Tech Essentials 5 September 2007

Andy Wolber [email_address] September 5, 2007 www.NPowerMichigan.org Tech Essentials

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To inspire and empower nonprofits to use technology to better serve their communities.

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what you hope to learn today

It’s all about you …

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Technology & Today’s Nonprofit

“ IT accounts, on average, for nearly 7% of a company's operating expenses.” Source: “More Bang for the IT Buck,” McKinsey Quarterly, 2003 Number 2.

68% of nonprofits do not track technology spending. Source: Bayer Center for Nonprofit Management Study, 2006.

42% of nonprofits spend less than 1% of their budget on technology. Source: Bayer Center for Nonprofit Management Study, 2006.

88% of nonprofits spend less than 4% of their budget on technology. Source: Bayer Center for Nonprofit Management Study, 2006.

How Many IT Staff Per 100 Employees? HMO Government For profit Nonprofit Source: U.S. Bureau of Labor Statistics, Mass. Department of Education, 1998.

Time Spent on IT Functions Source: NTEN 2006 Nonprofit IT Staffing Survey Report.

Technology adoption identification correlates with spending Source: NTEN 2006 Nonprofit IT Staffing Survey Report.

www.TechAtlas.org

By Joni Podolsky By Sue Bennett

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Technology Essentials

TECH ESSENTIALS $4,560+

TECH ESSENTIALS: Purchasing Guide www.npowermichigan.org/resources/ 100. 6. Wireless router, firewall and print server $1,500. 10. Smartphone 300. 4. Backup 500. 3. Printer 500. 5. DSL $4,560. 200. 9. Training 100. 8. Fax 10. 7. Domain email and website 50. 2. Software $1,300. 1. Computer

1. Computer: $1,300 www.dell.com ($1,186): Dimension E520, Vista Business, Pentium D820 with Dual Core, 2Gb RAM, 160Gb HD, CD-RW/DVD, 1 yr warranty $200 LCD monitor, $30 surge protector

Computer

Operating System: XP Professional or Vista Business

Processor: Intel Core 2 Duo or AMD Athlon 64 x2

Hard Drive: 160 GB to 320 GB (7200 rpm vs. 5400 rpm)

Memory (RAM): 1 GB minimum

Optical Drive: CD-RW/DVD drive (DVD+/-RW is best)

Monitor: 17” LCD

Warranty: 1 year

Surge Protector

Bluetooth? Wifi?

Computer Processors

The Good

Intel Core 2 Duo

AMD Athlon 64 x2

AMD Turion 64 x2 (moblie)

The Bad

Intel Pentium D

Intel Pentium 4

AMD Athlon 64

The Ugly

Intel Celeron

AMD Sempron

AMD Opteron (mobile)

reviews.cnet.com

“ The average time before a buyer replaces a PC... [is] 41 months for business desktops and almost five years for consumer machines.”

October 28, 2002

Fortune Magazine

Desktops vs. Notebooks $1,000-$1,500 1-year warranty 5-year life $1,200-$2,000 3-year warranty 3-year life

Basic $1k-3k 1-2 days Midrange $3k-10k 2-4 days High-end $10k and up Requirements: Networking cables & cards, switch, security software, backup, uninterruptible power supply w/battery, high-speed internet access, server software and licenses.

Minimize Upgrades 1 2 3 4 5 10-20% of original cost

www.GreenMachineShop.com

2. Software: $50 www.techsoup.org : Office ($20), Internet Security ($15), Accounting ($9)

www.techsoup.org/stock/

Update.Microsoft.com

www.secunia.com/software_inspector/

www.zoho.com

http://sourceforge.net/projects/pdfcreator/

www.microsoft.com/windowsxp/sharedaccess/

Financials Donor Management Programs 1. Consolidate 2. Connect (Not necessarily two-way, real time) or

www.idealware.org

www.salesforcefoundation.org/product

www.techsoup.org/stock

www.Telosa.com

www.DonorPerfect.com

Estimating Costs Source: www.aicpa.org/pubs/jofa/sep2003/johnston.htm , accessed 6/5/2006 1-5 times the initial price tag Up to 36 months $250k - $50 million Enterprise resource planning 2 times the initial price tag Up to 18 months $10k - $250k Small / medium enterprise 1 times the initial price Up to 6 months $5k - $40k Small / medium business 5 times initial price Up to 2 months $100 - $2.5k Entry level Cost of implementation Time to implement Initial price

Maintenance 1 2 3 4 5

2006 Software Development Success Rates Source: http://www.sdtimes.com/article/story-20070301-01.html accessed on 8/9/2007.

