Preservation of Web Resources: Making a Start University of Bath : Case Study Lizzie Richmond and Alison Wildish - Univers...
Web Specialist University Archivist, Records Manager and FOI Co-ordinator   Lizzie Richmond Head of Web Services Alison Wi...
Marieke Guy and Brian Kelly (UKOLN): We’re doing these workshops on  Web Preservation  and wondered if you’d be willing to...
GULP Alison Wildish and Lizzie Richmond (University of Bath):
 
Initial thoughts…
University Archivist, Records Manager and FOI Co-ordinator   Oh no… not this again! Why me? This sounds technical… I’m a p...
Web Specialist Head of Web Services EEEEEEEEEEKKKKKKKK!!! In all honesty it isn’t interesting to me… We struggle to keep t...
<ul><li>Case Study… </li></ul>The Prospectus
Why the prospectus? <ul><li>Practice makes perfect </li></ul><ul><li>Starting small  =  less daunting </li></ul><ul><li>Ev...
1953
1960
1965
1966
1968
1970
1976
1982
1985
1991
1994
1999
2001
2004
2008
Why preserve? What value? <ul><li>Over 50 years of institutional history  </li></ul><ul><li>Rise of the logo </li></ul><ul...
With more and more  moving to the web  what will we have in 50 years?
Implications for online… Past Print  Web Web Print Present / Future The  record The  publication
We are doing  some  things… <ul><li>Version controlled information: </li></ul><ul><li>Developing an online prospectus </li...
Core course content Latest publications (feed) NSS data (feed)  ? Student reviews (feed)  ? Department news (feed)  ? A ty...
What could that tell us? <ul><li>How additional data sources affected our recruitment? </li></ul><ul><li>Picture of the cu...
Interesting… but do we  need  this?
Yes! <ul><li>Publication  and  record </li></ul><ul><li>Good information management  =  good management </li></ul><ul><li>...
<ul><li>File formats may change </li></ul><ul><li>Equipment may change – do we keep a paper copy of web pages too? </li></...
Web Specialist University Archivist, Records Manager and FOI Co-ordinator   Lizzie Richmond Head of Web Services Alison Wi...
<ul><li>What do we need to preserve? </li></ul><ul><li>How can we preserve this? </li></ul><ul><li>Set realistic expectati...
Thank you Any questions?
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Preservation of Web Resources: University of Bath Case Study

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Presentation delivered by Alison Wildish and Lizzie Richmond (University of Bath) at the PoWr workshop in London (27th June 2008).

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Preservation of Web Resources: University of Bath Case Study

