Guide key club_2009-10_guidebook.sflb

2009- 10GuidebookIncluding Bylaws andBoard Policies

KEY CLU BMission stateMentKey Club is an international student-led organization which provides itsmembers with opportunities to provide service, build character and de-velop leadership.VisionTo develop competent, capable, and caring leaders through the vehicleof service.Core ValuesThe core values of Key Club International are leadership, character build-ing, caring, and inclusiveness.PledgeI pledge, on my honor,to uphold the Objects of Key Club International;to build my home, school and community;to serve my nation and God;and combat all forces which tend to undermine these institutions.MottoCaring – Our Way of Life *

KEY C L U BGU Id E B O O K

seCtion 1K E Y CLUB I n TE r n aTIO n a L B YL aWs

KEY CLUB INTERNATIONAL BYLAWSARTICLE I. NAME AND USE OF NAME AND ARTICLE IV. MEMBERSHIP OF CLUBS IN KEYEMBLEM CLUB INTERNATIONALSection 1. The name of this organization shall be Key Club Section 1. The membership of Key Club International shallInternational. consist of clubs which have been accepted by the Board of Trustees of Key Club International and certified in theSection 2. The Board of Trustees of Key Club International manner prescribed in the Bylaws.shall adopt an official emblem and other insignia. Section 2. Each prospective club meeting all requirementSection 3. The name, emblem, and insignia of Key Club and obligations and agreeing to be bound by the BylawsInternational shall be used for only such purposes as shall of Key Club International then and thereafter in force shallbe authorized by the Board of Trustees. be granted an official Key Club charter.Section 4. The official colors of this organization shall be Section 3. any member club that fails to conform to theblue, gold, and white. The colors shall represent: blue – Bylaws as adopted and amended, may have its charterunwavering character, gold – service, and white – purity. and membership in Key Club International suspended or revoked by action of the Board of Trustees of Key Club International.ARTICLE II. OBJECTSSection 1. The Objects of Key Club International shall be: ARTICLE V. ORGANIZING AND CHARTERING • To develop initiative and leadership. OF CLUBS • To provide experience in living and working together. Section 1. a Key Club may be established in a high school • To serve the school and community. or equivalent educational institution upon the petitioning by a Kiwanis club or district which agrees to provide • To cooperate with the school principal. sponsorship for the proposed club according to the • To prepare for useful citizenship. Policies and Procedures of Kiwanis International. • To accept and promote the following ideals: • To give primacy to the human and spiritual, Section 2. a Key Club may be established only with the rather than to material values in life. approval and support of the high school principal. The principal and sponsoring Kiwanis club shall determine • To encourage the daily living of the Golden the number of charter members of the club according rule in all human relationships. to the size and conditions of the school in which the club • To promote the adoption and the application is to be established. The principal shall select or approve of higher social, business, and professional all charter members of the club and shall approve of the standards. selection of all future members. He/she shall have full • To develop, by precept and example, a authority over all functions of the club. more intelligent, aggressive, and serviceable citizenship. Section 3. Before a Key Club may be formed at least • To provide a practical means to form enduring 15 students of the high school eligible for membership friendships, to render unselfish service, and to and approved by the principal must be willing to join build better communities. the proposed Key Club and accept responsibilities of • To cooperate in creating and maintaining that club membership. The director of Key Club International sound public opinion and high idealism which shall have the authority to waive these requirements if make possible the increase of righteousness, evidence of hardship is presented. justice, patriotism, and goodwill. Section 4. after the members of the proposed Key Club have adopted the standard Form of Club Bylaws, with only such modifications as may be approvedARTICLE III. POWERS by the director of Key Club International, electedSection 1. The powers of Key Club International shall be officers, appointed committees, and completed clubto direct, manage, supervise, and control its business, organization, the sponsoring Kiwanis club shall submit toproperty and funds and to create, supervise, and assist Key Club International the standard new club petitionKey Clubs and associations of Key Clubs in districts and form and any required fees.divisions. Section 5. Upon approval of the petition by the Board ofSection 2. all policies and actions of Key Club Trustees and/or the director of Key Club International,International shall be subject to control and regulation by the director of Key Club International shall issue athe Board of Trustees of Kiwanis International. charter and appropriate materials to the new club and membership cards and other materials to the club members, entitling the club and its members to all the privileges and responsibilities of association with Key Club International. 1

Section 6. In the event a school will not allow the ARTICLE VII. DISCIPLINE OF CLUBS formation or presence of a Key Club, a community-based Section 1. any member club more than 60 days in arrears club may be chartered, in accordance with sponsorship for any indebtedness to Key Club International or for any rules and guidelines set by Kiwanis International Board of annual dues to a district thereof, shall be considered Trustees. not in good standing, and may have its charter and Section 7. a Key Club may be established in a high membership herein suspended or revoked by action school or equivalent educational institution without a of the Board of Trustees, provided that notice of said indebtedness shall have been duly sent by mail by the sponsoring Kiwanis club in accordance with sponsorship Director of Key Club International to the official club rules and guidelines set by the Kiwanis International Board address and the sponsoring Kiwanis club. The Board of of Trustees. Trustees may restore such club to membership in Key Club International upon payment of its indebtedness. ARTICLE VI. CLUB OPERATIONS Section 2. any member club that fails to conform to the Bylaws of Key Club International of that fails otherwise Section 1. The recognized officers of each Key Club to conform to the accepted standards for clubs, may shall be the president, one or more vice-presidents, the have its charter and membership therein suspended or secretary, the treasurer, the editor, and one director from revoked, or may be otherwise disciplined by a two-thirds each class. These officers shall constitute the Board of vote of the entire Board of Trustees at a special hearing; directors of the club and shall have such duties as shall be provided that a copy of the charges with a notice of the prescribed in the club bylaws. All officers shall be active hearing thereon shall have been sent to the last reported members in good standing of the club. president and secretary of the club 30 days before the said hearing. Section 2. The president, vice-president(s), secretary, treasurer, and bulletin editor of the club should be elected Section 3. any member club may resign from the at a meeting in February. These officers-elect shall serve organization, provided that all financial and other as observing members of the Board of directors from obligations of such club to Key Club International shall February to May in order to become more familiar with have been fulfilled, that all annual dues to any district the administration of the club and shall take office in thereof shall have been paid, and that, if incorporated, May, service for one year or until their successors are the corporation shall have been dully dissolved, and upon duly elected. The outgoing president and secretary shall resolution of resignation, adopted and approved by a promptly certify to the director of Key Club International three-fourths vote of the active membership of such club, the names of the newly elected officers. which resolution shall be certified by the club’s secretary to Key Club International. such resignation shall become Section 3. The directors of the club shall be elected from effective when accepted by the Board of Trustees, and and by the classes they represent at the first meeting of by such action the club surrenders all rights to the use of the club following the opening of school in the fall and the name, emblem, or other insignia of this organization. shall serve for one year or until their successors are duly The Board of Trustees may, upon written application of elected. such club, reinstate the club to membership in Key Club International. Section 4. The committees of the club and duties of the committees shall be prescribed in the club bylaws. The Section 4. any club whose membership in Key Club club president shall appoint all committee chairs and International has been terminated in any manner shall assign each club member to one or more standing or forfeit all interest in any funds or other property belonging temporary committees. to Key Club International or its districts and all rights to the use of the name, emblem, or other insignia of this Section 5. Each club shall hold one meeting per week on organization. such a day and at such a place as shall be determined by the Board of directors. It may hold other such Section 5. no club shall sponsor in any manner a meetings as the Board of directors or membership may lottery, raffle, drawing, or game of chance, for the desire. In the event that unusual conditions prevent a purpose of raising funds, or shall employ a lottery, raffle, weekly meeting, a club, upon receiving permission from drawing, or game of chance in connection with any the principal, or his/her designee, may hold one meeting fundraising activity or engage directly or indirectly in per two week period. any activity which may impugn or reflect unfavorably on the good name of Key Club or Kiwanis. Key Clubs Section 6. In fulfilling the objectives of Key Club may participate in lotteries, raffles, drawings, or games International, each club should participate in the Major of chance only with clubs or districts within the Kiwanis Emphasis Program and other service and leadership family or organizations sponsored by the Kiwanis family development programs endorsed by the organization. for the purpose of fundraising in accordance with state, local, federal, and provincial laws. Clubs violating the Section 7. A club shall not use any name except that provisions of this section may have their charter revoked designated in its charter. or be otherwise disciplined as prescribed by the Board of Trustees of Key Club International or the Board of Trustees of Kiwanis.2

ARTICLE VIII. CLUB MEMBERS shall automatically, and to the same extent, change the territorial limits of the corresponding Key Club district(s).Section 1. The recognized officers of each Key Clubshall be the president, one or more vice presidents, the Section 3. Each Kiwanis district shall be responsible for thesecretary, the treasurer, the editor, and one director from proper operation and functioning of its Key Club district.each class. These officers shall constitute the board ofdirectors of the club and shall have such duties as shall be Section 4. In order to form a new district, the proposedprescribed in the club bylaws. All officers shall be active area must include no less than 25 active Key Clubs andmembers in good standing of the club. no less than 375 active Key Club members. In the event a district fails to maintain this club and membership levelSection 2. Each member of an individual Key Club must for three years, the Key Club International Board maybe willing to perform at least 50 hours of combined decertify the district by two-thirds majority vote. In suchservice to his/her home, school, and community annually. case, the International director shall provide written notice to the governor and secretary of the sponsoringSection 3. The membership of an individual Key Club must Kiwanis district and the governor and administrator of thebe selected without discrimination in accordance to Key Club district at least 120 days prior to any meeting atlocal, sate, provincial, and national laws. which the district’s decertification shall be considered.Section 4. any member club within a coed school that Section 5. Each Key Club shall be a member of the Keydoes not have the same membership qualifications and Club district sponsored by the Kiwanis district of which itsprocess of admission for membership for both genders, sponsoring Kiwanis club is a member, so long as such Keyminorities, individuals with religious affiliations, and Club continues to comply with the Bylaws of Key Clubindividuals with divers sexual orientations, may have International and the district.its charter and membership in Key Club Internationalsuspended or revoked by action of the Board of Trustees Section 6. The officers of each district shall be the Districtof Key Club International. Governor, one Lieutenant Governor for each division of the district, the secretary, the Treasurer, (or the secretary-Section 5. Membership in a club shall automatically cease14 days after the last day of the Key Club International Treasurer), the Bulletin Editor (where applicable), and suchConvention following graduation from school or august other non-voting officers as called for in the district bylaws.1st whichever is earlier, when a member fails to meet These officers shall constitute the Board of Trustees of thescholastic, service, or character requirements (as district and shall have such duties as prescribed in theprescribed by the school), or when he/she ceases to district bylaws. Each officer shall be an active member inbe a member of the school in which his/her Key Club is good standing.organized. Section 7. The district officers shall be elected at theSection 6. any person who has performed some annual district convention in the manner prescribed indistinguished public service may be elected an honorary the district bylaws except in such cases where bylaws callmember of a club for a period of one year. Honorary for Lieutenant Governor elections at prescribed divisionalmembers shall pay no dues but shall be entitled to all the caucuses prior to the annual convention. In the case ofprivileges of full club membership except those of voting the Bulletin Editor, the district shall have the prerogativeand holding office. of appointing or electing him/her. They shall begin their official duties immediately following induction and shallSection 7. The selection and discipline of active and serve for one year or until his/her successors are dulyhonorary members in any club shall be by majority vote elected.of the board of directors and with the approval of schoolauthorities. Section 8. The standing committees of the district and the duties of the standing committees shall be prescribed in the district bylaws. The district Governor should appoint chairs and assign members to committees within 30 daysARTICLE IX. DISTRICTS after the district convention. Temporary committees maySection 1. The Board of Trustees of Key Club International be established by the Board of Trustees of the district.shall create, supervise, and assist Key Club districts and The chair and membership of these committees shall beregional associations of clubs. appointed by the district Governor.Section 2. Each Key Club district shall be coextensive Section 9. Each Key Club district shall hold an annualwith one of the districts of Kiwanis International and shall convention in strict accordance with the Bylaws, unless inbe divided into divisions as approved by the sponsoring any year the Board of Trustees of Key Club InternationalKiwanis district. at the request of the sponsoring Kiwanis determines that the holding of such convention would bedistrict and with the approval of the Board of Trustees inadvisable.of Kiwanis International, more than one Key Club districtmay be created within the sponsoring Kiwanis district. Section 10. The annual convention of each district shallEach Key Club district shall be divided into divisions and be held at a time and place mutually agreed upon byhave a Key Club administrator. The Board of Trustees of the Board of Trustees of the district, the sponsoring KiwanisKey Club International shall be notified of any pending district, and the Board of Trustees of Key Club International.requests pertaining to the restructuring of a Key Club The dates and sites of the convention shall be submitteddistrict and to the disposition of the requests. a change to the director of Key Club International not later than ninein the territorial limits of a district of Kiwanis International months prior to the proposed convention dates. 3

