MS-WORD

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MS-WORD

  1. 1. INTRODUCTION TO MS-WORDMicrosoft Office Word is a non-free word processor designed by Microsoft. It was firstreleased in 1983 under the name Multi-Tool Word for Xenix systems.Subsequent versionswere later written for several other platforms including IBM PCs running DOS(1983),the Apple Macintosh (1984), the AT&T Unix PC (1985), Atari ST (1986), SCO UNIX,OS/2,and Microsoft Windows (1989). It is a component of the Microsoft Office software system; itis also sold as a standalone product and included in Microsoft Works Suite. The currentversions are Microsoft Office Word 2010 for Windows and Microsoft Office Word 2011 forMac.Features and flawsWordArtWordArt enables drawing text in a Microsoft Word document such as a title, watermark, orother text, with graphical effects such as skewing, shadowing, rotating, stretching in avariety of shapes and colors and even including three-dimensional effects, starting atversion 2007, and prevalent in Office 2010. Users can apply formatting effects such asshadow, bevel, glow, and reflection to their document text as easily as applying bold orunderline. Users can also spell-check text that uses visual effects, and add text effects toparagraph styles.MacrosA Macro is a rule of pattern that specifies how a certain input sequence(often a sequence ofcharacters) should be mapped to an output sequence according to defined process.Frequently used or repetitive sequences of keystrokes and mouse movements can beautomated. Like other Microsoft Office documents, Word files can includeadvanced macros and even embedded programs. The language was originally WordBasic,but changed to Visual Basic for Applications as of Word 97.
  2. 2. This extensive functionality can also be used to run and propagate viruses in documents.The tendency for people to exchange Word documents via email, USB flash drives,and floppy disks made this an especially attractive vector in 1999. A prominent example wasthe Melissa virus, but countless others have existed in the wild.These macro viruses were the only known cross-platform threats between Windows andMacintosh computers and they were the only infection vectors to affect any Mac OSX system up until the advent of video codec trojans in 2007. Microsoft released patches forWord X and Word 2004 that effectively eliminated the macro problem on the Mac by 2006.Words macro security setting, which regulates when macros may execute, can be adjustedby the user, but in the most recent versions of Word, is set to HIGH by default, generallyreducing the risk from macro-based viruses, which have become uncommon.Layout issuesBefore Word 2010 (Word 14) for Windows, the program was unable tohandle ligatures defined in TrueType fonts those ligature glyphs with Unicode codepointsmay be inserted manually, but are not recognized by Word for what they are, breaking spellchecking, while custom ligatures present in the font are not accessible at all. Since Word2010, the program now has advanced typesettingfeatures which can beenabled:OpenType ligatures,kerning, and hyphenation. Other layout deficiencies of Wordinclude the inability to set crop marks or thin spaces. Various third-party workaroundutilities have been developed. Similarly, combining diacritics are handled poorly: Word 2003has "improved support", but many diacritics are still misplaced, even if a precomposed glyphis present in the font.Additionally, as of Word 2002, Word does automatic font substitution when it finds acharacter in a document that does not exist in the font specified. It is impossible todeactivate this, making it very difficult to spot when a glyph used is missing from the font inuse. If "Mirror margins" or "Different odd and even" are enabled, Word will not allow theuser to freshly begin page numbering an even page after a section break (and vice versa).Instead it inserts a mandatory blank page which cannot be removed.In Word 2004 for Macintosh, support of complex scripts was inferior even to Word 97, andWord 2004 does not support Apple Advanced Typography features like ligatures or glyphvariants.Bullets and numberingWord has extensive list of bullets and numbering features used for tables, lists, pages,chapters, headers, footnotes, and tables of content. Bullets and numbering can be applieddirectly or using a button or by applying a style or through use of a template. Someproblems with numbering have been found in Word 97-2003. An example is Words systemfor restarting numbering.The Bullets and Numbering system has been significantlyoverhauled for Office 2007, which is intended to reduce the severity of these problems.
