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Lec 2 effective presentation skills
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Lec 2 effective presentation skills

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  • 1. Effective Presentation Skills
  • 2. “Great speakers aren’t born, they are trained.” Presenting is a skill… developed through experience and training.
  • 3. Agenda  Introduction  Planning Your Presentation  The Presentation Sequence  Presentation Techniques  Creating Effective Visual Aids  Practice
  • 4. What is its importance???       Helps in getting your ideas across Gives you Confidence Makes you Successful Bestows respect and recognition Makes an edge over competition Great asset for career advancement
  • 5. PANICS!!!!
  • 6. Fear of Speaking (Glossophobia)   Feared More Than Death! THE FACTS:       Shaky hands, blushing cheeks, memory loss, nausea, and knocking knees NORMAL!
  • 7. Other Common Panics  How am I going to face them???  Gosh!!! I forgot what I had to say!  Oops!!! I said something wrong!  What are they thinking about me????  I am tongue tied.  What if someone asks me an unprepared question???  Man!!! I have taken too long!
  • 8. Causes of the Anxiety  Fear of the Unknown OR Loss of Control  Fight or Flight Mode  No Backup Plan  No Enthusiasm For Subject  Focus of Attention
  • 9. Rise above the Fears…  Give yourself the opportunity to succeed  Be well prepared. Plan carefully.  Know your subject matter thoroughly  Time yourself during practice  Gain experience  Experience builds confidence  Concentrate on the message  Believe in yourself!!!!
  • 10. The skills and confidence of public speaking come from two things:   hard work and practice  So how do you go about the hard work and practice?  Let’s deal with the practice first.
  • 11.  It is true that no amount of reading and learning techniques from a book will turn you into a competent, confident speaker.
  • 12. ‘but how can I get practice’  Speak whenever you get the opportunity  Find your own particular strengths and weaknesses  Learn to exploit your strengths and avoid your weaknesses
  • 13. FIGHT THE FRIGHT….  your audience understands your nervousness  be yourself; let the real you come through; relax, practise some deep breathing techniques;  begin in your comfort zone; practise with friends; share your fears with friends  Plan well  concentrate on the message  begin with a slow, well-prepared introduction; have a confident and clear conclusion  most important: be prepared and practice
  • 14. Effective Presentations  Control Anxiety  Audience Centered  Accomplish Objective  Fun for the Audience  Fun for the Presenter  Conducted Within Time Frame
  • 15. Be PrePared! !! SHOW eNTHUSIaSM!!
  • 16. Part 2: Planning Your Presentation
  • 17. Keys to Presentation Excellence Planning: think the whole process through  Objectives  Occasion  Audience
  • 18. Planning Your Presentation 1. Determine Purpose 2. Assess Your Audience  “Success depends on your ability to reach your audience.”  Size  Demographics  Knowledge Level  Motivation
  • 19. Planning contd. 3. Plan Space  Number of Seats  Seating Arrangement  Audio/Visual Equipment  Distracters 4. What Day and Time?  Any Day!  Morning, preferably
  • 20. Planning contd. 5. Organization  Determine Main Points (should be 2 to 5)  Evidence  Transitions  Prepare Outline
  • 21. Organizing Your Presentation Organizing Patterns  Topical  Chronological  Problem/Solution  Cause/Effect
  • 22. Tips to be kept while organizing  Requires an introduction and a conclusion  Should be logical and systematic  ‘Look after the beginning and the end…and the middle will take care itself.’ ‘Men perish because they cannot join the beginning with the end.’
  • 23. Presentation Outline  Keyword Reminders  Conversational Flow  Flexibility  More Responsive to Audience
  • 24. Part 3: The Presentation Sequence
  • 25. #1: Build Rapport  … relation marked by harmony or affinity   Start Before You Begin     Audience members who trust you and feel that you care Mingle; Learn Names Opportunity to reinforce or correct audience assessment Good First Impression People Listen To People They Like
  • 26. #2: Opening Your Presentation   Introduce Yourself – Why Should They Listen Get Attention, Build More Rapport, Introduce Topic       Humor Anecdote Startling Statistic Make Audience Think Invite Participation Get Audience Response
  • 27. #2…Completing the Opening   Clearly Defining Topic If Informative…   If Persuasive…     Clear parameters for content within time What’s the problem Who cares What’s the solution Overview
  • 28. #3: Presenting Main Points  Main Point – Transition - Main Point -Transition - Main Point……  Supporting Evidence  Examples  Feedback & Questions From Audience  Attention to, and Focus on, Audience
  • 29. #4: Concluding Your Presentation Goal  Inform audience that you’re about to close  Summarize main points  Something to remember or call-to-action  Answer questions “Tell Them What You Told Them.”
  • 30. #5: Question Round ASKING QUESTIONS TO THE AUDIENCE  ask "friendly" questions and avoid asking risky questions  don't let respondent wander or attempt to take control of the presentation  if extensive audience discussion is desired, avoid isolated oneon-one dialogues with specific individuals  when challenged, be candid and firm but avoid over responding  maintain control of the session and be firm and assertive without being aggressive or defensive  don't let interruptions disrupt your composure
  • 31. Guideline for Answering Questions  Anticipate Questions: think of the ten most likely questions and plan out your answer  Understand the Question: paraphrase it if necessary; repeat it if needed  Plan the Answer: particularly if you anticipated the question  Do Not Digress
  • 32. Part 4: Effective Presentation Techniques
  • 33. Presentation Style 3 Elements 1. Vocal Techniques  Loudness  Pitch  Rate  Pause  Deviations From the Norm for Emphasis
  • 34. Presentation Style (contd.) 2. Body Language  Eye Contact, Gestures, Posture 3. Use of Space  Can Everyone See You?  Movement
  • 35. Common Problems  Verbal fillers        “Um”, “uh”, “like” Any unrelated word or phrase Swaying, rocking, and pacing Hands in pockets Lip smacking Fidgeting Failure to be audience-centered
  • 36. Five Presentation Tips 1. Smile 2. Breathe 3. Water 4. Notes 5. Finish On Or Under Time
  • 37. Part 5: Creating Effective Visual Aids
  • 38. Visual Aids    Enhance Understanding Add Variety Lasting Impact Used Poorly A Distraction Ineffective Presentation
  • 39. Visual Aids - Examples        PowerPoint Slides Overhead Trans Graphs/Charts Pictures Films/Video Flip Charts Sketches
  • 40. Keys to Presentation Excellence Practice and more practice:     perfecting the delivery well-timed comprehensible convincing
  • 41. Delivery of the Talk Be yourself! And look at the audience!  Concentrate on the preparation and on the four qualities below -conviction/sincerity -enthusiasm -power of speech -simplicity These are the basic ingredients of all effective communication 
  • 42. PRACTICE……And More Practice!!! PRACTICE MAKES A MAN PERFECT!!!