Section 11. Before the official opening of each district International Convention in the manner prescribed in the convention the Board of Trustees of the district with Bylaws and shall serve for a period of one year. Kiwanis counsel shall adopt and publicize rules of convention discipline and shall appoint and fully support Section 4. The director of Key Club International shall a sergeant-at-arms committee, including a Kiwanis be appointed by the Executive Director of Kiwanis advisor, to enforce the rules of convention discipline. The International who shall have the power to fix the Director’s district Board of Trustees or a committee thereof and salary and appoint and fix the compensation of such the district Key Club administrator shall determine the other administrative officers as he/she may deem measure of disciplinary action to be taken in each case in necessary. The Kiwanis International Executive Director which convention rules may be violated. shall also have the power to remove from office any person so appointed, including the director of Key Club Section 12. Each member club in good standing in the International. district shall be entitled to two voting delegates and two alternate voting delegates at the district convention. Section 5. The district Governors shall be elected at their These voting delegates shall have the powers and shall respective district conventions in the manner prescribed in be chosen in the manner prescribed in the district bylaws. their district bylaws. District officers shall be voting delegates-at-large to the district convention. Section 6. All officers, except the Director of Key Club International, shall serve without compensation and Section 13. Each Key Club district, through its convention, accept no remunerative employment from Key Club shall adopt the standard Form of district Bylaws with only International. such modifications as shall be approved by its sponsoring Kiwanis district, by the Key Club International director Section 7. All officers shall serve until their successors are and/or the Board of Trustees of Key Club International. duly elected or appointed. Section 14. Within 30 days after the close of each district Section 8. A vacancy occurring in any elective office convention, district Board meeting, or other district-wide between conventions shall be filled in the manner conference, the district secretary shall submit to the prescribed in the Bylaws. director of Key Club International a complete report on the proceedings of the gathering including copies of all resolutions and recommendations adopted and a ARTICLE XII. DUTIES OF OFFICERS synopsis of all other action taken. This report shall have Section 1. The Board of Trustees shall consist of the been approved by the district administrator. President, the Vice-President, and the 11 Trustees; in Section 15. The fiscal year of each district shall be left to addition, the director of Key Club International shall the discretion of the Kiwanis district. serve as an ex-officio member of the Board and shall enjoy all privileges of regular Board membership except the right to vote. ARTICLE X. INTERNATIONAL BOARD Section 2. The Board of Trustees shall define the policies COUNSELOR and shall have full administrative authority in all matters Section 1. The Kiwanis International Board Counselor shall concerning Key Club International. be the official representative of Kiwanis at all meetings Section 3. The Board of Trustees shall interpret the scope of the Board of Trustees of Key Club International and and meaning of the Bylaws, subject to review by the the International Key Club Convention. He/she shall be Board of Trustees of Kiwanis International whose decisions appointed by the President of Kiwanis International and be shall be final and binding. a member of the Kiwanis International Board of Trustees. Section 4. President. As chief executive, the President shall Section 2. Kiwanis International Board Counselor shall exercise general supervision, with Kiwanis International serve as advisor to the meetings of the Key Club approval, over the work and activities of Key Club International and the Board of Trustees. He/she shall also International. He/she shall preside at the International perform such other duties as may be assigned by Kiwanis. Convention and all meetings of the International Board of Trustees, the Executive Committee of the Board of Trustees, and the International Council. He/she shall serve ARTICLE XI. OFFICERS as the official representative of Key Club International and Section 1. The officers of Key Club International shall be shall perform such other duties as usually pertain to the the President, Vice-President, the 11 Trustees, the director office of President or as may be assigned to him/her by of Key Club International, and the district Governors. the Board of Trustees. Section 2. Each officer, except the Director of Key Club Section 5. In the event of the inability of the President International, shall be an active member in good standing to perform his/her duties, the Vice-President shall of a Key Club in an organized district and shall be eligible perform the duties of and have the same authority as for at least one school year of active membership the President. In the event of the inability of both the following his/her election as an International officer. President and the Vice-President to perform the duties of the President, the Board of Trustees shall assign a member Section 3. The President, the Vice-President, and the 11 of the Executive Committee to perform the duties of and Trustees shall be elected by the voting delegates at the have the same authority as the President.4

Section 6. Vice-President. The Vice-President shall, in the time and place of each Board meeting shall be mailedabsence of the President, preside at the International to the members of the Board of Trustees by the director ofConvention and all meetings of the International Board Key Club International not later than ten days prior to theof Trustees, the Executive Committee of the Board of meeting.Trustees, and the International Council. He/she shall serveas chair of at least one standing or temporary committee Section 2. The Board of Trustees may, without meetingof the Board of Trustees. The Vice-President shall also serve together, transact business by voting upon proposedas the official representative of the organization at such resolutions mailed to them by the director of Key Clubfunctions as the President may determine and shall also International. If within 20 days thereafter a majority of theperform other such duties as usually pertain to the office regular membership of the Board of Trustees shall sendor as may be assigned by the Board of Trustees or the to the director of Key Club International its vote in favorPresident. of any such resolution, the resolution shall be deemed carried; otherwise it shall fail. No such affirmative actionSection 7. Trustees. The Trustees shall help define the shall go into effect for ten days after the director, byadministrative policies of Key Club International. Each registered mail, shall have sent to each member of theTrustee shall serve as liaison to at least two Key Club Board of Trustees a report of the tabulated result of thedistricts, providing communication between the elected vote. The ballots received shall be destroyed at theleadership of the district and the Key Club International following meeting of the Board of Trustees.Board of Trustees. Each Trustee shall serve as a memberof at least one standing committee of the Board of Section 3. The Board of Trustees may also meet viaTrustees and shall perform such other duties as may be electronic media for the purpose of transacting business.assigned by the President with the approval of the Board The director of Key Club International may call a meetingof Trustees. to be held via telephone conference providing at least seven days notice of the time, date, and agenda of suchSection 8. director. The director of Key Club International meeting. a waiver of the advance notice may be givenshall be in charge of the headquarters of Key Club upon approval by all the members of the Board. MinutesInternational, under the supervision of the Executive or a transcript of any such meeting shall be recorded.director of Kiwanis International, and shall be responsiblefor the selection and supervision of the staff and workers Section 4. seven regular members of the Board ofof Key Club International, subject to direction and control Trustees shall constitute a quorum for the transaction of allby the Executive Director and Board of Trustees of Kiwanis business, except in case a larger vote is required by theInternational. He/she shall sign all documents issued by Bylaws.Key Club International, shall affix the corporate seal ofthe organization when required, shall keep all accounts,shall receive all monies paid to Key Club International,and shall turn over these funds to the Treasurer within ARTICLE XIV. INTERNATIONAL COUNCIL30 days after receipt thereof, taking the receipt of Section 1. The International Council of Key Clubthe Treasurer, therefore. The records and books of the International shall consist of the members of the Board ofdirector shall at all times be open to the inspection of Trustees and the district Governors.the President, secretary, Treasurer, and Board of Trusteesof Kiwanis International, the Board of Trustees of Key Section 2. Meetings of the International Council shallClub International, as well as any auditors named by normally be held in any year in which no Internationalthe Board of Trustees of Kiwanis International. necessary Convention is held. Meetings of the International Counciladministrative expenses shall be paid from the funds of may also be held on the opening date of the annualKey Club International. convention and at such other times and places as shall be determined by the Board of Trustees. For any suchSection 9. district Governors. The district Governors shall meeting of the Council written notice shall be sent tohave the duty of furthering the objectives of Key Club each member of the International Council at least 14International and promoting the interest of Key Clubs days prior thereto.within their districts. They shall work closely with otherInternational and district officers to strengthen and Section 3. In any year in which no Internationalexpand the Key Club movement. Each District Governor Convention is held, the International Council shall haveshall be the chief executive of his/her district, shall appoint the responsibility of electing the President, Vice-President,all standing committees, and shall preside at the district and Trustees for the coming year.convention and all meetings of the board of trustees ofthe district. He/she shall also attend the International Section 4. The President of Key Club International shallConvention and all meetings of the International Council. preside over meetings of the International Council; in his/ her absence, the Vice-President shall be the presiding officer. In the absence of both the President and the Vice- President, the Council shall select one of the members ofARTICLE XIII. BOARD OF TRUSTEES the Executive Committee to preside.Section 1. The Board of Trustees of Key Club Internationalshall meet at such times and places as shall be Section 5. a majority of the Council shall constitute adetermined by the Board of Trustees, by call of the quorum. In case any district Governor cannot be presentPresident with approval of the Key Club International at a meeting of the Council, he/she may, with thedirector, or by written request of at least half of the Board approval of the Board of Trustees, appoint an electedwith the approval of the director. a written notice of the officer of his/her district to attend in his/her place with like 5

powers. The district Key Club administrators and district elected to serve. In case any club fails to certify the secretaries may be invited by the Key Club International names of its voting delegates and alternate voting Board to observe all Council meetings and participate in delegates or in case there is any question concerning discussions. the seating of delegates, the Committee on Credentials for the conventions hall determine who shall be seated, subject to review by the Board of Trustees. ARTICLE XV. INTERNATIONAL CONVENTIONS Section 3. The Immediate Past district Governors and Section 1. Key Club International shall hold a convention the office members of the International Council, namely once each calendar year at such place and time and the Board of Trustees and the district Governors, shall be in such manner as shall be determined by the Board voting delegates-at-large to all International Conventions. of Trustees of Key Club International, as provided in the Bylaws, unless in any year the Board of Trustees of Kiwanis Section 4. Each accredited voting delegate and voting International shall determine that the holding of such delegate-at-large present at a convention shall be convention would be inadvisable. entitled to vote on each question submitted to that convention. There shall be no voting by proxy. Section 2. The Board of Trustees shall have full supervision over the management of all conventions of Key Club International. ARTICLE XVII. CONVENTION PROCEDURE Section 3. Each International Convention shall be held in a Section 1. The official program of convention as city chosen well in advance for its accessibility, interesting approved by the Board of Trustees and the director of and educational setting, appropriate accommodations, Key Club International shall be the order of the day for all and general suitability. The program of the convention convention sessions. shall include worthwhile assemblies featuring addresses by prominent Kiwanians and Key Club members and other Section 2. reports of committees, communications to outstanding persons, Key Club training conferences, and the convention, resolutions submitted by the Committee general convention business, such as election of officers. on Resolutions, and all motions except those known as “undebatable” may be debated on the floor of the Section 4. Under the direction of the Board of Trustees, convention, unless two-thirds vote of the convention the director of Key Club International shall mail to each decides to dispose of them without debate. no voting member club an official call to the annual convention at delegate or voting delegate-at-large shall speak on least 60 days prior to the opening of the convention. an amendment longer than five minutes at one time, except as provided in the order of the day or by majority Section 5. at each duly called convention or prior thereto, vote. the President shall appoint the chairs, members, and advisors for such convention committees, conference committees, and contest judging committees as he/she may deem appropriate or advisable with the approval of ARTICLE XVIII. NOMINATION AND ELECTION the Board of Trustees. OF OFFICERS Section 1. The official program of the annual convention Section 6. The Board of Trustees shall establish a uniform shall indicate the days and the hours for nomination and registration fee to be paid to Key Club International by all election of officers and shall be subject to change only in persons attending the convention. no voting delegate accordance with the rules of convention procedure. shall be entitled to vote unless his/her registration fee has been paid. Section 2. The Committee on Elections shall have general charge of the election and of the printing, the distributing, Section 7. The quorum of any convention of Key Club and the counting of ballots. International shall consist of not less than 500 delegates and delegates-at-large. Section 3. The President of Key Club International shall, when the program of an annual convention specifies nominations of officers as the order of business, receive ARTICLE XVI. DELEGATES AND DELEGATES- nominations from the floor for the several officers to be AT-LARGE filled at the convention. All nominees for International office shall be from organized districts and must be in Section 1. Each Key Club in good standing with Key Club attendance at the convention. Prior to nomination, each International and its respective district shall be entitled nominated candidate for President, Vice-President, and at any Key Club International Convention to two voting Trustee must have received the endorsement of the delegates, two alternate voting delegates, and as many district in which his/her home club is located. non-voting delegates as may be allowed by the director and Board of Trustees. Section 4. a district shall endorse no more than one candidate for the office of President or Vice-President, Section 2. Voting delegates and alternate voting and two candidates for the office of Trustee. delegates for the International Convention shall be elected by clubs in good standing not later than 60 Section 5. The convention program shall include a days prior to the opening of the convention. Each club caucus of each organized district which shall convene president and secretary shall promptly certify to the to allow all members in attendance from the district to director of Key Club International the names of those consider each candidate for President, Vice-President,6