  3. 3. ະະະCreatingະະະ Users can also create tables in MS Word. Depending on the version, Wordcan perform simple calculations. Formulae are supported as well. creating is an act ofmaking a document as an input and it can be printed out out as a hardcopy.AutoSummarizeAutoSummarize highlights passages or phrases that it considers valuable. The amount oftext to be retained can be specified by the user as a percentage of the current amount oftext.According to Ron Fein of the Word 97 team, AutoSummarize cuts wordy copy to the boneby counting words and ranking sentences. First, AutoSummarize identifies the mostcommon words in the document (barring "a" and "the" and the like) and assigns a "score" toeach word—the more frequently a word is used, the higher the score. Then, it "averages"each sentence by adding the scores of its words and dividing the sum by the number ofwords in the sentence—the higher the average, the higher the rank of the sentence. "Itslike the ratio of wheat to chaff," explains Fein.AutoSummarize was removed from Microsoft Word for Mac 2011, although it was presentin Word for Mac 2008. AutoSummarize was removed from the Office 2010 release version(14) as well.Doing more with wordModifying Page LayoutYou may find that the default page layout settings in Word are not sufficient for thedocument you wish to create, in which case you will want to modify those settings. Inaddition, you may want to change the page formatting depending on the document youare creating.
  4. 4. In this lesson, you will learn how to change the page orientation, paper size, and pagemargins, and insert a breakWorking with PicturesPictures can be added to Word documents and then formatted in various ways. The picturetools in Word 2007 make it easy to incorporate images into your documents and modifythose images in innovative ways.In this lesson, you will learn how to insert a picture from your computer, change thepicture style and shape, add a border, crop and compress pictures, and more.Columns and OrderingTwo useful formatting features in Word arethe columns and ordering commands.Columns are used in many types of documents, butare most commonly used in newspapers, magazines, academic journals, andnewsletters. Ordering is the process of layering two or more shapes so that they appear ina certain way. For example, if you have two shapes that overlap and want one shape toappear on top, you will have to order the shapes.
  5. 5. Working with Headers and FootersYou can make your document look professional and polished by utilizing the header andfooter sections. The header is a section of the document that appears in the top margin,while the footer is a section of the document that appears in thebottom margin. Headersand footers generally contain information such as page number, date, document name, etc.In this lesson, you will learn how to insert built-in and blank headers and footers.creating a tableCreate Table of ContentsIn Word, you can create a TOC based on a portion of the text in a paragraph withoutincluding the whole paragraph. You can mark text by using the Lead-in Emphasis featurewith heading styles to include the text in a TOC.To insert a table of contents, follow these steps:
  6. 6. 1. Start Word, and then open your document.2. Click an empty paragraph where you want to insert the TOC.3. On the Insert menu, point to Reference, and then click Index and Tables.Note In Microsoft Office Word 2007 or in Word 2010, click Table of Contents inthe Table of Contents group on the References tab. Then, click Insert Table ofContents.4. Click the Table of Contents tab, and then click Show Outlining Toolbar.Note In Word 2007 or in Word 2010, skip this step.5. In the Index and Tables dialog box, select the options that you want to apply to yourTOC, and then click OK.Using Smart Art GraphicsSmartArt allows you to visually communicate information rather than simply using text.Illustrations can really make an impact in your document and SmartArt makes usinggraphics especially easy.In this lesson, you will learn how to insert a SmartArt graphic, change the color and effectsof the illustration, and modify it in numerousUsing Indents and Tabs
  7. 7. A great way to draw attention to specific text is to indent it. There are several ways inWord that you can indent text; however, it’s important to use these tools appropriatelyand indent correctly each time. This can save time and make the editing process gosmoothly.In this lesson, you will learn how to use the tab selector and the horizontal ruler to settabs and indents, and how to use the Increase and Decrease Indent commands.Applying Styles and ThemesStyles and themes are powerful tools in Word that can help you create professional lookingdocuments easily. A style is a predefined combination of font style, color, and size of textthat can be applied to selected text. A theme is a set of formatting choices that can beapplied to an entire document and includes theme colors, fonts, and effects.In this lesson you will learn how to apply, modify and create a style, use style sets, apply adocument theme, and create a custom theme.
