will lock your crew in for an incentive discount of $300 discount, and thus a balance due of $2,800. Refund Policy: The initial crew deposit of $500 is non-refundable. Refunds for individuals will only be granted to the original paying customer, whether it be the unit or individual. All unit refunds will be paid to the Committee Chairperson of record for the unit. If a refund applies to an individual in the crew, the amount will be determined by the total crew fee divided by the number of individuals required to fill a crew. In the case of Sea Scout Base ~ Galveston that number is 6. All but 15% of an individual’s fee is refundable, under certain circumstances (sickness, death in family, summer school, military deployment or relocation only) as long as it is requested in writing, with back up documentation, and received at the Scout Service Center, 3020 53rd Street, Galveston, Texas 77551-5917. Refund requests due to light weather issues, homesickness, schedule conflicts, misinterpretation of printed council policies and procedures or reasons other than those noted above will not warrant a refund. In addition, partial refunds will not be granted for partial camp/event stays. If a camp or event is forced to be canceled by the council, because of severe weather, or other circumstances prior to the camp or event occurring, the council will reschedule the camp/event or initiate the refund process. All requests are due to the council office within 15 days prior to the Camp/Event start date specific to your crew’s program session. Anchor Points: • Sign up early and pay in full by February 1!!! This is a great chance to financially save on your overall crew fee and the early planning will result in a much better experience for everyone. • Don’t let the required trainings and documents hold you back! You can still register early and complete the required trainings and documents in the time leading up to camp.
  7. 7. 7 2014 SUMMER PROGRAM SCHEDULE !"#$"%&' ()**+#,' (-%"-'.%-)' /,0'.%-)' 12%+3%43)' 5")6' (3#-*' 7%32)*-#,'8%9-+:%3'102),-9")' 1' ;9,)'' <=' ;93>' ?' @A' 7%32)*-#,'8%9-+:%3'102),-9")' B' ;93>' C' ;93>'' @A' @A' 7%32)*-#,'8%9-+:%3'102),-9")' 5' ;93>' @D' ;93>' @E' @A' 7%32)*-#,'8%9-+:%3'102),-9")' .' ;93>' A@' ;93>' AF' @A' 7%32)*-#,'8%9-+:%3'102),-9")' /' ;93>' AG' 19$9*-' A' @A' 7%32)*-#,'8%9-+:%3'102),-9")' H' 19$9*-' D' 19$9*-' E' F'
  8. 8. 8 REQUIRED HEALTH & MEDICATION FORMS As of January 1, 2010 the Boy Scouts of America require all participants regardless of age or sex to provide upon arrival to the Sea Scout Base ~ Galveston , the new Annual BSA Health & Medical Record Form. Because the Sea Scout Base ~ Galveston program is longer than 72 consecutive hours, the form requires that a physical examination by your personal care physician be completed and that all of the proper signature documentation is also in place. The form is available in the back of this guide and can also be downloaded to your computer as a PDF file from the national Boy Scouts of America website through The new form is very user friendly and the information can be saved, and thus updated as needed and printed out. The new form has 3 Parts: Part A is the General Information Section Part B is the Informed Consent, Hold Harmless and Talent Release Section. Part C is the Physical Examination and Doctor Approval Section Part D is for the medical physician to use as reference Please Note: A copy of an individual participant’s health insurance card is required to accompany the form. Medication: All prescription medications are required to be turned in to the camp medical officer upon your arrival. Exceptions to this national policy are inhalers, epi-pens, and other medicines that must be held on the person at all times. An example of this would be heart medication such as nitroglycerin pills. In those cases, the camper’s physician should note this requirement on his or her medical form. After all medications have been checked, the crew then may secure the medications in the Adult Crew Leader’s lock box (Required Item on the Packing List) Anchor Points: • Before you leave for camp, make sure that all medical forms have been completed and signed. • Make sure your unit number is on every form and alphabetize the forms to help the camp staff and your unit conduct the onsite registration process as quickly as possible. • Make a back up set of copies and keep them in a 3 ring binder with individual plastic sheet covers for each form. In addition keep them alphabetized and with one of your lead adults. • Do not mail your health forms in advance to the camp or council service center. Bring them to camp with you on the day you arrive. • Sea Scout Base - Galveston only retains medical forms for individuals who require medical assistance while participating in the program. All other medical forms will be returned to the campers or the unit leader at the end of each session by request from the unit leader. • Any medical forms left at Sea Scout Base ~ Galveston after your departure will be destroyed.