and Trustee. at the conclusion of the district caucuses, candidates for the offices of President, Vice-ballots will be distributed to all members of that district in President, and Trustees of Key Club Internationalgood standing, who have been present for the duration to be submitted to the convention in theof the caucus. There shall be no voting by absentee following provisions:ballot. Each member may vote for one candidate for 1. Each district shall vote by written ballot thePresident, one candidate for Vice-President, and from percentages obtained at the conclusion of itsseven to 11 candidates for Trustee. Upon conclusion caucus. Percentage points will be totaled fromof the voting, the votes will be tabulated in the same all districts by the secretary and tellers of thelocation. Tabulations will be conducted by the district nominating Conference.Governor and district administrator, and will beoverseen and verified by the assigned International 2. From the nominations made by theBoard Representative or official designate thereof, and/ convention the conference shall selector an official designate as approved by the Key Club two candidates for each of the officesInternational director, who is not an active participant of President, and Vice-President, as itsin any district caucus. Votes will then be converted to recommendations for submission to thea percentage, based on the number of votes given convention for voting. no person shall beto each candidate divided by the number of voting submitted to the conference as a candidatemembers present. for any office without the consent of such person being first obtained.Section 6. The President shall give notice of, and cause 3. The conference shall next proceed to theto be held, a nominating Conference of representatives consideration of candidates for the officeof the various districts to determine and submit to the of Trustee. If the nominating Conference soconvention its recommendations for the several offices desires, these selections of Trustee candidatesfrom among the nominations. The conference to be to be submitted to the House of delegatesconstituted and to proceed as follows: may include either none or both of the a. The Conference shall consist of three Presidential and Vice-Presidential candidates representatives from each of the several districts previously selected by the nominating who have been selected in one of the following Conference, or both of either the Presidential ways: or the Vice-Presidential candidates previously 1. In organized districts: by election at the last selected by the nominating Conference. meeting of the district Board of Trustees Hence, those dually nominated candidates’ immediately prior to the International names shall appear on the ballot twice. The Convention, and Conference shall determine the number of candidates to be selected by it and submitted 2. In unorganized districts: by appointment by to the convention, provided, however, the the International President with the majority number so selected and submitted shall be in approval of clubs of that district. notice accordance with one of the following options: of the names of the representatives of the several districts will be sent to the director of a. In the case that no Presidential or Vice- Key Club International immediately following Presidential candidates become dually their election or appointment. at the time nominated, the number so selected shall of the annual International Convention, any not be less than the number to be elected district which has been unable to select its plus one and not more than the number to representatives may hold a caucus of the be elected plus three; or voting delegates and the delegates-at-large b. In the case that either the Presidential attending the convention from said district or Vice-Presidential candidates become to elect representatives to the nominating dually nominated, the number so selected conference. If, four hours before the and submitted shall not be less than or nominating conference, any district has not more than the number to be elected plus reported its representatives to the director of three, for a total of 14 nominees; or Key Club International, he/she shall so inform c. In the case that all of the Presidential and the International President, who shall have the Vice-Presidential candidates become authority to appoint three representatives from dually nominated, the number so selected each of the unreported districts. and submitted shall not be less than or B. The chair of the conference shall be designated more than the number to be elected plus by the International President with the approval of five, for a total of 16 nominees. the director of Key Club International. 4. If in the event that the candidates whose C. The conference of representatives of the names appeared on the ballot more than districts shall be held at a time and place to be once received at least a majority of votes in designated and announced to the convention by more than one office, the candidate would the director of Key Club International. Two-thirds be elected to the highest office; and thereby of the selected representatives present at the forfeit his/her candidacy for the office of convention shall constitute a quorum. Trustee. d. Upon completion of the organization as above E. Prior to the convening of the next regular session outlined, the conference shall proceed to select of the annual convention succeeding the 7

adjournment of the conference, the presiding ARTICLE XIX. VACANCIES IN OFFICE officer of the conference shall certify to the Section 1. In the event of a vacancy in the office of Vice-President and the director of Key Club President between conventions, the Vice-President shall International the result of the conference as to all become the President for the unexpired tem, except that recommendations for nomination for each office, in any year in which no annual convention is held, the same to be verified by the tellers and secretary of International Council shall elect a qualified member of a the conference, said record to be preserved by club to serve for one year or until his/her successor is duly the Vice-President of Key Club International until elected. the adjournment of the convention. F. When the election of officers of Key Club Section 2. In the event of a vacancy in the office of Vice- International shall become the order of business President between conventions, the Board of Trustees of the annual convention, the report of the may elect a qualified member of a club to fill the office conference shall be presented by the presiding for the unexpired term, except in any year in which no annual convention is held, the International Council shall officer of the conference. elect a qualified member of a club to serve for one year Section 7. When the report of the conference is submitted or until his/her successor is duly elected. to the convention for voting, there shall be no further Section 3. In the event of a vacancy in the office of nominations from the floor of the convention. Trustee between conventions, the Board of Trustees may elect a qualified member of a club to fill such office, who Section 8. Before the opening of the polls the director shall serve only until the next annual convention, except of Key Club International shall provide the Committee that in any year in which no annual convention is held, on Elections with a list of voting delegates and voting the International Council shall elect a qualified members delegates-at-large present at the convention as shown by of a club to serve for one year or until his/her successor is the report of the Committee on Credentials. duly elected. Section 9. The voting shall be by ballot. no person shall be Section 4. In the event of a vacancy in the office allowed to vote unless his/her name appears on the list of of district Governor for any district between district voting delegates or voting delegates-at-large. conventions, the position (of governor) shall be filled by a member of the district Board of Trustees or by a qualified Section 10. a majority of all votes cast shall be necessary member of a club in the district. In any year in which no for the election of the President, the Vice-President and district convention is held the Board of Trustees shall elect the Trustees. In the event that any ballot cast does not a qualified member of a club to serve for one year or until show a majority for any nominee for the foregoing offices, his/her successor is duly elected. the President shall designate a time and a place for further balloting for such office. Prior to the second ballot, Section 5. In the event a member of the Key Club the nominee having the lowest vote on the first ballot shall International Board fails to meet the minimum be dropped; and on each succeeding ballot, the same performance or conduct requirements for office, the procedure shall be followed until some nominee shall Executive Committee shall be empowered to consider have received a majority of all votes cast. such failure and determine appropriate disciplinary or corrective action. The Executive Committee shall not be Section 11. no ballot shall be counted whereon it appears empowered to remove any Board member from office, that the elector has voted for a greater number of but shall be required to recommend any removal to the nominees for said office than there are vacancies to be Key Club International Board. In the case that a member filled. of the Executive Committee is the subject of disciplinary action, the member shall be recused from any discussion Section 12. Cumulative voting shall not be permitted. and vote on the matter. There shall be no voting by proxy. Section 6. In the event the Executive Committee Section 13. The Committee on Elections shall report recommends removal of a member of the Board, promptly to the convention the results of the balloting, written notice shall be provided to the officer. Such and the report shall be signed by a majority of the notice shall cite the reason(s) for removal and provide committee. after the committee has so reported, the appropriate documentation. The Board may consider a chair shall deliver all ballots to the director of Key Club recommendation for removal at any regular meeting or a International to be kept by him/her for a period of 90 days meeting convened and conducted via electronic media. after the close of the convention, when the ballots shall a two-thirds majority vote of the entire Board shall be be destroyed. required to remove an officer. Section 14. The procedure set forth in the preceding Section 7. Nothing shall preclude the right of an officer sections may be changed or modified if a majority voting to respond to or participate in discussion by the Board delegates and delegates-at-large approve such change regarding an allegation of inappropriate performance or and if such change has the approval of the Kiwanis conduct. International Board Counselor. Section 8. In no case shall the President be allowed to preside over a meeting in which his performance or conduct is being considered under the provisions of this article.8

Section 9. In the event a district Governor fails to meet ARTICLE XXII. REVENUEthe minimum performance or conduct requirements Section 1. Each Key Club shall pay Key Club International,for office, the district board of trustees, under provisions or its designated fiscal agent, annual dues of six dollarsof the district bylaws, shall be empowered to consider and fifty cents (US$6.50), being membership dues andsuch failure and determine appropriate disciplinary or subscription to the Key Club International publication, forcorrective action. every member, but not including honorary members. Fifty cents of the dues of each member shall be deposited into the Youth Opportunities Fund to create an endowmentARTICLE XX. COMMITTEES to fund grants to clubs and scholarships. dues shall beSection 1. The Key Club International Board shall be payable during a period of at least 60 days accordingorganized into no less than four standing committees as to a schedule set forth in Key Club International Boardprovided in this article and the Key Club International Policies and defined for each nation taking into accountBoard Policies. academic calendar and financial practices of the nation. There shall be no other fees or assessments of clubs.Section 2. An Executive Committee shall consist of thePresident, who shall preside over the Committee, the Vice- Section 2. Each Key Club that is a member of a Key ClubPresident, two members of the Board of Trustees elected district shall pay Key Club International, or its designated fiscal agent, annual district dues defined within theby the Board of Trustees and one member appointed by district’s bylaws and not exceeding Key Club Internationalthe President. The Kiwanis International Board Counselor dues, for every member, but not including honoraryand the director of Key Club International shall also be members. dues shall be payable during the same periodmembers of the Committee and enjoy all privileges of as set forth for payment of Key Club International duescommittee membership except the right to vote. and as defined in Section 1 of this Article. There shall beSection 3. The standing committees shall consist of as no other district fees or assessments of clubs.many members as the President deems necessary, one of Section 3. The dues to be paid to Key Club Internationalwhom shall be appointed by the President as chair and and to the district during any fiscal year shall be the duesconfirmed by vote of the Board of Trustees. for that year.Section 4. Other special committees shall consist ofmembers of Key Clubs and adult advisors appointed bythe President and confirmed by the Board of Trustees. ARTICLE XXIII. FINANCE AND ACCOUNTING Section 1. The fiscal year of Key Club International shallSection 5. The duties of all standing committees shall be begin on the first day of October and end on the last daydefined in the Key Club International Board Policies. All of september.other committees shall be created or dissolved and havetheir duties defined by the Board of Trustees. Section 2. all disbursements shall be made solely by voucher checks, which shall allow the payee, the items of service rendered or material purchased, and the amountARTICLE XXI. OFFICIAL PUBLICATION of payment.Section 1. The Board of Trustees of Kiwanis International Section 3. Disbursements shall not exceed the grossshall have full control of all questions of policy of the amount of the annual budgets.official publication. Section 4. The Board of Trustees of Kiwanis InternationalSection 2. The director of Key Club International serves as shall have power to authorize such officers andthe Editor of the official publication. employment as in its judgment may seem advisable to execute and countersign the voucher checks aforesaid,Section 3. The subscription price of the official publication and to do and perform such other acts as will carry outof Key Club International shall be fixed by the Board of the purpose and objects of this article.Trustees and shall be payable with the annual dues. Section 5. The Board of Trustees of Kiwanis InternationalSection 4. Each club shall collect from each of its shall designate the depositories of all funds of Key Clubmembers the subscription price of the official publication International.as part of the regular membership dues. such subscriptionshall be duly entered upon the books of the club in a Section 6. The Board of Trustees of Kiwanis Internationalspecial subscription account, and the subscriptions for the shall also provide for the audit of the books of accountsofficial publication shall be forwarded to the Director of of Key Club International by certified public accountantsKey Club International. annually, or at more frequent periods. The director of Key Club International and the Treasurer shall submit theirSection 5. The official publication shall be printed two books and vouchers for audit whenever required by thetimes a year. Board of Trustees of Kiwanis International. 9

ARTICLE XXIV. INSURANCE AND ARTICLE XXVII. AUTHORITY BEYOND BYLAWS INDEMNIFICATION Section 1. The Key Club International Board shall create Section 1. The Board of Trustees, at its discretion, may Board Policies which shall define policies and procedures purchase a comprehensive or limited general liability for organized operation and management of Key Club insurance program and/or limited blanket accident International for member clubs and districts. These policies medical insurance program for the protection of all shall be set by majority vote of the Key Club Board and, clubs and Kiwanis-sponsored organizations in the United where required, be approved by the Kiwanis International states and Canada and the members, volunteers, Board. These policies shall remain in effect from year and employees of such clubs and Kiwanis-sponsored to year until amended or changed by the Key Club organizations. The Board of Trustees, at its discretion, may International Board or Kiwanis International Board. In no provide such insurance programs to other parts of the case shall any policy contradict a provision of the Bylaws Kiwanis world. of Key Club International. Section 2. Clubs covered by such insurance shall be Section 2. The latest edition of “Robert’s Rules of Order” billed for premiums by Kiwanis International, prorata, shall be the parliamentary authority for all matters of based on membership, for the cost of such insurance procedure not specifically defined by the Bylaws or Board and administrative costs. Clubs are hereby expressly Policies of Key Club International. authorized to allocate from revenue of fund-raising projects all premium charges over and above the sum of twenty-five cents (US$0.25) per member per annum, ARTICLE XXVIII. AMENDMENTS TO BYLAWS which twenty-five cents (US$0.25) per member per annum Section 1. The Bylaws of Key Club International may be must be paid from club administrative funds. amended by a two-thirds vote of the voting delegates Section 3. The Board of Trustees may provide, through and voting delegates-at-large present and voting at any insurance or otherwise, indemnification to the past and convention of Key Club International. no such action present Trustees, Officers, employees, or agents of Kiwanis shall become effective until approved by the Board of International to the extent permitted by the laws of the Trustees of Kiwanis International. Proposed amendments State of Indiana applicable to not-for-profit corporations. to the Bylaws may be submitted by Key Clubs, Key Club districts, the Board of Trustees of Key Club International, or the director of Key Club International and shall be received by the director of Key Club International at least ARTICLE XXV. MOTTO 45 days prior to the Call to Order of the annual House of Section 1. The motto of Key Club International shall be delegates. The director shall then provide notice of any “Caring – Our Way of Life.” proposed amendments to all clubs via mail or electronic media not later than 20 days prior to the Call to Order of the annual House of delegates. ARTICLE XXVI. AUXILIARY AND INCORPORATED BODIES Effective 01/08 Section 1. There shall be no auxiliary bodies created or organized within this organization. Section 2. (a) If permitted by state or provincial law a club after receiving its charter may incorporate as a non- profit corporation subject to the approval of the Board of Trustees, but only by the name designated in its charter, such as Key Club of (name) High school, and said club shall agree, as a condition precedent to incorporation, that it will as an incorporated body abide by the Bylaws of Key Club International then in force or thereafter, from time to time, amended. (b) districts may incorporate in the same manner and upon the same condition as in this section provided for clubs.10

