Ix application and letter writing 3_beta

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Ix application and letter writing 3_beta

  1. 1. PES/ENG/IX/051 • This is BETA Version file. • Pl check it thoroughly and correct wherever necessary. • Word count -1850 A PUNJAB EDUSAT SOCIETY PRODUCTION SUBJECT :ENGLISH CLASS :IX CHAPTER :APPLICATION AND LETTER WRITING MODULE : TYPES OF FORMAL LETTERS ANCHOR 1 Welcome back children! We are now into our third module on application and letter writing. In our previous letters, we went through VO with Text on Screen ( Show the points one by one, along with the VO.) • Rules for writing formal letters. • Structure of formal letters. • Importance of different steps. • Letters to newspapers and magazines. Again, in this session we will go through some more varieties of formal letters with their structures and utility. MM:1. Two boys, Avinash and Mrinal are shown, talking to each other.( dialogues to be shown in bubbles.) Avinash: We have the basic structure of a formal letter with us. I am quite comfortable with writing any type of formal letter now. I don’t think this module is interesting enough! Mrinal: Lets not get over confident, friend. I was reading an article the other day about the various types of formal letters.Let me show you the cover of that magazine, which showed the exact meaning of ‘intent and mood of a formal letter.’ I think this module is going to be interesting and very informative indeed. Avinash: Really? Quite interesting! So you are talking about writing a letter to a class teacher or principal of a school. May be a police inspector, etc. I see no difference in dealing with such letters. 1
  2. 2. PES/ENG/IX/051 Mrinal: No Avinash.See this informative picture on the cover, and you will understand what we will learn today. (NOW SHOW THE IMAGE WITH THE TEXT AS SHOWN IN BUBBLES, AND ANCHOR READING THe TEXT FROM BACKGROUND) IMAGE I DIFFERENT MOODS AND INTENTS OF LETTER TO A POLICE INSPECTOR, FORMAL LETTERS COMPLAINING OF THEFT. A SOCIAL ACTIVIST, LETTER TO THE WRITING IN A EDITOR, MAGAZINE APPRECIATING AGAINTCUTTING OF A DANCE TREES. PERFORMANCE. RESIDENT LETTER OF COMPLAINING TO MCD FOR CONDOLENCE FOR WATER LOGGING THE DEATH OF AN UNCLE’S DEATH. LETTER TO THE PRINCIPAL LETTER OF COMPLAINT ,COMPLAING TO THE CLASS AGAINST A BOY TEACHER WRITING TO THE CITIZEN EXPRESSING HIS NEWSPAPER OPINION ON TAX FOR HER DEDUCTION, IN A LOST DOG NEWSPAPER. A LEAVE APPLI CATION TO THE PRINCIPAL OF HER SCHOOL The types of letters differ in their tone and intent. There are letters of request, of complaints, of opinions and suggestions and so many more. 2
  3. 3. PES/ENG/IX/051 Avinash: Hmmm.. I guess you’re right. Lets begin our lesson immediately! ANCHOR-2. Friends, like Avinash and Mrinal, you must be wondering about the different types of letters. Don’t worry, you have probably seen them everywhere around you. Leave applications written by your parents to the principal of your school, opinion letters which you might have read in newspapers and magazines, your father’s business letters, promotional letters received by you at home from various sales agencies, etc. Lets go through some of them. TEXT ON SCREEN WITH VOICE-OVER  Letters of complaint ANCHOR-3. It might be when someone has done something wrong. Sometimes people write letters to organizations or the newspapers to complain about litter or poor service.This is what it would sound:-- 11,Chandni Chowk Delhi March 25,2009 The Administrative Officer Exhibition Services Exhibitions International Delhi Dear Sir/Madam I attended your exhibition ‘Sound Systems 2009’ at the Fortune Hotel from 13 – 16 March’09. and found it informative and interesting. Unfortunately, my enjoyment of the event was spoiled by a number of organizational problems. Firstly, I had difficulty in registering to attend the event. An on-line registration facility was set-up, but apparently, the software was not fool proof. Even after spending almost half an hour, the computer would not accept my application. I eventually succeeded in registering by faxing you. Secondly, though the venue was an elite hotel’s conference room, yet it was not spacious enough for the expected gathering. Paucity of space made people uncomfortable and many of them could not even manage to sit on a seat through out. 3
  4. 4. PES/ENG/IX/051 The final point I want to make concerns product information. Pamphlets and fliers help the consumers choose and compare different products. By the time I was able to meet the sales people, the pamphlets were already out of stock. I request you to ensure a better organization the next time so as to cause minimum discomfort to the participants. I would also request you to send me relevant pamphlets and contact details of the various stores so that I may decide upon the sound system I need to buy. I look forward to hearing from you. Yours Sincerely (MRINAL CHANDRA) ANCHOR-4. Let us have a look at the main part of a letter written by a resident of Mayapuri complaining about the unhygienic conditions in the area. VO with Text on Screen I want to bring to your notice that the sanitary conditions around the 696 LIG flats and as many adjoining Janta flats in the G-8 area, Mayapuri, are deplorable. The sewer lines are faulty and stinking water is stagnating in almost every open drain. The cleaners turn up once in a fortnight and the garbage is rarely removed. It remains lying in heaps till it finds its way to the open drains. With the onset of the monsoon, things have worsened. The whole area has become a breeding place for mosquitoes and flies, and the residents open the doors and windows of their homes at their own risk. Human excreta from the three houses of JB-32 LIG Block are overflowing from the septic tank to the open drain, as the line to the main sewer is blocked with concrete which got into it when the road was built. Kindly take some action immediately before the situation becomes still worse and there is an outbreak of infectious diseases. ANCHOR-5 What are the points that you should keep in mind while writing such a letter? The points are TEXT WITH VO  Don’t make the complaint too general.  Give details of what is bothering you. In the letter given above, for example, notice how specific the writer is. He gives the precise details 4