3. Printer: $500 www.cdw.com (680844) HP LaserJet P2015dn

Standardize

Networkable (n)

Duplex (d)

ppm

Laser vs. Inkjet

Cost Per Page Laser 3-5 cents Inkjet 10-35 cents Networked copier <2 cents Color laser 7-9 cents Source: http://www.jeffersondavis.k12.ms.us/Departments/InformationTechnology/FAQs/tabid/72/Default.aspx accessed on 8/9/2007.

4. Backup: $300 www.newegg.com ($140 each): Western Digital Passport 160GB

www.mozypro.com

www.CrashPlan.com

www.Carbonite.com

5. DSL or Cable: $500/yr www.att.com : AT&T Yahoo High Speed Internet Pro Package (1.5Mbps down / 384kbps up, dynamic IP, 1 year)

Mobile Broadband: $100 + $720/year www.sprint.com : According to the website, EVDO Rev. A supports “average download speeds of 450 – 800 kbps: and average upload speeds of 300 – 400 kbps.”

6. Router and Firewall: $100 http://www.newegg.com/Product/Product.asp?Item=N82E16833127170 : D-Link DI-724U 802.11g Wireless Router with USB Print Server

Router: share internet connection

Firewall: protect your network

Wireless security: WPA2 preferred (WEP not secure)

www.jiwire.com/hotspot-helper.htm

Anti-virus, anti-spyware and Firewall www.techsoup.org : Internet Security ($15)

www.microsoft.com/defender/

http://mywebpages.comcast.net/SupportCD/OptimizeXP.html

Ask Find the note Try “password” (or ‘Enter’) Try the system default Try phone or address PASSWORD HACKING 101

Use a login password

Use a s creensaver password

Auto logoff

Auto-shut down

7. Domain Email and Website: $10/yr www.mynonprofit.org [email_address]

wiki.dreamhost.com/index.php/Non-profit_Discount

www.GuideStar.org / www.NetworkforGood.org

www.GroundSpring.org/learningcenter

www.epolitics.com/download-online-politics-101/

Website features vary BASIC Organization news, program information, board listing, donor list, 990, contact us/directions, search, FAQs, document publishing ADVANCED Event registration, Multiple database integration (single view of customer), multi-lingual ENHANCED Email lists, donate online, communityor weblog features (discussion, calendaring), compliance with web standards / accessibility Increasing complexity

www.aiso.net

www.SiteKreator.com

Weblogs

Writing ordered by most recent items first

Focus on a defined set of topics

Publish “feeds” (RSS*) so people can “subscribe” to updates

One or more authors

Basic website content management system

* RSS 2.0 = Really simple syndication

www.soscs.blogspot.com/

Common Craft’s “RSS in Plain English” http://www.blip.tv/file/205570/

www.bloglines.com

www.Vox.com

www.Ning.com

www.NetSquared.org

Email

Calendar

Contacts

Tasks

www.Intermedia.net

8. Fax: $100 www.cdw.com (739718) HP Fax 1040

www.RapidFax.com

9. Training: $200 per person per class www.nhmichigan.com

Office.Microsoft.com

www.support.com

$40 per desktop / $100 per server

Help desk

Security (anti-spyware and anti-virus)

System patches and updates

Remote assistance

Software deployment

Budgeting and planning

System monitoring

Additional: IT project management (of either volunteers or IT professionals) at $75 per hour. On-site technician rates vary.

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10. Smartphone: $300 + $1,200/yr

Why?

Email anywhere

Faster scheduling

Task management (“to dos”)

Address book always available

Look up information / search

Directions

www.grandcentral.com

www.gotvmail.com

www.getfriday.com

TECH ESSENTIALS: Purchasing Guide www.npowermichigan.org/resources/ 100. 6. Wireless router, firewall and print server $1,500. 10. Smartphone 300. 4. Online backup 500. 3. Printer 500. 5. DSL $4,560. 200. 9. Training 100. 8. Fax 10. 7. Domain email and website 50. 2. Software $1,300. 1. Computer

TECH ESSENTIALS: Purchasing Guide $400 per person (2 years), $1,200 per person, annually Per person, annually Per office (4 years) Annually Per office (3 years) Annually Per office (3 years) Per ten+ users (4 years) Per person (upgrades vary) Per person (5 years) 6. Wireless router, firewall and print server 10. Smartphone 4. Backup drives 3. Printer 5. DSL 9. Training 8. Fax 7. Domain email and website 2. Software 1. Computer

www.TechnologyGrantNews.com

One more tool…

www.google.com

www.google.com/advanced_search

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