seCtion 2KEY CLUB InTErnaTIOnaL BOa rd PO L ICIE s

These policies shall remain in effect from year to year sponsored by Key Club International and otheruntil amended or changed by the Key Club International duties as assigned by the Board of Trustees.Board or Kiwanis International Board. 3. Board Member ReimbursementA. DEFINITIONS a. Postage and Mailing 1. Policy A yearly stipend of US$25 (US$30 for officers a policy is a basic principle by which the from district outside of the United states) shall International Board guides the affairs and be paid for the months of august through organization of Key Club International. June as reimbursement for postage and mailing costs incurred by the officer. The 2. Scope stipend shall be paid only for those months in These policies are binding and final concerning which the obligations set forth in the officer’s the aspects of Key Club International that they service agreement have been fulfilled. cover. requests for additional reimbursement may be approved by the International director based on demonstrated need.B. KEY CLUB INTERNATIONAL b Correspondence Reproduction 1. Mission Statement A monthly stipend of US$5 for Trustees Key Club is an international, student-led and US$15 for the President and Vice- organization providing its members with President shall be paid for the months of opportunities to perform service, build character, august through June as reimbursement and develop leadership. for correspondence reproduction costs 2. Vision Statement incurred by the officer. The stipend shall To develop competent, capable, and caring be paid only for those months in which the leaders through the vehicle of service. obligations set forth in the officer’s service agreement have been fulfilled. requests for 3. Core Values additional reimbursement may be approved Caring, Character Building, Inclusiveness, by the International director based on Leadership. demonstrated need. c. TelephoneC. KEY CLUB INTERNATIONAL BOARD OF reimbursement is for long distance calls TRUSTEES only and not for monthly charges related to telephone rental, hook-up charges, etc. 1. International Officers Holding Only One A monthly stipend of US$10 per assigned Office district (US$30 for district entirely outside a. no Key Club International Board Member the United States) for Trustees (US$30 for may concurrently serve as a voting officer of Trustees from district outside of the United any district as defined in article IX, section 6 States), US$50 for the President, and US$50 of the Bylaws, or as an officer of any club as for the Vice-President shall be paid for defined in article IV, section 2, of the Bylaws. the months of august through June as reimbursement for telephone long distance b. any Key Club International Board member costs incurred by the officer. The stipend shall may run for district office at the district be paid only for those months in which the convention following his/her election as an obligations set forth in the officer’s service International Board member. agreement have been fulfilled. requests for additional reimbursement may be approved 2. Board Committee Structure by the International director based on The International Board shall be divided into demonstrated need. committees as assigned by the President with d. E-mail the approval of the Board. Committees shall be aligned with the strategic plan of the organization A monthly stipend of US$26 for officers shall and work to further Key Club International. The be paid for the months of august through only standing committee shall be the Executive June as reimbursement for e-mail costs Committee which shall be responsible for the incurred by the officer. The Board shall have financial oversight of the organization and review the authority to require certain conditions be the performance of all elected and appointed met for reimbursement (i.e., use of a specific members of the Board of Trustees. It shall consider service provider). requests for additional any and all amendments to the Bylaws and must costs, such as additional telephone approve all proposed amendments to the Board connection fees may be approved by the Policies before submission to the Board of Trustees. International director. The stipend shall be The Committee shall also be responsible for the paid only for those months in which the annual Key Club International Convention, issues obligations set forth in the officer’s service affecting district conventions, and all conferences agreement have been fulfilled. 13

4. Disciplinary Action for Board Member Board of Trustees. There shall be no Misconduct abstentions. In the event of the reported misconduct of a 5. The Chair of the Executive Committee will member of the Key Club International Board of report the final tabulations to the Board. Trustees, or when an International Board member 6. In the event the Board member in is not performing his/her assigned duties, it will question is the International President, be the responsibility of the Executive Committee one of the Executive Committee in consultation with the director of Key Club members shall preside over the Board of International for action. Trustees and the Executive Committee a. any member in Key Club International until the issue is decided. may propose the removal of a Key 7. If an officer is removed from office, the Club International Trustee, the Key Club replacing of said officer shall be handled International Vice-President, or the Key as stated in article XIX of the International Club International President by submitting Bylaws. in writing a thorough explanation, citing example(s) of misconduct or lack of 5. Duties of Board Members Concerning performing assigned duties to the chair Districts of the Executive Committee of the International Board, or to the Key Club International Board liaisons shall be responsible for International director. completing the following duties: a. submission of all monthly reports to b. After careful study, the Executive Committee, appropriate individuals. in consultation with the International director, will determine the validity of the request. b. Creation of at least eight monthly one- page handouts for distribution to the Board c. should the request be found valid, then members of assigned districts in the standard immediately following the study period: monthly Key Club International newsletter. 1. The governor and administrator of the These handouts, as well as any articles assigned districts and the home district requested by the Key Club International as well as the home club sponsor of the President and/or staff, shall include timely officer in question shall be notified. information concerning the following: 2. The chair shall notify the Board member 1. The Major Emphasis Program who has been asked to be removed from 2. The Youth Opportunities Fund office. After a precise description of the circumstances, the Board member may 3. Kiwanis Family wish to see the motion voted upon. 4. district and International Events 3. He/she may wish to resign. If he/she 5. dues Collection resigned, follow the procedures as stated 6. International Committee actions and in the International Bylaws (article XIX – decisions Vacancies in Office). 7. Changes or proposed changes to the d. If the Board member decides not to resign, International Policy Code and Bylaws the Board of Trustees will take appropriate 8. any other pertinent district and action. International information 1. a main motion must be made (which requires a second) by one member of c. Give an official International Liaison report the International Board of Trustees. The at each official district Board of Trustees motion is debatable, amendable, and meeting concerning the current state of can be reconsidered if a negative vote Key Club International and any topics as appears. deemed necessary by the district Governor and/or administrator. This report shall be 2. Once such a motion is made, the chair distributed to the district Board of Trustees will send notice to the International Board even in the absence of the assigned liaison. of Trustees for a five day review period, a copy of the report shall also be submitted during which time no vote may be cast. to the International Vice- President, 3. At the end of the five day review period, International President, and International the Board of Trustees will either vote by director. mail, phone, or at an International Board Meeting, whichever way is more efficient. d. Informing the district Governor and The officer in question will be allowed to administrator of the proposed committee vote. actions and discussion/ information items as listed on the International Board meeting 4. The official vote for action at the end of agendas at least one week prior to all the five day review period will require a International Board meetings. two-third’s majority of the International14

e. Provide his/her assigned district Board of by June 15th on the form as provided by Trustees with a summary of the actions taken the Key Club International President. within two weeks of an International Board 2. If an International Committee Chair meeting. fails to complete the Year End report by June 15th, he/she will receive no f. Fulfill the contract drawn up between the reimbursements until the said reports liaison and assigned district Governor. are received, will be relieved of his/6. Duties of Board Members Concerning her convention assignments and responsibilities, and will receive no Responsibilities to the International Board financial assistance for attending the Key International Board members shall be Club International Convention. responsible for completing the following duties: 8. Annual Report of the Board a. responsibilities pertaining to International The International Board shall at the Board Committees: meeting immediately prior to the International Convention adopt an Official report of the 1. submission of all monthly International International Board for the administrative Board Committee reports to appropriate year, drafted by the President, cataloging the individuals. activities of the International Board, listing the 2. Committee members will be expected to specific activities of the International Board, have a working knowledge concerning and listing the specific recommendations of the his/her committee purpose, goals, and International Board. relationship to the Key Club International strategic Plan. D. KEY CLUB INTERNATIONAL BOARD 3. Maintain monthly communication with MEETINGS the members and chair of each assigned committee and fulfill contract drawn up 1. Required Attendance at Board Meetings between all committee members. Each International board member is required to attend every official function of that board in b. Other responsibilities: its entirety. Exceptions will be considered by the 1. Submit all expense reports on a monthly President in consultation with the International basis. Expenses more than thirty days director. old shall not be paid without proof of 2. Advance Meeting of the Executive extenuating circumstances and the Committee approval of the International director. It is suggested that the Executive Committee 2. Maintain monthly communication with meet prior to full board meeting to discuss the Key Club International President, the the agenda and prepare suggestions to the Key Club International Vice-President, full board on matters which require detailed and International director aside from preparation. newsletters and reports in the form of electronic media, mailed letters, and/or 3. Approval of Key Club International Charter phone calls. Revocation 3. Maintain a current understanding of the The International Board can consider the workings of Key Club International (i.e. disbanding of Key Clubs only at regular meetings. the Key Club International budget, the committees, the Key Club International E. DISTRICTS AND DISTRICT STRUCTURE strategic Plan, Bylaws and Policy Code.) 1. Recognition of a District7. Duties of Board Committee Chairs an officially recognized district of Key Club a. Each Key Club International Committee chair International shall be a district that has been shall submit a monthly report of the actions recognized and approved by both the key Club and Kiwanis International Boards. taken by his/her committee to the Key Club International President, Vice-President, and 2. District-in-formation director. When deemed in the best interest of Key Club International and the Key Clubs involved, and b. Each Key Club International committee chair upon written application by the Kiwanis district shall submit a synopsis which shall be known Board, the Key Club International Board may as the Year End Report of the committee’s create a “district-in-formation,” consisting of at activities for the current year as well as least one half of the active members required committee directives and recommendations to form a new district. The district-in-formation for the following year. shall be coextensive with the boundaries of 1. all Year End reports must be submitted to the Kiwanis district, or under the provisions set the Key Club International Vice-President forth in the Bylaws of Key Club International, the 15

sponsoring Kiwanis district may be divided into F. CLUB STRUCTURE AND ACTIVITIES two or more Key Club districts. 1. Payment of Dues a. a district-in-formation shall be entitled to: Clubs shall provide payment of Key Club 1. attendance at all conferences and International and district dues in a manner meetings of district governors and consistent with article XXII of the Bylaws. Clubs administrators; should report the names and membership 2. All regular mailing to district officers; and information of each member using the prescribed form as provided by Key Club 3. support from Key Club International International. Office and Staff for district organization, new club building, and membership 2. Membership Information development. Consistent with the Procedures of the Kiwanis International Board of Trustees, membership b. A District-in-formation shall not be entitled to: lists may be used only for the use of Key Club 1. assignment of an International Board International and the delivery of membership liaison. information, materials and benefits, and may not, under any circumstances, be sold, rented, or 2. delegates-at-large status for its governor provided in any manner to any third party for any or immediate past governor at the Key other purpose. Club International Convention; 3. Voting privileges at any meeting of the 3. Determination of Club Membership Status International Council; and The membership status of any club which is in arrears under article VII, section 1 of the Key Club 4. Participation in any International International Bylaws is set forth as follows: awards or contests in which districts may compete. a. an active club that does not pay International dues for every regular member 3. District Officers Holding Only One Office within 60 days after October 1st shall be no Key Club district officer may concurrently considered “past due.” serve as an officer of any club as defined in b. any club that remains “past due” for an article III, section 2 of the Bylaws. additional sixty days shall have its charter 4. District Administrative Statistics suspended, and all privileges and benefits of The administrative year used to measure new membership in Key Club International shall club building for any Key Club district or officer be suspended until the dues are paid. awards recognition shall be May 1 through april 30. In order to receive credit for clubs built during c. any club charter that remains suspended this time, the Petition for Charter must bear a at the time of the Key Club International postmark that is dated within said administrative Convention may be made Inactive by action year. The administrative year to be used to of the Board of Trustees at its convention measure dues collection and membership Board meeting, effective september 30th of development for any Key Club district and officer the same year. awards recognition shall be October 1st through d. a club which is on Inactive status may May 1st. be automatically reinstated if it pays its 5. Lt. Governor as the Only Administrative International dues for the current year and a Office Within a Division US$100 reactivation fee. The lieutenant governor shall be the head administrative officer within the division and all e. Upon written request by a Key Club district subsequent uniting groups within the division, Board, the Board of Trustees may revoke whether city-wide or divisional. He/she shall be a charter for non-payment of district dues the only elected officer of the division and there under the guidelines set forth under b) and c) shall be no divisional treasury. above. 6. No Division or Other Area Dues f. Official written notification to the sponsoring a division, a divisional council, or a city-wide Kiwanis Club and the proper school council shall not collect dues from the Individual authority must be provided upon suspension, Key Club members or solicit any mandatory funds revocation, or inactivation of any Key Club from individual clubs which are represented on charter. the council. 4. Reactivation of Suspended Status Clubs 7. One-Day Limit to Divisional Events a suspended status Key Club must pay for its no divisional convention, workshop, or any other entire membership to be returned to active get-together shall exceed a one day limit, except status. in those cases where approval is obtained from the principals of each of the schools involved in 5. Non Payment of District Dues the meeting. Key Clubs that pay their International dues, but16