  9. 9. 9 PACKING LIST When planning to attend a high adventure program on the water, it is incredibly easy to over or under pack both individually or as a crew. Below are both an individual and a crew packing list. Individual Equipment: o Completed Annual BSA Health & Medical Record Forms o Medical Insurance Card Copy o Swimming Trunks Males o One Piece Swim Suite Females o High Level SPF Sunscreen & Chapstick o Sunglasses with Strap (Polarized Advised) o Bug Repellent o White sole non marking boat shoes o Water Shoes o Backpack/Day Pack o Official BSA Troop, Crew or Ship Uniform to be used for Flag Ceremonies o Underwear & Socks o Sweat Shirt or 1 long sleeve non cotton shirt (Columbia Style Fishing Shirts work best) o 2-3 T-Shirts (Also suggest a Hawaiian Shirt for the Luau) o 1 to 2 pairs of Shorts o 3-4 Pairs of Socks o 5 Pair of Underwear o Light Rain Gear o Wide-Brimmed Hat o Toothbrush/Toothpaste o Shampoo/Body Wash o 2 Towels (1 Beach & 1 Regular) o Sleeping Bag or Blanket o Pillow & Fitted Single Sheet Please Note: Some personal or crew gear maybe required to be left behind should the Captain/Owner or Sea Scout Base ~ Galveston Staff deem it necessary because of storage space or potential safety issues/concerns.
  10. 10. 10 o Flashlight o Troop, Crew or Ship Handbook/Pen/Paper o Spending Money o Dry Bag for storage of Electronic Items o 16 Oz Water Bottle with a clip (Nalgenes work best) o 1 High Pitch Whistle o 5-10 Carabineers multiple sizes for clipping Optional Items: o Camera/Cell Phone o Sailing Gloves o Fishing Equipment o Texas Saltwater Fishing License (17 Years of age or older) o Folding Camp Chair o Seasickness Pills o GPS o Laptop/iPad (Adults Only) Do Not Bring: o Fireworks o Bikes, Skateboards, Surfboards o Expensive Personal Jewelry Crew Equipment: o File System for all participant records & paperwork o Small Lockable Storage Unit for Medicines & Unit Money o Troop/Crew/Ship Flag o A unique way to identify your crew members (Wristband, T-Shirt, Neckerchief, Hat) o Unit First Aid Kit o Games for down time o Unit $$$ (Unit Check Book, Credit Card or Cash for last minute items) o Lockable footlocker sized storage for items that need to be left behind when departing. o 1 Council Strip Patch & Set of Unit Numbers.
  11. 11. 11 WHEN YOU ARRIVE Plan to arrive at the base on time by 1PM on the first day of your scheduled program. Early day before arrivals will not be permitted,. And lunch meal arrangements are not available for the day of arrival prior to 1PM. You may however bring your own sack lunch and utilize a quiet area of the property while you wait to register at 1PM. Upon arrival the Adult Crew Leader should be prepared to turn over the following items. • Individual Medical Forms with completed physicals and copies of each individual’s health insurance card. • Photo copies of the following o Wilderness First Aid Training Record (at least 1 Adult or Youth Crew Member) o CPR Record (1 Adult or Youth Crew Member) o One of the following: ! BSA Lifeguard Certificate (1 Adult or Youth Crew Member) ! Or Swimming Water Rescue Certification (1 Adult Crew Member) ! Safe Swim Defense & Safety Afloat Training Record s for the entire crew. o A Troop, Crew, Team or Ship Roster from your local council office verifying individuals are registered members of the Boy Scouts of America. o Venturing Youth Protection Verification • Adults should also at that time be prepared to submit information required by the state of Texas Health Services Department and the Texas Youth Camp Safety and Health Act & Health and Safety Code. The Act & Code require the following for all adults over the age of 18 to go through a criminal background check, sexual predator check and complete face to face youth protection training. All that is required to submit is general information of an address, name, age and county you live in along with an official form of identification such as a driver’s license or passport. Anchor Points: • BE ON TIME...the program schedule is significantly tight on day 1 and is essentially your on site day of orientation and planning for the program week ahead. • Alphabetize documents!!! • Plan ahead for the swim test, pack your trunks on top of your gear along with your beach towel. The swim test will be one of the very first things you do as a crew.