  8. 8. Mail mergingSelect document type1. In the Mail Merge task pane, click Letters. This will allow you to send letters to agroup of people and personalize the results of the letter that each person receives.2. Click Next: Starting document.Select the starting document1. Click one of the following options:o Use the current document: Use the currently open document as your maindocument.o Start from a template: Select one of the ready-to-use mail merge templates.o Start from existing document: Open an existing document to use as your mailmerge main document.2. In the Mail Merge task pane, click Next: Select recipients.Select recipientsWhen you open or create a data source by using the Mail Merge Wizard, you are tellingWord to use a specific set of variable information for your merge. Use one of the followingmethods to attach the main document to the data source.Write your letterIn this step, you set up your main document.1. Type or add any text and graphics that you want to include in your letter.2. Add the field codes where you want the variable information to appear. In the MailMerge task pane, you have four options:o Address block: Use this option to insert a formatted address.o Greeting line: Use this option to insert a formatted salutation.o Electronic postage: Use this option to insert electronic postage.Note This option requires that you have a postage software program installedon your computer.
  9. 9. o More items: Use this option to insert individual merge fields. When youclick More Items, the Insert Merge Field dialog box appears.Note Make sure that your cursor is where you want to insert the informationfrom your data source before you click More Items.In the Insert Merge Field dialog box, click the merge field that you want to use,and then click Insert.Note You can insert all of your fields and then go back and add any spaces orpunctuation. Alternatively, you can insert one field at a time, close the InsertMerge Fieldsdialog box, add any spaces or punctuation that you want, and thenrepeat this step for each additional merge field that you want to insert. You canalso format (apply bold or italic formatting to) the merge fields, just like regulartext.3. When you finish editing the main document, click Save or Save As on the File menu.Note In Word 2007, click the Microsoft Office Button, and then click Save or Save As.Name the file, and then click Save. To proceed to the next step, click Next: Previewyour letters.Preview your lettersThis step allows you to preview your merged data, one letter at a time. You can also makechanges to your recipient list or personalize individual letters.To proceed to the next step, click Next: Complete the merge.Complete the mergeThis step merges the variable information with the form letter. You can output the mergeresult by using either of the following options:Print: Select this option to send the merged document directly to the printer. You willnot be able to view the document on your screen.When you click Print, the Merge to Printer dialog box appears. In the Merge toPrinter dialog box, you can choose which records to merge. When you click OK,the Print dialog box appears. ClickPrint to print the merge document.Edit individual letters: Select this option to display the merged document on yourscreen.When you click Edit individual letters, the Merge to New Document dialog boxappears. In theMerge to New Document dialog box, you can choose which records tomerge. When you click OK, the documents are merged to a new Word document.To print the file, on the File menu, click Print.
  10. 10. Versions for Microsoft Windows include the following:YearReleasedName Version Comments1989Word forWindows1.01990Word forWindows1.11.1 Code-named Bill the Cat1990Word forWindows1.1a1.1a For Windows 3.11991Word forWindows2.02.0 Code-named Spaceman Spiff1993Word forWindows6.06.0Code-named T3 (renumbered 6 to bring Windows versionnumbering in line with that of DOS version, Macintoshversion and also WordPerfect, the main competing wordprocessor at the time; also a 32-bit version for WindowsNT only)1995 Word 95 7.0 Included in Office 951997 Word 97 8.0 Included in Office 971998 Word 98 8.5Only sold as part of Office 97 Powered By Word 98, whichwas only available in Japan and Korea.1999 Word 2000 9.0 Included in Office 2000
  11. 11. 2001 Word 2002 10.0 Included in Office XP2003OfficeWord 200311.0 Included in Office 20032006OfficeWord 200712.0Included in Office 2007; released to businesses onNovember 30, 2006, released worldwide to consumers onJanuary 30, 20072010 Word 2010 14.0 Included in Office 2010

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