The Organization Shall Establish, Document, Implement, maintain and Continually Improve an OH&S Management system in accordance with the requirements of this OHSAS Standard and Determine how it will fulfill these requirements.
An organization has the freedom and flexibility to define its own boundaries and may choose to implement OHSAS 18001 with respect to the entire organization or to specified operating units or activities of the organization.
4.3.1 - Hazard identification, risk assessment and determination controls
Planning for hazard identified, risk assessment and risk control. Organization have a procedures for Risk assessment and risk control and use the outputs from these procedures in setting OH&S objectives.
Hazard identified, risk assessment and risk control should be suitable for the organization and sufficient and the hierarchy of control should be focused on elimination, substitution, engineering Controls, administrative controls and personal protective equipments.
4.3.2 - Legal and other requirements
The OHSAS-18001 safety management system is intended to make all the company’s employees aware and to have some understanding of their legal responsibilities
Legal and others requirements, organization must keep up to date records of the legal and other OH&S requirements which apply to them and ensure access to details of these requirements. The requirements must also be communicated to employees and other relevant interested parties.
4.3.3 – Health and Safety Objectives and Programme (S).
Objectives are reasonable, obtainable and measurable.
The OH&S objectives are should address to the OH&S issues.
The OH&S issues that is specific to the site and to individual functions and levels within the organization. It will also be useful to consider information or data from internal sources such as safety council together with external sources such as contractors and other interested parties.
This programme should indentify all of the individuals who are responsible for delivering the OH&S objectives. It is necessary also to identify through the management programme the various tasks which need to be implement in order to achieve each objective.
The allocation of appropriate responsibility with the necessary authorization for each task, together with allocated time-scales to each individual task should be documented within the programme.
It should also provided relevant training and consultation to the personnel on the expected changes to working procedures.
4.4.1 – Resources, roles, responsibility, accountability and authority.
The role, responsibilities and authority of all personnel who perform duties under the OH&S Management system should be defined. An organization structure chart may achieve this, together with clear definitions of responsibilities at the interfaces between different functions. There should also be job description and qualified personnel, related to their
4.4.2 – Competence, training and awareness.
This sub clause requires that personnel are competent to perform tasks that may impact on OH&S and, when training is used to provide competence, it takes into account and ability and literacy of the trainees and the risk to which they will be exposed.
It is the responsibility of each organization to ensure that they have the correct competent people in place, it is the organization own decision who they consider competent and they should have documented procedures for ensuring the competence of personnel to carry their designated functions.
4.4.3 – Communication, participation and consultation.
Organization must be have procedures for communication on OH&S issues and documented arrangements for employee involvement and consultation.
The organization should encourage participation in good OH&S practices and support for its OH&S and objectives.
It also requires involvement by contractors and others visitors along with company’s own employees.
4.4.4 – Documentation.
The organization should document and maintain and up to date by date documentation to ensure that its OH&S management system can be adequately understood and efficiently operated.
4.4.5 – Document and data control.
Documentation and data should be available and accessible when required, under routine and non routine conditions, including emergencies. All of the documents and data, which contain information that, is critical to the operation of the OH&S management system should be identified and controlled.
Identify operations and activities where risk requires further control
Plan these to ensure that
Documented procedures are developed.
Operating criteria specify key steps and requirements.
Procedures addressing risks related to contractor goods and services.
Establish design procedures to reduce/eliminate source of risks.
Control related to purchase goods, equipments and services.
4.4.7 – Emergency preparedness and response
An organization should actively assess potential accidents and emergency response needs.
1) Documented emergency plans and procedure.
2) Emergency equipments list.
3) Test report of emergency equipments.
4) Practice mock drills.
The organization should plan to meet such needs, develop procedures to scope of them, test its planned responses and seek to improve the effectiveness of its response. A company’s position should no longer be just reactive but they should be as proactive as possible.
Top management needs to review the Health and Safety management System at predetermined intervals (example: quarterly/Half Yearly)
Excellent way for getting top management feedback and support for key projects.
Establish a set agenda for the reviews:
Objectives and Targets Update
Audit and Regulatory Inspection Results
Action Items From Last Review
Management reviews need to documented:
Meeting minutes with attendees
PDCA METHODOLOGY Sl. No. PDCA Methodology OHSAS-18001 Clauses 01 PLAN:- Establish the objective and processes necessary to deliver results in accordance with organization's OH&S Policy. 4.1 4.2 4.3 02 DO:- Implement the Processes 4.4 03 CHECK:- Monitor and Measure Processes against OH&S Policy, Objectives, Legal and Others Requirements, and Report the results. 4.5 04 ACT:- Take actions and to continually improve OH&S performance. 4.6