  1. 1. Preservation of Web Resources: Making a Start University of Bath : Case Study Lizzie Richmond and Alison Wildish - University of Bath
  2. 2. Web Specialist University Archivist, Records Manager and FOI Co-ordinator Lizzie Richmond Head of Web Services Alison Wildish <ul><li>Archivist </li></ul><ul><li>Background in collection cataloguing and archival administration and conservation </li></ul><ul><li>Paper environment </li></ul><ul><li>Responsible to the archives – keep them safe and accessible for the future </li></ul><ul><li>Web specialist </li></ul><ul><li>Background in information technology, web design and development, communication and marketing </li></ul><ul><li>Digital environment </li></ul><ul><li>Responsible to the user – keep things up to date and useful </li></ul>
  3. 3. Marieke Guy and Brian Kelly (UKOLN): We’re doing these workshops on Web Preservation and wondered if you’d be willing to give us a case study about the approach from the University of Bath… “ “ ”
  4. 4. GULP Alison Wildish and Lizzie Richmond (University of Bath):
  5. 6. Initial thoughts…
  6. 7. University Archivist, Records Manager and FOI Co-ordinator Oh no… not this again! Why me? This sounds technical… I’m a paper person I have enough trouble trying to preserve hard copy records without having to worry about the web I can see the value in theory, but in practice it’s too huge I guess it might be a good idea, but no one much cares what I think I am interested though… Now and the past
  7. 8. Web Specialist Head of Web Services EEEEEEEEEEKKKKKKKK!!! In all honesty it isn’t interesting to me… We struggle to keep the site current – never mind thinking about preserving the old stuff I am future watching… need to know what to bring in not how to keep hold of the past Why is it something I should think about now? I’m not really that interested Now and the future
  8. 9. <ul><li>Case Study… </li></ul>The Prospectus
  9. 10. Why the prospectus? <ul><li>Practice makes perfect </li></ul><ul><li>Starting small = less daunting </li></ul><ul><li>Everyone has one </li></ul><ul><li>There’s strong demand for digital </li></ul><ul><li>Raises wide web preservation issues </li></ul><ul><li>We already have lots in the archives… </li></ul>
  10. 11. 1953
  11. 12. 1960
  12. 13. 1965
  13. 14. 1966
  14. 15. 1968
  15. 16. 1970
  16. 17. 1976
  17. 18. 1982
  18. 19. 1985
  19. 20. 1991
  20. 21. 1994
  21. 22. 1999
  22. 23. 2001
  23. 24. 2004
  24. 25. 2008
  25. 26. Why preserve? What value? <ul><li>Over 50 years of institutional history </li></ul><ul><li>Rise of the logo </li></ul><ul><li>Dominance of design </li></ul><ul><li>From stuffiness to street cred </li></ul><ul><li>Competitive market </li></ul><ul><li>Contextually valuable </li></ul><ul><li>And this is just a ‘snapshot’… </li></ul>
  26. 27. With more and more moving to the web what will we have in 50 years?
  27. 28. Implications for online… Past Print Web Web Print Present / Future The record The publication
  28. 29. We are doing some things… <ul><li>Version controlled information: </li></ul><ul><li>Developing an online prospectus </li></ul><ul><li>CMS </li></ul><ul><li>Wiki </li></ul><ul><li>However: </li></ul><ul><li>Systems could change? </li></ul><ul><li>How much would we migrate? </li></ul> ?
  29. 30. Core course content Latest publications (feed) NSS data (feed) ? Student reviews (feed) ? Department news (feed) ? A typical record - online course
  30. 31. What could that tell us? <ul><li>How additional data sources affected our recruitment? </li></ul><ul><li>Picture of the current climate (our research, what we were doing, how students rated the course) </li></ul><ul><li>What was important to the University? </li></ul>
  31. 32. Interesting… but do we need this?
  32. 33. Yes! <ul><li>Publication and record </li></ul><ul><li>Good information management = good management </li></ul><ul><li>Our past helps inform our future </li></ul><ul><li>WWW.witness </li></ul><ul><li>Integral to corporate continuity </li></ul><ul><li>Preservation to track progress </li></ul><ul><li>Institutional heritage </li></ul>
  33. 34. <ul><li>File formats may change </li></ul><ul><li>Equipment may change – do we keep a paper copy of web pages too? </li></ul><ul><li>Resource implications – file storage </li></ul><ul><li>Who’s responsibility? </li></ul>Considerations…
  34. 35. Web Specialist University Archivist, Records Manager and FOI Co-ordinator Lizzie Richmond Head of Web Services Alison Wildish <ul><li>Better informed about differences between printed and web records and their implications </li></ul><ul><li>Recognition that web preservation should be addressed to avoid gap in University history </li></ul><ul><li>This is worth doing </li></ul><ul><li>There’s a lot to think about </li></ul><ul><li>We’ll need to work together to succeed </li></ul><ul><li>We need a strategy because: </li></ul><ul><ul><li>- its important at an institutional level </li></ul></ul><ul><ul><li>- consistency of approach will be crucial </li></ul></ul><ul><ul><li>- the line between publication and record is blurred </li></ul></ul>What have we learned?
  35. 36. <ul><li>What do we need to preserve? </li></ul><ul><li>How can we preserve this? </li></ul><ul><li>Set realistic expectations </li></ul>Steps forward…
  36. 37. Thank you Any questions?
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