  12. 12. 12 Swimming Ability Requirements & Test: Every participant (Adult & Youth) is required to complete the Boy Scouts of America’s Swimming test as outlined in the Guide to Safe Scouting. Please note that, advanced unit swim checks will not be accepted, but are encouraged for practice and training purposes. In order to qualify as a swimmer, the participant must complete the following on site at the Sea Scout Base ~ Galveston. • Jump feet first into water over the head in depth and level off • Begin swimming a forward power stroke of 75 yards in a strong manner using one or more of the following strokes: sidestroke, breaststroke, or crawl. • Then the swimmer must turn onto their backs and complete 25 yards using an easy, resting elementary backstroke. • The 100 yards must be swum continuously with no breaks in the middle or holding onto the side of a pool, dock or rope line. • After completing the swimming portion of the test, the swimmer must demonstrate an ability to rest by floating on their back for 10 seconds. Sleeping Quarters: Your stay will be in a dormitory setting. With in that room, which will be exclusive to your individual crew, will be 4 bunk beds, 2 in each room, separated by 1 restroom/shower that is exclusive as well to your crew. The bathroom will work very similar to the way most new restrooms work at BSA camps. Meaning, the doors lock from each side so that privacy is in place for whatever individual is in the restroom at that specific time, be it youth or adult. Also with the 2 room separate set up per dorm, adults will be able to stay on one side, while youth stay on the other side with the bathroom doors being able to close for privacy between the two and accommodate youth protection. Finally, for crews with unique situations…meaning a mix of Adults, Youth with Males and Females. The base will accommodate these situations on an individual bases….and will most likely have to take those individuals to a different room from the rest of your crew to house with other individuals from different crews to meet the youth protection requirements. An example would be…say a crew brings 3 boys, 1 girl and 2 adult males one of which being the parent of the girl. In a scenario like this, all the males will go into the reserved room for the crew and the youth girl would be placed with other youth girls in the same scenario in a separate dorm room nearby.
  13. 13. 13 Parking, Trailers & Carpooling: Vehicle space is very limited at the Sea Scout Base ~ Galveston. As such it is requested that your crew carpool to the program. If your unit will be utilizing a trailer then please notify the Camp Director in advance of your arrival so accommodations for parking can be made. And also remember to lock not only the trailer, but to lock the hitch system as well before you head out on your adventure. The Sea Scout Base ~ Galveston will not be responsible for any unlocked vehicles or trailers, or vehicles that may be towed by the city should they be parked in an unauthorized area of the base property. Float Planning: On of the most important things you will do on your arrival night is prepare your crew’s float plan. The float plan is designed to serve as a roadmap agenda that will be kept with the Sea Scout Base ~ Galveston so that at any point in your adventure we know where you will be heading to with an estimated time of arrival. Naturally, should you not arrive at your destination on time, the proper authorities will be notified and emergency procedures implemented. Other items covered will be emergency procedures, medial issues, meal planning and weather. Opening Night Leader’s Discussion: After dinner on the first night, your unit will send at least one adult leader and one youth to attend the Leader’s roundtable discussion. Here you will meet with the Camp Director to discuss the camp’s program, policies and procedures. In addition this serves as a great time to ask any questions and share any ideas from other crews attending.
  14. 14. 14 TRADITIONS Crew Tribute: Naturally after a great week of summer program, a timeless tradition is for a unit to create some kind of a tribute or memento to leave behind. The Sea Scout Base ~ Galveston believes strongly in this tradition, but in doing so will allow only the following method and form. • A Counsel Strip Patch(CSP) along with up to 4 individual numbers representing the Troop, Crew or Ship’s unit number. • The unit numbers should be official Boy Scouts of America patches and should be sewn to the CSP directly at the bottom so that only the CSP and the numbers are shown. • Please do not use any type of cloth, wood, plastic or metal material to affix the patches to. • Also do not include anything more than the patches alone. I.E. individual names or signatures. • The Crew Tributes will be forever housed at the Sea Scout Base ~ Galveston. Religious Service & Duty to God: During your time on the water, each crew is encouraged to hold a religious service on their own or to join the overall service on your final night as a time to give thanks and reflect about their journey. In your welcome packet will be a brief service bulletin that can be utilized along your journey. In addition the base offer’s a special “Duty to God” program and patch that maybe earned! Closing Fiesta/Luau Program: Tropical Meets Texas! At the end of each program, a closing Fiesta Luau program will occur with music, songs, skits and the presentation of the Sea Scout Base ~ Galveston Patch. You’re unit should plan to attend and have fun with it. Hawaiian shirts and sombreros are highly encouraged, and your crew will be expected to present at least 1 and up to 2 skits, songs or poems about your past week’s adventure. The skit, song or poem should be appropriate and original. At this time you may present your Crew Tribute to the Sea Scout Base ~ Galveston.