not their district dues, are not in good standing the room. no candidate will be allowed to with Key Club International. enter the room to caucus until it has been determined that an administrator, or an 6. Hazing alternate, is present along with the Key Club The International Board forbids hazing. International assigned representative. 7. Definition of a Service Hour e. The candidate will be allowed to have one a service-hour constitutes any hour of service additional Key Club member enter the room performed by an individual Key Club member with him/her, however, this individual may with the approval of his/her club’s Board of not participate in the caucus. The candidate Directors. The time expended in planning a must remain behind the podium in the room project will not be counted as a reported service for the duration of his/her time in the room. hour. f. Caucus questions must pertain specificallyG. KEY CLUB INTERNATIONAL CONVENTION to the candidate’s qualifications and his/ her knowledge of Key Club. Candidates 1. Mission Statement for Convention should be quizzed on their knowledge of The mission of the Key Club International the mission, vision, and core values of the Convention is to unify Key Club members by organization as well as the strategic Plan inspiring them to serve. for Key Club. no candidate may request 2. Convention Definitions information from a district which could be used during a caucus. all persons registered for and attending Key Club International Conventions must stay in hotels g. Physical contact, hazing, questions designated by Key Club International during the pertaining to race, sex, religion, or any other official dates of the convention. First day of the questions unbecoming of a Key Clubber are convention is the day that the registration booth prohibited. any form of hazing that occurs opens and the final day is the day the last official in a caucus room must be documented function concludes. and reported to the director of Key Club 3. Caucus Procedures International for further investigation. The The following Caucus procedures will be Kiwanis International Board Counselor shall published and enforced at the International be the ultimate authority for defining and Convention: disciplining individuals found to be guilty of hazing. a. Each candidate for office will be given at least five minutes to visit each caucus in h. Questioning should be conducted in an order to allow candidates to remain on orderly fashion. The caucus leader shall be schedule. Each caucus is responsible for responsible for the method of recognizing the adhering to the assigned schedule. questioner from the floor. b. The schedules will be selected randomly i. all members of a district must be in to assure that prior to the nominating attendance at their assigned caucus. all conference each candidate has had the members of a caucus must be visible at opportunity to visit each. all times to the candidate. no member of a caucus shall be within three feet of a c. The time allotted to the caucus is to be candidate at any time, with the exception used to interview and evaluate candidates. of a district Governor and the assigned as caucuses are an important part of the International Board representative. Key Club International Convention, caucus leaders must maintain order, dignity, and j. at the conclusion of your assigned caucus, a high lever of professionalism. The district be certain that the room is neat, and free of administrator(s) (if he/she is in attendance trash and other materials, so that it is ready at the convention or in his/her absence a for the group that follows. designee) must be in attendance at their assigned caucuses but may not ask questions k. adults are not permitted to question or of candidates. Candidates should be given comment on candidates. the opportunity to present their platforms and to share their ideas for the future of the l. as provided in article VII, section 1, of the organization. Key Club International Bylaws, the Key Club International Board has the power to take d. The district administrator(s) are the official whatever action it deems necessary when chaperones for the caucus and must be the behavior of delegates attending a present at all times in the room. Each district caucus has been determined by the Key administrator shall also certify in writing to Club International Board with the governor, the director of Key Club International two director, and Kiwanis International Board alternate chaperones for the caucus in the Counselor present to be unbefitting to the event that the administrator has to leave Key Club organization. 17

m. no caucus may make a biding obligation on 3. Lodging a candidate that is to be enforced outside the caucus. a. Members staying in a hotel or other lodging facility must sleep in their assigned rooms. n. The assigned International Board representative to a district shall be present b. Female members are not allowed in the at that district’s caucus. In the event that the room of any male members, and male assigned International Board representative members are not allowed in the room of of a district is not able to attend, a suitable any female member. replacement shall be appointed by the c. Male and female members may be present International Director. The Representative’s together in hospitality suites when an adult purpose shall be to ensure compliance with chaperone is present. all elections procedures. d. All members are expected to abide by a curfew beginning at midnight and lasting H. CODE OF CONDUCT until 5:00 a.m. unless otherwise specified by The following rules shall be published and enforced the hotel. no Key Club members shall be for all events sponsored by Key Club International allowed on balconies after curfew. and shall be known as the “Code of Conduct.” e. Items within this section may be modified by 1. General Statement the Key Club International Board with the Key Club members, adult advisors, and invited approval of the International director. guests are expected to demonstrate behavior consistent with the high ideals of Key Club and 4. Dress Code should abide by the provisions of the Code while a. All participants are expected to abide by in attendance at any Key Club International the designated dress code of each session. event. Every member will respect the authority of the sergeant at arms Committee, Key Club b. “Professional” refers to dress shirt, slacks, neck administrators, and designated staff. tie, sport or suit coat and appropriate shoes 2. Responsible Behavior for males, and dress or suite, skirt or slacks, blouse, and appropriate shoes for females. a. All participants are expected to abide by all government laws and regulations. c. “Business Casual” refers to slacks, collared shirt, and appropriate shoes for males, and b. Members must respect the personal slacks, skirt or skort, blouse or collared shirt property of others as well as the property of and appropriate shore for females. any meeting or lodging facility. The placing of signs or messages on the windows of the d. “Casual” refers to shorts or jeans, collared hotel room is prohibited. no material may shirts, sweatshirts, or appropriate tee-shirts be affixed to any hotel walls. Any damage and casual footwear for males, and shorts, caused by a member must be paid for by skirt, skort or jeans, collared shirt, sweatshirt, that member. or appropriate tee-shirt and casual footwear for females. c. Members may not possess or consume any alcoholic beverages. e. at no time will any clothing with inappropriate language, or graphics be d. Members may not possess or use any drugs allowed. any shirts, shorts, or skirts deemed or other controlled substance, with the to be of inappropriate length will not be exception of medication prescribed for the allowed. attendee. f. all participants are required to wear name e. Members may not possess or use tobacco badges for all convention events. products. 5. Enforcement f. Members are expected to abstain from any activity of a sexual nature. a. Violations of this Code will result in notification to the respective district g. Members are expected to not tolerate administrator and event chaperone. hazing or any action that creates unnecessary physical or mental discomfort, b. Violations involving destruction of property, embarrassment, harassment, or ridicule of possession, consumption or use of alcoholic others. beverages or controlled substances will result in dismissal of the attendee from the h. Members may not possess weapons, event. firecrackers, or anything of a dangerous nature or act in any way unbecoming of a c. notification, in writing, will be made by the Key Club member. Key Club International director of his/her18

representative to the school, Kiwanis sponsor c. Other such conferences having approval and parents of any member disciplined of Kiwanis International which permit the under this section. attendance of eligible Key Club members. d. These rules are effective as of the time you In addition, an underclassman who is a arrive at the event until the time you depart. candidate for International office, will be allowed to travel to official Key Club functions in six districts during the twelveI. CONDUCT UNBECOMING OF A KEY CLUB month period prior to the International MEMBER Convention at which he/she is a candidate for International office. One of those 1. Key Club Member Conduct districts being his/her home district. In the “Conduct unbecoming of a member of Key event that the said underclassman is an Club,” is defined as any conduct that: International officer, and he/she represents a. is incompatible with the best interests of the two districts, he/she will be allowed to travel public or of members of the Key Club and/or to official Key Club functions in six districts the Kiwanis family; or during the twelve month period prior to the International convention at which he/she is b. tends to threaten to harm the standing or a candidate for office, two of those districts reputation of Key Club and/or Kiwanis family being his/her assigned districts. In the event in the local or global community. Violation that the said underclassman represents of the policy defining “conduct unbecoming three districts, he/she will be allowed to of a member of Key Club” may result in the travel to official Key Club functions in six disciplinary action against the offending district during the twelve month period prior member. disciplinary action can result in a to the International convention at which private reprimand, a public reprimand, or he/she is candidate for International office, dismissal from the organization. a private three of those districts being his/her assigned reprimand is communicated to the individual districts. violating the “conduct policy” as a warning. a public reprimand requires notification of anyone in violation of this policy may forfeit the district board or district Governor of the his/her right to be an International officer individual violating the “conduct policy.” candidate and his/her name will not be Dismissal means removal from the member’s permitted to be placed in nomination at the office or club. any individual receiving written nominating Conference at the International notice as provided in the applicable Bylaws Convention. Exceptions to this policy will be shall be permitted to hear all evidence considered by the Executive Committee of against him or her and be afforded the the Key Club International Board. opportunity to provide evidence in his or her defense. The appropriate ruling body shall 3. Endorsement of Candidates for International hear the evidence and determine what Office sanction, if any, shall be imposed, and such no candidate shall seek endorsement by a decision shall be final. House of delegates outside of his/her district. The district House of delegates shall be the onlyJ. RULES FOR CANDIDATES body with the authority to endorse a candidate from that district for the Key Club International 1. Candidates for International Office Board in the time between the conclusion any member in good standing who is an of the previous year’s Key Club International underclassman may become a candidate for Convention and the conclusion of the district International office. an officer candidate cannot convention that year. Between the conclusion extend his/her pre-convention campaigning out of the district convention and the conclusion of his/her home district. of the following Key Club International 2. Travel by Candidates for International Office Convention, the district board of trustees shall When visiting other districts or Key Club functions be the only body with the authority to endorse outside his/her home district, an individual is not a candidate from that district for the Key Club permitted to be introduced as a candidate for International Board. International office. If qualified, he/she will be Candidates must be endorsed for the office permitted to travel to the following Key Club of Key Club International President, Key functions: Club International Vice-President, or Key a. One Key Leader event. Club International Trustee during the twelve months immediately preceding the election. b. The Governors/administrators Training Endorsements may only be revoked by the Conference (only current district Governors body having made the endorsement or by the and district administrators may attend this endorsed candidate. Endorsements are not conference). transferable. 19

4. Campaign Participation by Key Club their own to publicize the candidacy of any Members Only individual prior to the Key Club International Only Key Club members may participate in Convention. campaigning for candidates for International or g. any candidate guilty of forgery, fabrication, district office. lying, or anything less than total honesty 5. Campaigning at Key Club International concerning his/her campaign and Convention the amount of money spent will risk disqualification by the Key Club International a. No campaign funds shall be expended by Board. candidates for the purchase of campaign materials for distribution at International h. Every candidate for International office must Convention. Campaign materials include: have submitted a completed statement of posters, flyers, buttons, stickers, ribbons, Candidacy, International Officer’s Service campaign literature, and all other agreement, a biographical sketch, and an campaign materials on behalf of any outline of his/her platform, to the International candidate. Campaign funds are defined director prior to any campaigning at the as any funds, materials, gifts, donations, or International Convention. a prospective in-kind services. candidate wishing to have his/her name and personal information included in the b. In place of candidate generated campaign “Information on Candidates” which will materials, all candidates for International be inserted in the registration packet of Office shall fill out and submit to the voting delegates at the convention must International Office, by the prescribed submit the above forms to the International date, an 8½ x 11 inch photo-ready piece of director by May 15th (received by date literature. said forms shall be compiled into not postmark). The one page flier received an “Information on Candidates” booklet, from each candidate will be posted on the reproduced and distributed to attendees at Key Club Web site as they are received. no the International Convention. This booklet modification of the flier may be made once it shall serve to educate the delegates has been received and posted. and attendees on the candidates for International Office. The booklet shall be i. at no time shall the International Board posted online at www.keyclub.org prior to endorse or in any way publicly support the convention. a candidate for district or International office. c. Candidates having access to confidential information which will be unveiled at the 6. Participation in Convention Contests International Convention shall not use no candidate may participate in the Key Club this information to their advantage in the International Talent or Oratory contest during campaign. the International convention in the year he/she is a candidate, except in years when the House d. no campaign materials may be displayed in of delegates is held prior to the presentation of any hospitality suite. finalists. e. no meal function may be held to promote the candidacy of any member with K. INTERNATIONAL CONFERENCES AND delegates from districts other than the OTHER EVENTS candidate’s home district. 1. Purpose of International Conferences f. no pre-convention campaigning will be Key Club International sponsors several permitted outside of the candidate’s home conferences for the purpose of offering training district, with the exception of the candidate’s and education, leadership development, and flier which may be posted on the Key Club organizational growth and reinforcement for International Web site only. a potential members and leaders of Key Club at the club, candidate may correspond with International division, and district levels. Each shall meet officers and district governors for the the requirements of control, management purpose of making a simple announcement and liability protection as defined by Key Club of candidacy; however, said candidate International and Kiwanis International. is not permitted to explain platforms or seek support in these letters. Candidates 2. Governors/Administrators Training who correspond with International officer Conference and/or district governors regarding his/ The Governors/administrators Training her candidacy must send copies of the Conference, to be held in May following correspondence to the International Office. the last Key Club district Convention, shall no other individuals may communicate provide a training and education curriculum with the International or district officers for incoming Key Club Governors and their wither on behalf of the candidate or on district administrators. Included in the curriculum20