  5. 5. PES/ENG/IX/051 of the area he is writing about: “around the 696 LIG Flats and as many adjoining Janata Flats in the G-8 area, Mayapuri…….”, “…. The three houses of JB-32 LIG Block”.  You must include facts that your reader cannot possibly ignore  .Ask for satisfaction firmly but politely.  If you can suggest a solution, do so.  End your letter forcefully.  Make clear what you expect of your reader.  Address your letter of protest to the appropriate person. For instance, if you want to complain about a bill, send your complaint to the Accounts Officer, not the Chairman of the organisation.  If you have made the same complaint before, say so in your letter. TEXT ON SCREEN WITH VOICE-OVER Thank you letters ANCHOR 6 Thank you letters are very important and can be used in lots of ways: thanking organizations for helping, thanking people for helping you, thanking someone for a lovely time. They make a good follow up exercise after receiving presents or going on a visit. Let’s see what a ‘thank You’ letter to an Application for a job with the investment broker would look like.It would read as:- TEXT ON SCREEN WITH VOICE-OVER 11,Chandni Chowk Delhi March 25,2009 Mr. Soumitra Das, Asha Investments, Inc. 25 Gol Street Calcutta. Dear Mr.Soumitra, Thank you for taking the time to discuss the insurance broker position at Asha Investments, Inc. with me. After meeting with you and observing the company's operations, I am further convinced that my background and skills coincide well with your needs. I really appreciate that you took so much time to acquaint me with the company.. I feel I could learn a great deal from you and would certainly enjoy working with you. 5
  6. 6. PES/ENG/IX/051 In addition to my qualifications and experience, I will bring excellent work habits and judgment to this position. With the countless demands on your time, I am sure that you require people who can be trusted to carry out their responsibilities with minimal supervision. I look forward to hearing from you concerning your hiring decision. Again, thank you for your time and consideration. Yours Sincerely, (MRINAL CHANDRA) TEXT ON SCREEN WITH VOICE-OVER Letters of Information ANCHOr-7 Letters of information serves the purpose of getting us educated about the things which matters us in our day-to-day life but we are unaware of it. We use this medium to receive information from the concerned person.These letters are as follows:- TEXT ON SCREEN WITH VOICE-OVER Translation Services Ltd 69 Gol Street, Calcutta , India. Ms Andrea Philips Dreamtime Movies Universal Ltd 54 Oxford Road Skagnes Dear Ms Philips Subject: Translation Services & Fees Thank you for your letter dated 22nd. January inquiring about our translation services. Translation Services Galactic offer a full range of translation services to help you in the development of sales literature and web sites. I have pleasure in enclosing our latest brochures and price list from which you can see that our prices are highly competitive. I look forward to calling you in a few days. Yours Sincerely, 6
  7. 7. PES/ENG/IX/051 Mrinal Chandra Sales Manager. ANCHOR-8 So we have seen three different kinds of letters serving different purposes. Each of them follows the same structure. But their contents are different. They are used for different purposes. We can see it clearly that though they all are formal letters but each of them has a unique style. Since they are used for different purposes, their tone differs. Each one of them has its own importance. Now let us attempt to answer some questions. TEXT ON SCREEN WITH VOICE-OVER QUESTIONS AND ANSWERS:( Show the answer after the students complete their own attempts.)  Write a request letter to the state transport authorities asking them to provide better facilities in a particular area. Ans Sector A/45 Vasant Kunj New Delhi-110 008 21 May 2008 The General Manager Delhi Transport Corporation Delhi-110 054 Dear Sir, I am a resident of Vasant Kunj, an area rather poorly connected to the rest of the city by buses. The people most affected by this lack of bus service are school children and teachers, who find it difficult to reach a convenient bus stop in time to catch the bus to their schools. I request the DTC to improve the bus service from this area. Specifically, if you could start a direct bus service from Vasant Kunj (touching sectors A & D) to Lajpat Nagar, it would benefit at least 150 school children and teachers. I hope you will take immediate action to solve our problem. 7
  8. 8. PES/ENG/IX/051 Yours Sincerely Seema Jha  Write an instructional letter to the editor of a magazine asking him to send the subscribed magazine at a new address. Ans E-57, South Extension Chandigarh-160017 20 August 2008 The Circulation Manager Reader’s Interest Chennai 600 107 Subject: Change of Residence Dear Sir I am a subscriber to Reader’s Interest. My subscription number is: D2/478. I am writing to inform you that I shall be moving to a new house on 2nd October 2008. My new address will be- 642, Civil Lines Chandigarh 160 019 Please send the future issues of the magazine at my new address. I hope we shall continue to receive them as regularly as we used to. Yours sincerely Chitra Subramaniam ANCHOR-9 In our next module we shall continue with some important types of letters. Hope you have clearly understood everything we dealt with today. Until next time, good bye and good luck! I think now you can deal with formal letters quite confidently, isn’t it so? THANK YOU!!! Name of the Subject Expert - ------------------------------- 8
  9. 9. PES/ENG/IX/051 Signature - ---------------------------------------------------- Date - ---------------------------------------------------- 9

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