  15. 15. 15 NEED TO KNOWS Spending Money: We recommend that participants bring spending money for the Ship’s Store. We also suggest that leaders set up a "Crew Bank" to insure that individual participant funds are neither lost nor stolen. To set up a “Crew Bank” place money in individually labeled zip-lock bags kept by the leaders in a secure place or lockable box. Please remember that the Sea Scout Base ~ Galveston has no provisions to store money or valuables for any individuals or the crew. Service & Clean Up: Throughout your time at the Sea Scout Base ~ Galveston program, the expectation will exist that the crew should participate in any cleaning, care and repacking of Sea Scout Base ~ Galveston equipment and gear for the next crew coming in to utilize. In addition, a duty roster will be in place to cover needs for opening and closing ceremonies and meals. Lost & Found: A lost and found box will be kept at the Sea Scout Base ~ Galveston until August 31. All items not claimed by then will be either thrown away or donated. First Aid: Depending on the program you are currently underway with, a crew will be with a Captain or Guide that is Wilderness First Aid trained. In addition each crew is required to have at least one participant trained in Wilderness First Aid. This is essential, because the Sea Scout Base ~ Galveston is not an “On Site” operation, but actually a mobile operation. For any significant emergencies the proper service responders must be notified immediately and all on the water first aid should be documented in the First Aid Logs and submitted to the camp administration upon your return to the Sea Scout Base ~ Galveston. Homesickness: A 1988 edition of the American Camping Association magazine reported that: homesickness is a very real and natural emotion that can occur when anyone leaves familiar surroundings. If you have a particularly difficult case of homesickness, the camp staff is a great resource to turn to. Don’t be afraid to ask for help with any homesickness .
  16. 16. 16 Seasickness: Seasickness is a reality that can occur quickly when participating in the Sea Scout Base ~ Galveston programs and without a doubt, ruin your experience. The only real cure or prevention is to make your way to or stay on land. There are a variety of techniques and solutions that are available through some simple online reading. But in general, use of the wristbands, over the counter medications while staying hydrated, eating properly and being in good physical condition before you set to sea are the best preventive solutions to the new sailors of the world. Please indicate on the Health & Medical form permission for the Sea Scout Base ~ Galveston to administer Sea Sickness Pills and water. Hydration : It is crucial to stay hydrated while participating in the program. Please make sure to pack at least a 16 oz water bottle that has a clip feature to it. Clipping the bottle to yourself or the boat will be crucial so that a significant drink of water is never to far away. Hydration backpacks work well too! Sunburn: The Texas sun and heat is unforgiving. So be prepared to use 50 + SPF sun block daily while participating in the program. Pack aloe is also advised. Physical Condition: Being in proper physical condition is crucial to enjoying the Sea Scout Base ~ Galveston Program. The participants should before attending develop a exercise regiment to prepare for the week’s high adventure activities, which can be very strenuous. All participants should also meet the height and weight requirements as stipulated in section D of the BSA Health & Medical Record.
  17. 17. 17 Travel To and From: The base will not provide travel to and from the facility. If flying, Hobby Airport Southeast of Houston is the closest option. But, George Bush International may provide more options on cheaper flights depending on where you are originally departing from. In addition, because Sea Scout Base ~ Galveston sits essentially in the city limits of Galveston…if renting a vehicle, you may want to consider adding to your trip on the front end or back end of your trip to explore. Youth Protection: All Adults are required to complete the Venturing Youth Protection Training. Reporting Child Abuse; Sea Scout Base ~ Galveston staff members have received training to deal with potential victims of any kind of child abuse. If you suspect that a youth is a victim, under the laws of Texas you are required to report it as a primary to the authorities, with secondary notification going to the Camp Director and Scout Executive. If you find yourself unsure of what youth protection is, consult with the Camp Director. BSA Policy on Smoking & Tobacco use: You may smoke in designated area only. But, it is highly advised to please leave the tobacco products at home. There is to be no use of tobacco in sight of youth, in buildings or structures or in tents or aboard any of the vessels. Check with the camp staff upon arrival for designated smoking location. Cigarette butts are to be collected and disposed of properly.