should be topics related to the operational Ronald McDonald House management of a Key Club district, formulation Students Against Destructive Decisions of plans and goals for the Key Club year, (S.A.D.D.) and interaction with other governors and administrators. UNAIDS 3. Key Club International Leadership Who’s Who in American High School Conference Young Children Priority One Advisory The Key Club International Leadership Council Conference, to be held within one month following the Key Club International 2. Definition of a Partnership Convention, shall provide a Key Club a partnership with another organization requires organizational issue and team building the approval of the Key Club International education and development program for Key Board of Trustees. a partnership with any Club International Officers. organization may occur if: a. The relationship must offer something ofL. GUIDELINES FOR SPECIAL RELATIONSHIPS advantage to Key Club International clubs and/or membership. WITH OTHER ORGANIZATIONS 1. Definitions of Relationships b. Key Club International cannot bind its clubs or membership to participate with any Key Club International can have one of two organization. different types of relationships with other organizations, and each relationship is defined c. The support needed for a service by the level of support provided by Key Club partnership must be that which the average International. Key Club may achieve. a. Partnership: a partnership with an outside organization is defined as a relationship in d. The goals of the partnership must reflect the which Key Club International participates interests of Key Club and be compatible in the promotion of the opportunities with the Objects of Kiwanis and Key Club provided by the relationship, and requires International. International Board approval. e. In partnerships which involve fund-raising, the Qualifying organizations are: partnering organization must offer a method Children’s Miracle Network (CMN) of raising funds for individual Key Clubs. March of Dimes (MOD) f. If through the partnership, products are UNICEF offered for sale, these products must be appropriate for high school audiences, and b. Working Relationship: a working relationship are in general good taste. with another organization is defined as: 1) support by Key Cubs for a program g. The partnering organization must provide of another organization; or 2) special Key Club International with information support of Key Club programs, events regarding all aspects of its operations. or scholarships; and 3) communication between Key Club International and the h. The partnering organization or company highest levels of leadership in the other should provide evidence of sound financial organization. status and liability coverage of at least $1 Qualifying organizations are: million. American Red Cross i. The partnering organization must not AYUSA participate in any activities which are contrary to the objects of Key Club Big Brothers Big Sisters International, or which are inappropriate for Boys and Girls Clubs high school audiences. Children’s Wish Foundation International j. The organization must be available to clubs Every Child a Swimmer throughout a significant portion of Key Club International. Habitat for Humanity International International Committee of the Red Cross 3. Approval of Partnerships National Association of Secondary a. Those seeking partnerships with Key Club School Principals (NASSP) International must submit a formal proposal, in National Association of Student Councils writing, to the Key Club International director. all proposals meeting the criteria set by these National FFA Organization guidelines will be submitted to the Key Club National Honor Roll International Board of Trustees for approval. 21

b. Partnerships, once approved by the Key the administrative year. A report explaining such Club International Board of Trustees and reason and why a balanced budget has not meeting guidelines set by the Kiwanis been proposed must accompany the proposed International Board of Trustees, may exist for budget. It must be approved by a two-thirds a period of time, not to exceed five years. vote of the Key Club International Board and by However, the Key Club International Board of the Key Club International director. Trustees will review partnerships annually. 4. Definition of Working Relationships N. Major Emphasis Program Working relationships do not require International 1. Definition of Major Emphasis Program Board approval. staff will monitor club activity The Theme and Major Emphasis Program, and communicate with organizations that “Children: Their Future, Our Focus”, shall primarily have Key Club support. If staff discovers that exist in nature for an ongoing period of time. an organization’s policies are in conflict with Whereas in the event the service commitment the policies or Objects of Key Club or Kiwanis established by the Theme and Major Emphasis International, this finding will be reported to the Program is fulfilled, the program shall be Board, as well as to districts and clubs. modified or replaced. 5. Organizations Not Known to Key Club International O. Youth Opportunities Fund Guidelines used by the International Office in responding to inquiries concerning organizations 1. Purpose of the Youth Opportunities Fund that are not known to or do not have a special The Youth Opportunities Fund (YOF) shall be relationship with Kiwanis International are as follows: held by the Kiwanis International Foundation a. Endorsements: Generally, Key Clubs should in a restricted fund and shall provide financial not endorse the policies and programs of support to Key Club International, individual other organizations. clubs and members through service grants, academic scholarships and other special b. Speakers: Inviting speakers to appear before projects. the club is not considered an endorsement. 2. Structure of Youth Opportunities Fund (YOF) Key Clubs may use their meeting program as The Youth Opportunities Fund shall be an “open forum” for the presentation of all established within the Kiwanis International aspects of a problem and all points of view. Foundation. all monies collected for the YOF 6. Commercial Fund-Raising Organizations shall be deposited into the Fund and dispersed as requested by the director of Key Club In the event that a commercial fund-raising International with approval by the Key Club company requests approval for its company’s International Board of Trustees. no more than material to be added in a Key Club International ten percent of the donations may be used for general mailing, it must abide by the following administrative costs. guidelines: 3. Authority to Use Funds a. Fund-raising materials may only be added in a general mailing if the mailing is The Key Club International Board shall direct underweight. Key Club material should not the Key Club International director to approve be precluded because of these materials. withdrawals and expenditures. 4. Grant Review Committee b. The fundraising company’s materials must The Grant review Committee will be comprised be approved by the director of Key Club of Key Club International Board member(s) International. as appointed by the Key Club International c. The fundraising company must pay for a President. portion of the cost of sending the general 5. Youth Opportunities Fund Club Project mailing. This rate will be established by the Grants director of Key Club International. a. The funding cycle will function to d. No more than one company’s fundraising accommodate the Key Club calendar. materials may be added in any one general applications must be received by mailing. October 15. M. FINANCE b. In the funding cycle, the Grant review Committee may award up to, but no more 1. Use of Fund Balances (Reserves) than, the interest generated by the fund Generally, the Key Club International Board during the previous administrative year. should approve a proposed budget which is balanced or contains a surplus. If specific c. a grant awarded to a Key Club may be reasons exist, up to twenty-five percent of the distributed in one of two ways. The club may fund balance may be budgeted as expenses for choose to have the money given directly22

to their school or Kiwanis Club Foundation Q. CHANGES TO POLICIES or the grant shall be reimbursed to the club upon presentation of receipts, invoices or 1. Policies remain Constant from Year to Year other documentation of expenditure, or Key Club International Board Policy is to remain shall be paid to any designated vendor, as fixed year to year unless specifically altered by directed and approved by the club. a grant the Key Club International Board of Trustees. shall expire one year after the date of the 2. Approval by Key Club International Board application deadline for the designated International Board Policy must be approved funding cycle, and any unused funds shall by two-thirds majority vote of the International become available for grants in the next Board. funding cycle. 3. Effective Date 6. Youth Opportunities Fund Scholarships no change of International Board Policy will With the approval of the director, the take effect until the district Governors and International Board may designate a portion of administrators have had thirty days to review the interest income earned by the organization’s said change. investments, excluding the gain or loss in market 4. Reconsideration of a Policy value of equity investment, be transferred any district desiring reconsideration of proposed to the Youth Opportunities Fund to be made changes to International Board Policy, the available as academic college scholarships standard Form for district Bylaws or the standard to graduating Key Club students who are not Form for Club Bylaws shall request in writing otherwise officers of Key Club International. The to the International Office reconsideration of Board shall designate the number and amount proposed change. said request shall include a of the scholarships upon transfer of the moneys, thorough explanation of the district’s concerns, and the designated interest earnings from any and alternatives to the policy. give year must be expended as scholarships the following year. The application shall utilize the scheduled implementation of the proposed same form, deadlines, and selection process change will be postponed until a review of the as existing Key Club International scholarship request for reconsideration has been taken by programs. the International Board of Trustees. a written report of the Board’s subsequent action will be 7. G. Harold Martin Fellowship made to those requesting reconsideration. If The G. Harold Martin Fellowship shall be reversal or modification of the proposed policy attained through a donation of US$250 to the is made, notification will be made to all district Youth Opportunities Fund. additional donation Governors and administrators in writing through levels of US$250 are honored as diamond level the International Office. fellowships. Fellowships can be obtained through a donation in honor of an individual or by an individual. Fellowships shall receive a recognition item appropriate to the level from Key Club International. 1995-96 shall be the Martin Fellowship Charter Year and all Fellows attained during that year shall be known as Charter Fellows.P. MISCELLANEOUS 1. Student Exchange Program Key Club International shall endorse participation in the Kiwanis International student exchange program. 2. Key Club International Honorary Membership an Honorary Membership in Key Club International may be presented, at the discretion of the Key Club International Board, to anyone who has greatly contributed to the International organization. The bestowing of this award must be determined at least three weeks in advance of the presentation by majority vote of the International Board of Trustees and can be given at any location deemed appropriate for the presentation. 23

seCtion 3 addEndUM TOKEY CLUB InTErnaTIOnaL BOard POLICIEs

KEY CLUB INTERNATIONAL 4. Letter of Summation: This letter should be written by the individual or committee whoRECOGNITION AND AWARDS made the nomination. It should summarizePROGRAMS the letters of recommendation and the applicant’s personal history. It should also include reasons why the nominee is deservingApplications. all contests and award applications are of this highest honor.available at www.keyclub.org or by contacting Key ClubInternational. 5. Additional Information: Up to four pages E-mail: keyclub@kiwanis.org. of additional information including Telephone: 317-875-8755 (ext. 411) or photographs, newspaper clippings, etc., may 1-800-KIWANIS (ext. 411). also be included in the nomination package.amended and including changes through January 2008. C. no more than two Keys of Honor may beEligibility. no individual or group that receives remunera- awarded in any year.tion from Key Club International may be eligible for any D. The selection of the recipient will be made solelyaward listed in this addendum in the same year in which upon the presentation received, rather than thepayment was received for services offered. International Board’s knowledge of the nominee. Nominations must be received at the International OfficeRecognition Programs for Individuals on or before the first Friday following January 5 of each year.Key of HonorThe Key of Honor is the highest recognition award present-ed by Key Club International. The recipient shall be 1) an Nininger Medalindividual who has made a life-long positive impact upon The Sandy Nininger Medal is to be given for specialyouth in general and Key Club in specific, or 2) an organi- merit only to high school students. (10/86)zation that should be so honored for a long-term supportof youth and the Key Club program. When the award is Oratorical Contestto be presented to an individual within a Key Club district,the highest ranking officer of Key Club International in at- A. The subject for all orations is to be predeterminedtendance at the convention of the home Key Club district and distributed to the clubs via general mailing.should provide a formal announcement of the award at B. The subject matter of the oration and thethe convention. a biography or summary of the award presentation must be original and completelyrecipient(s) should appear in a pre-convention issue of the developed by each orator. These factors willKey Club magazine. The award shall be presented at the be considered equally in determining who is toKey Club International Convention. receive the awards.Nominations for the award shall be made by an individualKey Club or the member of a Key Club, and shall be C. Each orator will be allowed a maximum of five minutes for his/her presentation. Exceeding theaccording to the following criteria: time limit may result in a penalty. A. all nominations must be in notebook or portfolio form. This is for ease of handling only and has no D. Each orator must be an official member in good bearing on how the nomination will be judged. standing with Key Club International and his/her local club. B. all nominations must contain the following: E. Judging and awarding points will be based on 1. Letter of Nomination: This letter should be the following criteria: written by the nominating Key Club member SPEECH – 75 Points or a committee of individuals within the Clarity of message & projection of idea 20 Points nominating Key Club, and should provide depth ............................................................. 10 Points a nomination statement, basic overview Originality ...................................................... 10 Points of the candidate, and the reason for the nomination. Organization ................................................. 20 Points reference ....................................................... 5 Points 2. Biographical Information: This should include Grammar/word choice ............................... 10 Points schools/colleges attended, community DELIVERY – 25 Points involvements, occupation/business interests, Posture (composure and gestures) ............ 10 Points Kiwanis-family and other youth service Voice (tone, effectiveness/pronunciation)10 Points affiliations, and other pertinent biographical information. attention of audience ................................... 5 Points 3. Letters of Recommendation: A maximum of F. during the convention, elimination trials will be 20 letters may be submitted; however, only held (time and place to be announced in the the first five will be considered in the award convention program), and no more than three judging. The letters may be divided into any orators may be selected to appear before the categories desired. entire convention. 27