  18. 18. 18 BSA Policy on Alcohol and Illegal Substances: The Boy Scouts of America prohibits the use of alcoholic beverages and controlled substances at encampments or activities on property owned and/or operated by the Boy Scouts of America and at any activity involving participation of youth members, regardless of location. Camp Snyder operates under a zero tolerance policy regarding Alcohol and Controlled Substances and will in every situation have the violators removed from the property and notify the authorities if necessary. The camp also reserves the right to not release any youth member into the custody of a parent or guardian under the influence of alcohol or a controlled substance because of safety concerns and protection. Anchor Points: • All Adults in the program are role models for the youth. While you may not think of yourself as such, in the end you are a role model in their eyes. Your conduct, behavior, and personal habits will set the right example for many years to come. General Rules: • Everyone must have a buddy. • Everyone must wear white soled shoes. The Captains/boat owners are adamant on this issue. The shoes should also be close toed while participating in the program. Exceptions are permitted when swimming or at the closing Luau program. • Please No Running, especially on the docks or boats. • No Pets are allowed on camp property. • Areas Off-Limits to all participants • Private offices, staff quarters, maintenance and storage areas and the Docks when not in program. • Boats when the Captain/Owner is not present. • All participants must notify the camp administration if leaving for an early departure. • When the Scout Sign is "up," please be quiet. • Fireworks are prohibited • No flames or fire in any form is allowed in tents, covered structures or on vessels (this includes smoking).
  19. 19. 19 10 Do’s & 10 Don’ts: 1. DO have a pre-camp shakedown to ensure that all participants (youth and adults) have what they need and do not take what they do not need. 2. DO arrive at camp on time. 3. DO volunteer to help where needed. 4. DO lock up valuables. 5. DO let us know if there is a Birthday we need to celebrate. 6. DO plan for the expectation that weather could hinder your trip experience. 7. DO consider bringing your own fishing equipment. 8. DO plan to have a funny skit or song for the Luau closing program and to dress in Hawaiian Shirts! 9. DO plan to clean up your dorm room when you depart. 10. DO bring all of your required crew gear and documentation. 1. DON’T bring your own crew items, such as tents, and cooking gear 2. DON’T bring liquid fuels. 3. DON’T bring anything to camp that you don’t want to lose. 4. DON’T bring SCUBA gear or your own kayaks 5. DON’T store personal food items on your own, without first receiving permission from your Captain or Guide. 6. DON’T expect to be the lead person in charge of one of the boats, and please remember the boats are privately owned and the Captain/Owner is in charge. 7. DON’T plan to leave your unit mark at camp in an extravagant way, In the traditions section there are specific instructions about what is the acceptable form of leaving behind a personal crew tribute. 8. DON’T plan to develop your own agenda and schedule, the pre scheduled program of the base is the only schedule to be followed. 9. DON’T bring your own Personal Floatation Device (PFD). 10. DON’T plan to have a bad time!!!
  20. 20. 20 MAIL, VISITATION, EMERGENCY PROCEDURES & EVALUATION Mail: Letters and care packages from home to camp are a timeless tradition. However the Sea Scout Base ~ Galveston is unable to accept deliveries for participants. And also the participants spend very little time at the actual base. So for that reason it is encouraged that you have parents and family members, write pre letters or pack pre packages that the unit leadership can bring with them and distribute throughout the week at the appropriate time. Phone Messages: The camp will only deliver phone messages in the case of an emergency and emails will not be accepted as a method of deliverable mail. Visiting Camp: As the participants will be out in a variety of locations on their adventure during the week, drop in visits are discouraged. If you have a unique situation and find that you need to visit the facility. Please notify us in advance. Hurricane Season: Hurricane season begins June 1 and continues through November 30. In the event of extreme weather conditions the Sea Scout Base ~ Galveston will make the final decision regarding whether to continue with the planned program adventure or to seek shelter and begin evacuation plans.
  21. 21. 21 Emergency Procedures: There are a variety of Emergency Procedures at Sea Scout Base ~ Galveston. Upon your initial arrival day, the procedures will be covered with the adult leadership during the Opening Night Leader’s Discussion. Evaluations: At the end of your program you will be provided with a final evaluation and feed back survey. Your thoughts and concerns are important to us and we encourage you to be honest in your evaluation. All comments, both good and not-so-good, are reviewed by the staff and appropriate actions taken as necessary. Check Out for Overnight Programs: On your last day you will need to inspect your gear and leave the facility, boats and equipment in better condition than you found them., “A Scout is Clean”. Damaged Equipment: The base fully realizes that equipment overtime wears and tears. However if equipment utilized by your crew incurs significant damage beyond nature wear and tear…or if there is damage within your quarters. It is the expectation that the individual or crew utilizing the equipment or quarters pay for the damages incurred.
  22. 22. 22 PROGRAM CONCEPT & GENERAL SCHEDULE Galveston Nautical Adventure: The Galveston Nautical Adventure brings together a mix of kayaking and sailing!!! o Day 1: Arrival, Registration, Orientation, Swim Checks, Lifeguard Skills, Quarters Check In and Leadership Planning. o Day 2: Begins a 3 day rotation among all the crews of Kayaking, Small Boat Sailing & Large Boat Sailing. o Day 5: Involves a camp wide crew Regatta Olympics of events and competition, along with a closing program. o Day 6: Departure from Sea Scout Base – Galveston. Side Programs • The side programs are a way for the base to utilize the resources of Galveston, specific when inclement weather occurs and time on the water is unable to occur. Advancement: • While at the base, our goal is to include advancement opportunities for participants. The 2 primary areas will focus around the Kayaking and Small Boat Sailing Merit Badges.
  23. 23. 23 SAMPLE SCHEDULE
  24. 24. 24 AQUATIC & TRAINING REQUIREMENTS Wilderness First Aid: • The National Camping Standards of the Boy Scouts of America require that at least 1 participant from a crew in a high adventure program must hold a current Wilderness First Aid Certification. This certification requires pre certification in basic first aid and CPR and can be traditionally offered through the local American Red Cross chapter or your local scout council. CPR: • At least 1 participant from the crew must hold a current CPR certification. There are a variety of ways to obtain CPR certification and most will be accepted. Should you have any questions on a particular certifying agency, please contact the Council Director of Camping Services for advanced clarification. Venturing Youth Protection Training: • Because both the staff and other crews on base will include a mix of adults and youth members who are female Venture Scouts or Sea Scout Ship Mates, all adults must hold current Venturing Youth Protection Training. This training maybe completed online through the MyScouting section of the national website. Safe Swim Defense & Safety Afloat: • Both of these trainings are required to be held by all members of your crew. The trainings maybe completed online through the MyScouting section of the national website. BSA Lifeguard (Youth or Adult): • The BSA Lifeguard certification is available through your local council and is usually offered at summer camp or in a program outside of camp through your local scout council or another participating agency. Swimming Water Rescue: • This course is designed to increase the Safe Swim Defense online program, by introducing a leader to the hands on aspects of lifeguarding and aquatic safety. The course is traditionally offered through your council’s aquatics committee. Optional: Severe Weather Hazards: • Through the MyScouting section of the national website, there is a great course on severe weather hazards. While not required, it is highly advised as an optional training to consider for your crew.
  25. 25. 25 IMPORTANT PHONE NUMBERS KEY Sea Scout Base ~ Galveston 7511 Broadway Street Galveston, TX 77554 Bay Area Council Service Center 3020 53rd Street Galveston, TX 77551 Important Phone Numbers: o Galveston Police Department 409.765.3702 o Galveston Fire Department 409 .797.3850 o UTMB Emergency Room - Galveston 409.722.1191 o United States Coast Guard - Galveston 409.766.5633 o United States Coast Guard – Freeport 979.233.7551 o Galveston Beach Patrol 409.763.4769 o Council Director of Camping Services 703.674.8460 o Council Scout Executive 409.744.5206 o Bay Area Council Office 409.744.5206 o Sea Scout Base ~ Galveston 409.744.4505
  26. 26. 26 FIND US ON THE WEB