G. The three outstanding orators will receive suitable Recognition Programs for Clubs awards and recognition for their excellence in public speaking. Club Poster Contest H. Oratorical finalists may be expected to address A. The Key Club International Poster Contest will be the convention. conducted according to the following rules. I. The decision of the judges is final and no B. The first and second place Key Club Poster changes, alterations, or regradings will take contest winners from each of the organized place after the results have been certified by the Key Club districts will be eligible to compete in judges, the Chair of the Contests, and the Board the contest. In the case a district does not hold Counselor of this contest. (11/94) a district contest using the prescribed rules of this contest, the district may select an entry by Talent Contest other means and so certify by signature of the district administrator. Clubs existing within a non- A. The Key Club International Convention Talent districted area shall submit their entries to Key Contest will be conducted according to the Club International. (10/02) following rules. C. The poster should be designed to recruit new B. Each Key Club may participate in no more than one act entered in the International Talent members for Key Club, and should not bear the Contest. name of any school, community, or district. C. a talent contest entry may take any form as long D. The poster dimensions should be 17 inches by as it is entertaining and in good taste. 22 inches, with the actual height and width not varying more than one-half inch for the D. all participants in an act must be official members prescribed contest dimensions. The poster should of a Key Club in good standing with Key Club not measure more than one-eighth inch in International. In the case of a group act, all thickness. members must be from the same club or district. E. The following information must be submitted with E. all acts entered in the International Talent each entry: Contest will be required to demonstrate their ability and entertainment appeal at preliminary 1. name of the Key Club and district. auditions (time and place to be announced in the convention program). at this time, the most 2. Contact name and information for the artist entertaining six to eight acts will be selected to producing the poster. The artist must be a appear in the International Talent show as finalists. Key Club member. F. selection of acts by the judges at the preliminary F. Posters will be judged according to the following auditions, in so far as they are consistent with high criteria: quality performance, will be final. Originality ................................................... 10 points G. suitable awards will be presented finalist acts. Creativity .................................................... 10 points artistic ability .............................................. 10 points H. The time limit on each performance of the acts Promotion of Key Club .............................. 15 points at a general session of the convention should not Effectiveness for membership recruitment .........15 exceed six minutes. points I. any materials (props, instruments, costumes, etc.) ability to reproduce the poster via printing........10 that are needed for each performance must be points supplied by the contestants who participate in Overall appearance ................................. 30 points that performance. G. suitable awards will be presented to first, J. any Key Club entertainment on the convention second, and third places. program prior to the International Talent show H. Winning entries will become the property of Key cannot participate as a judged act. Club International, and will not be returned to K. Judging for this contest will be based on the clubs. Key Club International reserves the right following criteria and point values: to reproduce any contest winners, providing Content ................................................................ 20 Points appropriate credit to the Key Club and artist. Performance ....................................................... 20 Points I. all entries shall be in good taste and Poise................................................................ ...... 20 Points appropriate to the standards set by the Objects audience response............................................ 20 Points of Key Club International. Personal evaluation ........................................... 20 Points L. The decisions of the judges are final and no J. The decision of the judges is final and no changes, alterations or regradings will take changes, alterations, or regradings will take place after the results have been certified by the place after the results have been certified by judges, the Chair of the Judges, and the Board the judges, the Chair of the Contests, and Board Counselor of this contest. (1/01) Counselor of this contest. (1/01)28

Club Video Contest Distinguished Club AwardA. The Key Club International Club Video Contest The Distinguished Club Award program shall will be conducted according to the following provide recognition to individual Key Clubs for their rules. overall performance in the combined areas of club administration, membership and leadershipB. The first and second place Club Video Contest development, Kiwanis family involvement, service winners from each of the organized Key Club and fund-raising as judged against a pre-established districts will be eligible to compete in the standard of excellence. contest. In the case a district does not hold a district contest using the prescribed rules of A. Entries shall use the official annual achievement this contest, the district may select an entry by report form. all entries in the Club achievement other means and so certify by signature of the awards program shall be dually entered in the district administrator. Clubs existing within a non- distinguished Club program. districted area shall submit their entries to Key Club International. (10/02) B. Entries shall be judged based upon achieving a percentage of accumulated points in theC. The video must be produced by club members categories of the club annual achievement only at a cost not to exceed US$250. report. Clubs achieving a predetermined scoreD. The video should be promotional for Key Club shall be designated as a “distinguished Club.” as an organization and/or the Key Club within its The Key Club International Board shall set the respective school/community. minimum number of points required for this designation.E. The length of the completed video/dVd segment should be no more than 60 seconds. C. Only activities which occurred during the district administrative year shall be included on theF. The video must be submitted on a dVd. report. Clubs existing within a non-districted areaG. The following information must be submitted with shall report activities occurring between May 1 each entry: and the following april 30. 1. name of the Key Club and district. D. Judging of each entry in the Club achievement awards program shall determine the point total 2. Contact name and information for a Key upon which recognition shall be provided as a Club member responsible for the submission. distinguished Club. 3. Itemized listing of all costs associated with E. disqualification from the Club achievement the video/dVd production, including cost of award program shall also constitute the cassette or dVd. disqualification from the distinguished ClubH. Videos/dVds will be judged according to the award program. following criteria: F. suitable recognition will be provided by Originality ................................................... 10 points Key Club International to each district for Creativity .................................................... 10 points presentation to distinguished Clubs at the district Promotion of Key Club .............................. 20 points convention. The decision of the judges are final. Clarity of message .................................... 10 points G. The point value to achieve the distinguished Quality of production Club – diamond Level shall be a pre-determined a. Projection of idea .............................. 10 points number set by the Key Club International Board b. sound quality ..................................... 10 points of Trustees. (6/99) c. Picture quality .................................... 10 points Overall impression ..................................... 20 pointsI. suitable awards will be presented to first, Major Emphasis Program Award second, and third place. The Major Emphasis Program Award is given to the Key Club which, through its unselfish efforts, has producedJ. all entries will become the property of Key Club during the year the best Major Emphasis Program International, and will not be returned to clubs. Project. Key Club International reserves the right to reproduce or broadcast any contest entries. A. Only one winner in the district contest will beK. all entries shall be in good taste and eligible for entry in the International competition. appropriate to the standards set by the Objects B. report must be typed. Each section found in of Key Club International. section G must begin on a new page andL. The decision of the judges is final and no each page must have a heading specifying the changes, alterations, or regradings will take section being described. There is no word limit. place after the results have been certified by The official Major Emphasis Involvement report the judges, the Chair of the Contest, and the cover sheet must accompany all entries. It must Board Counselor of this contest. (1/01) be completed in its entirety. 29

C. The activity described can cover any phase Partners in Service Award of Key Club Major Emphasis involvement specifically highlighting personal development The Partners in Service Award is given to each Key and social interaction of children during the year Club which, through its unselfish service efforts, has from district convention to district convention. participated in at least one project with each official The report may include newspaper clippings, partner during an administrative year. substantiating photographs, or other pertinent information. Projects acceptable for this award A. The report must be typed and properly certified may include both hands-on service and utilizing the official Partners in service award fundraising efforts. (11/08) form. D. reports will be judged according to the amount B. The projects must be completed between of Major Emphasis Program activity described in district convention and district convention. section G. suitable recognition and awards will C. suitable recognition shall be provided to each be presented to the Key Club filing the best Major club that participates fully in the program. Emphasis Program report in compliance with these rules. This award will be given at the International D. If a club is unable to participate with one Convention. There are no platinum, silver, gold, or of the official partners, a signed statement bronze divisions in this contest; instead there are from the club president and faculty advisor first, second, and third place awards. should accompany the official form with an explanation. The explanation should include a E. To be eligible for the International contest, the description of a project that takes the place of report that wins the district contest must be a project related to the partner in question. received by the Key Club International Office, 3636 Woodview Trace, Indianapolis, In 46268- E. To be eligible for the award, the report must be 3196, no later than the first Friday in May. received by the Key Club International Office, no later than the first Friday in May. F. The decisions of the judges are final, and no changes, alterations, or regradings will take F. The decision of the judges are final, and no place after the results have been certified by changes, alterations, or regradings will take the judges. place after the results have been certified by the judges. (1/01) G. The section to be described and the points for each are indicated below: 1. THE NEED - To qualify for judging, a statement Year in Review Contest must establish in what way the project deals Each Key Club may enter one of the two following with the MEP. contests. 2. THE PLAN (10 points) - describe how the project was organized. 1. Traditional Scrapbook 3. IMPLEMENTATION (20 points) - describe the A. a Key Club may enter a scrapbook containing steps taken to implement the plan. pictures, souvenirs, examples, newspaper clippings, etc., of its activities during the club 4. FINAL RESULTS (25 points) - describe the administrative year (defined as being from benefits of the service rendered. district convention to district convention). Each scrapbook must be divided into these 5. PARTNERSHIPS WITH THE KIWANIS FAMILY AND categories: service to school, service to OTHER ORGANIZATIONS Community, Fundraising Projects, assistance (10 points) - describe actions and to Kiwanis Projects, Major Emphasis Program partnerships formed. describe how the Involvement, and Miscellaneous. Each project was publicized. category must be tabbed accordingly. The 6. PERCENTAGE OF CLUB MEMBERS pages also must be numbered with a table of PARTICIPATING contents included at the beginning. Judges (10 points) will deduct five points for missing tabs and five 01-09% = 1 point 50-59% = 6 points points for a missing table of contents. Only the 10-19% = 2 points 60-69% = 7 points first- and second-place district winners in each 20-29% = 3 points 70-79% = 8 points category will be eligible to compete in the 30-39% = 4 points 80-89% = 9 points International contest. Clubs existing within a 40-49% = 5 points 90-100% = 10 points nondistricted area shall submit their entries to Key Club International. (11/08) 7. CLUB’S OVERALL PROGRAM DEALING WITH B. Each entry is required to be submitted in a MEP scrapbook binder measuring no larger than 14 (25 points) - describe any other projects/ inches wide and 14 inches high. The cover may programs your club implemented to address be decorated. the Major Emphasis Program. describe how your club worked with MEP during other parts C. Judging of the scrapbook will be on a point of the year. (5/95) system as follows:30

FORMAT – 50 Points C. Judging of the entry will be on a point system as Cover artwork ..................................................... 10 Points follows: Interior artwork .................................................... 20 Points CREATIVITY – 50 Points news clippings and photographs ................... 20 Points Uniqueness of project presentation ................ 10 Points GENERAL CONTENT – 60 Points artistic value ........................................................ 20 Points service to school ................................................ 10 Points Participation by club members ....................... 20 Points service to community........................................ 10 Points GENERAL CONTENT – 60 Points Fundraising projects ........................................... 10 Points service to school ................................................ 10 Points assistance to Kiwanis projects .......................... 10 Points service to community........................................ 10 Points Involvement with Major Emphasis Program .. 10 Points Fundraising projects ........................................... 10 Points Miscellaneous...................................................... 10 Points assistance to Kiwanis projects .......................... 10 Points (10/02) Involvement with Major Emphasis Program .. 10 Points D. A sheet of paper must be affixed to the inside Miscellaneous...................................................... 10 Points front cover of the scrapbook containing the (10/02) following: Key Club name, city, state/province, D. a sheet of paper must be submitted with the district and an itemized statement of the total entry and contain the following: Key Club expenditures and donations. If this sheet of name, city, state/province, district, and an paper is not affixed to the inside front cover itemized statement of the total expenditures of the scrapbook, the judges will deduct ten and donations. This statement must be signed points. This statement must be signed by the by the Key Club president and faculty advisor, Key Club president and faculty advisor, stating stating the entry’s retail cost value (including the scrapbook’s retail cost value (including photographic materials) does not exceed the photographic materials) does not exceed the amount of US$300. Work done by Key Club amount of US$200. Work done by Key Club members such as hand-lettering, artwork, etc., members such as hand-lettering, artwork, etc., need not be included as cost items. Failure to need not be included as cost items. Failure to comply with this rule will result in disqualification. comply with this rule will result in disqualification. E. Entries shall be submitted to the Key Club E. Each scrapbook being judged at the Convention Office during specified hours as listed International Convention MUST be the exact in the convention program. same scrapbook judged at the district convention. any alterations in the scrapbook will F. suitable prizes will be awarded for entries judged result in disqualification. best on the basis of creativity and general content. F. Entries shall be submitted to the Key Club G. The decisions of the judges are final and no Convention Contest Office during specified hours changes, alterations, or regradings will take as listed in the convention program. place after the results have been certified by the judges, the Chair of the Contest, and the Board G. suitable prizes will be awarded for scrapbooks Counselor of this contest. judged best on the basis of format and general content. H. no audio, visual, or computer equipment will be allowed as part of the entry. The entry must be H. The decisions of the judges are final and no sturdy to allow handling by judges as necessary. changes, alterations, or regradings will take (10/00) place after the results have been certified by the judges, the Chair of the Contest, and the Board Counselor of this contest. Single Service Award I. no audio, visual, or computer equipment will be The Club Single Service Award program shall provide allowed as part of the entry. (10/00) recognition to individual Key Clubs for their single best service project.2. Non-Traditional Scrapbook A. a Key Club may enter a non-traditional A. a qualifying single service project shall be scrapbook or composition of other media defined as a club service project, planned, containing pictures, souvenirs, examples, organized and produced by the Key Club newspaper clippings, or other representations of occurring on a single day, consecutive days, or its activities during the club administrative year recurring on different days. Projects acceptable (defined as being from district convention to for this award may include both hands-on service district convention). Clubs existing within a non- projects and fundraising efforts. In the case of a districted area shall submit their entries to Key recurring project, it is the same project that must Club International. (10/02) be repeated for the purpose of achieving the same service goal. B. Each entry should adequately portray the following categories: service to school, service B. Entries shall use the official single service report to community, Fundraising projects, assistance form and shall be submitted to the district for to Kiwanis projects, Involvement with Major competition according to the guidelines as set by Emphasis Program and Miscellaneous. the district. Clubs existing within a non-districted 31

area shall submit their entries to Key Club B. a report on growth will be produced on april 15 International. to analyze club growth percentages over a one- year period. C. Clubs shall compete with other clubs of similar size within four membership categories: Bronze, C. Clubs shall compete with other clubs of similar being 35 members or less; silver, being 36 to 60 size within four membership categories based members; Gold, being 61 to 85 members; and upon membership from the previous year: Bronze, Platinum, being 86 members or more. being 35 members or less; silver, being 46 to 60 members; Gold, being 61 to 85 members, and D. Entries shall be judged based upon an Platinum, being 86 members or more. accumulated total of points allocated to the following categories: D. The club with the largest growth percentage in each of the membership categories shall be service need ....................................................... 10 Points deemed the first place winner. Project plan ......................................................... 20 Points Project implementation .................................... 20 Points suitable recognition should be provided to clubs Final results ........................................................... 25 Points achieving first place at International Convention. No Public awareness................................................ 15 Points changes, alterations, or regrading will take place after the Members participation...................................... 10 Points growth report has been produced. E. Only activities which occurred during the district administrative year shall be included on the report. Clubs existing within a non-districted area Recognition Programs for Districts shall report activities occurring between May 1 and the following april 30. Distinguished District Bulletin Editor Award F. Judging of all entries within each district shall A. an evaluation will be made on the basis of determine one first place winner, and other levels the criteria set forth below. This is not a contest of recognition as deemed appropriate, in each between district officers, but a recognition of an membership category. Each first place report individual’s performance. should be forwarded to Key Club International B. Only persons elected or officially appointed for competition with other first place winners. no to their positions may be submitted for changes may be made in the report by the club, consideration. In order to be eligible for this district or judging committee. reports must be award, the nominee must have complied with received by the first Friday in May. all aspects of the Constitution, Bylaws and Board Policy Code pertaining specifically to serving G. all entries from non-districted clubs shall be as a district officer, and the nominee may not judged to also produce a first place winner in have violated section 2, responsible Behavior, each category. reports must be received by the of the Key Club International Code of Conduct. first Friday in May. nominations must be received at Key Club H. an entry may be disqualified by the judges for International no later than the first Friday in May. reporting incorrect or false information or failure C. Copies of all required documents must to submit a report according to the rules of the accompany the nomination. In order to be district’s competition. Any disqualification at considered for this award, the nominee must the district level requires the approval of the accumulate a total of at least 810 points out of district administrator or his/her designee. an the 900 possible points. (10/02) (07/05) entry may be disqualified by the judges at the International level for the same reasons, and D. Information must be submitted in no more than any disqualification requires the approval of the one binder, not to exceed four inches, keeping International director. the information in accordance with each individual heading described below. I. suitable recognition should be provided to clubs achieving first place and other places at district E. Criteria and International levels of competition. at each 1. Board Correspondence (100 points level of judging, the decisions of the judges are maximum) Produce and distribute at least final. no changes, alterations or regrading will five articles of correspondence for district take place after the results have been certified board members. The following are to be by the judges. (9/99) taken into consideration. a. Publication deadlines (20 points) Membership Growth Award b. suggestions on how to write articles (20 The Club Membership Growth Award program shall points) provide recognition to individual Key Clubs for exhibiting c. notifications to officers of articles they outstanding club membership growth in a single year. are responsible to write for district publications (20 points) A a qualifying club shall be defined as a Key Club in good standing for at least two years. d. Usage of Graphic standards (20 points)32

e. Timeliness of covered materials (15 International Office. Points shall be awarded points) at the discretion of the judges. (6/00) f. spelling/Grammar (5 points) *note: If you would like special consideration2. District Publications (300 points maximum) for any or all of the criteria, please include an - Produce and distribute publication(s) to explanation signed by the district administrator. clubs. If only one publication is produced, Distinguished District Governor’s Award it will be judged out of 300 points. If two publications are produced, each will be A. an evaluation will be made on the basis of worth 150 points. If three publications are the criteria set forth below. This is not a contest produced, each will be worth 100 points. between district officers, but a recognition of an In order to receive points for publications, individual’s performance. graphic standards must be followed. If more B. Only persons elected or officially appointed than three publications are produced, please to their positions may be submitted for indicate which three are to be judged and consideration. In order to be eligible for this will be worth 100 points each. The following award, the nominee must have complied with should be taken into consideration. all aspects of the Bylaws and Board Policy Code a. Content (required in all publications) pertaining specifically to serving as a district 1. Major Emphasis Program officer, and the nominee may not have violated section 2, responsible Behavior, of the Key Club 2. Youth Opportunities Fund International Code of Conduct. nominations 3. International Representative’s Message must be received at Key Club International no 4. Governor’s Message later than the first Friday in May. 5. Club/division Highlights C. Copies of all required documents must b. Content (required in only one accompany the nomination. In order to receive publication) this award, the nominee must accumulate a total 1. district Convention summation of at least 1229 points out of the 1365 possible 2. International Convention Promotion points. (11/01) (10/03) (07/05) 3. International Convention summation D. Information must be submitted in no more than 4. district Convention Promotion one binder, not to exceed four inches, keeping c. spelling/Grammar (all publications) the information in accordance with each individual heading described below. d. Timeliness of covered material (all publications) E. Criteria3. Required Attendance (200 points maximum, 1. Club Newsletter - Produce and distribute at deduct 50 points for each event not least four newsletters to club presidents. The attended) following are to be taken into consideration. a. district Convention at the beginning and (90 points maximum) end of term a. Utilization of graphic standards. (10 b. International Convention during term points) c. district Bulletin Editors forum at b. Content covered throughout the year International Convention (60 points) d. all district Board Meetings 1. Major Emphasis Program 2. Youth Opportunities Fund4. Reporting (100 points maximum, deduct 3. Kiwanis Family 25 points for each report not submitted) 4. new Club Building - Present the Bulletin Editors report at all official board meetings. 5. district Convention 6. International Convention5. Service to Home, School, Community (100 c. Timeliness of Covered Materials (15 points if service verified) - Perform at least points) 50 hours of service to home, school and d. spelling/Grammar (5 points) community through Key Club activities. Verification shall consist of a description 2. Board Newsletters - Produce and distribute of service performed certified by the club at least ten monthly newsletters to district president and faculty advisor. deduct 5 Board. The following are to be taken into points for every hour below 50. consideration. (90 points maximum)6. Miscellaneous* 100 points maximum) - a. Utilization of graphic standards. (10 points) submit evidence of performance above and beyond the call of duty including b. Content covered throughout the year recommendations and documentation of (60 points) achievements such as sending the bulletin 1. Major Emphasis Program to other district bulletin editors and the 2. Youth Opportunities Fund 33

3. Kiwanis Family e. all district Board meetings 4. new Club Building f. Kiwanis district convention or Mid-Winter 5. district Convention conference during term in office 6. International Convention g. CKI district convention during term in office c. Timeliness of Covered Materials (15 7. Active Clubs and Membership (40 points points) maximum) d. spelling/Grammar (5 points) a. Publicity and promotion of new clubs (20 points) 3. Board Meeting Agenda - Prepare and distribute a tentative agenda for each district b. Publicity and promotion of club Board meeting. (100 points maximum) membership growth (20 points) 4. District Officer Training - develop materials and 8. Dues Collection (25 points maximum) institute a training program for district officers. a. Publicity and promotion of dues collection The prescribed training must at a minimum 9. Kiwanis Family Relations (125 points include the following. (100 points maximum, maximum) deduct 25 points if training does not occur before International Convention): a. Hold at least one meeting with Kiwanis governor (25 points) a. Major Emphasis Program b. Hold at least one meeting with CKI b. Youth Opportunities Fund governor (25 points) c. Kiwanis Family c. attend at least one Kiwanis district Board d. Planning service Projects and Programs Meeting (25 points) e. suggested Calendar d. attend at least one CKI district Board f. Position responsibilities Meeting (25 points) g. Emphasis on Club Building and e. Hold a district wide Kiwanis Family event reactivation (25 points) (10/02) h. Guidelines for divisional Meetings 10. Board Liaison (100 points maximum) 5. Committee Directives - Provide written a. Provide written directives for board directives and assist district committees in liaison outlining how he/she can assist the their operation. (120 points maximum) district (25 points) a. appoint at least the following standing b. Provide time at board meeting for board committees (20 points) representative liaison’s report (25 points) 1. Public relations c. Communicate at least two times per 2. Kiwanis Family relations month with the board liaison (25 points) 3. Major Emphasis Program d. Provide opportunity at district convention for the board liaison to address the entire b. appoint convention committees during convention (25 points) term as needed (20 points) (*If the district chooses not to appoint convention 11. Reporting (100 points maximum - deduct 25 committees, a letter from the administrator points for each report submitted late and is required to be eligible for the 20 points.) 50 points for each report not submitted). File c. Thoroughly explain committee all reports (International Board committee responsibilities (20 points) questionnaires, surveys, etc.) required by the d. schedule committee meetings at district Key Club International Office or Board within board meetings (20 points) specified time limits. e. Provide follow-up directives on a quarterly 12. Administrator (100 points maximum) basis (20 points) a. Contact the administrator prior to each f. Use a committee report form and record in board meeting to prepare the agenda district minutes (20 points) (50 points) 6. Required Attendance - The district governor b. Communicate at least three times per must attend the following: (175 points month with the administrator (50 points) maximum - deduct 25 points for each event 13. Service to Home, School, and Community not attended) (100 points if service is verified) - Perform at a. district Convention at the beginning and least 50 hours of service to home, school, end of term as governor and community through Key Club activities. b. Governor/administrator Training Verification shall consist of a description Conference of service performed certified by the club c. International Convention during his/her president and faculty advisor. deduct 5 term in office points for every hour below 50. d. Governors forum at the International 14. Miscellaneous* (100 points maximum) - Convention submit evidence of performance above34

and beyond the call of duty including b. Content (70 points) recommendations and documentation of role of club secretary (i.e. general achievements not covered by these criteria. correspondence and minutes) Points shall be awarded at the discretion of Club roster collection the judges. (6/00) Upcoming district events Other responsibilities/duties of club *note: If you would like special consideration secretary for any or all of the criteria, please include c. Timeliness of covered materials (15 points) an explanation signed by the district administrator. d. spelling/Grammar (5 points) 3. Club Secretary’s Workshop - developDistinguished District Secretary’s Award materials for and conduct a club secretary’s A. an evaluation will be made on the basis of workshop at the district convention at the the criteria set forth below. This is not a contest end of his/her term of office. (100 points between district officers, but a recognition of an maximum) individual’s performance. 4. Board Minutes - distribute copies of all district B. Only persons elected or officially appointed to board minutes to district board officers and their position may be submitted for consideration. submit electronically to the International In order to be eligible for this award, the Office. (100 points maximum) nominee must have complied with all aspects a. Within 15 days of the board meeting (100 of the Bylaws and Board Policy Code pertaining points) specifically to serving as a district officer, and b. Within 30 days of the board meeting (50 the nominee may not have violated section points) 2, responsible Behavior, of the Key Club International Code of Conduct. nomination c. Within 45 days of the board meeting (25 forms must be received at Key Club International points) no later than the first Friday in May. d. Later than 45 days (10 points) e. no report (0 points) C. Copies of all required documents must accompany the nomination. In order to receive 5. Required Attendance - The district secretary this award, the nominee must accumulate a total must attend the following: (75 points of 878 points out of 975 possible points. (07/05) maximum - deduct 25 points for each event not attended) D. Information must be submitted in no more than a. district convention at the beginning and one binder, not to exceed four inches, keeping end of term the information in accordance with each individual heading described below. (11/01) b. District secretary’s forum at the (10/03) International Convention c. all district board meetings E. Criteria 6. Reporting - Present the secretary’s report 1. Board Newsletters - Produce and distribute at at all official board meetings. (100 points least ten monthly newsletters for district board maximum - deduct 25 points for each report members. The following are to be taken into not submitted) consideration. (100 points maximum) a. Utilization of graphic standards. (10 7. Submission of District Convention Reports - points) submit a completed copy of contest winners, election results, and district convention report b. Content (70 points) to the International Office as required by Key role of club secretary Club Bylaws, after the completion of your (i.e. general correspondence and term. (50 points maximum) minutes) a. Within 30 days of the convention (50 Club roster collection points) Upcoming district events b. Within 45 days of the convention (25 Other responsibilities/duties of club points) secretary c. Later than 45 days or no report (0 points) c. Timeliness of covered materials (15 points) 8. Club Officer Directory - Produce and d. spelling/Grammar (5 points) distribute a club officer directory for distribution to clubs and district officers. (100 2. Club Newsletters - Produce and distribute at points maximum) least three newsletters to club secretaries. The following are to be taken into consideration. Districts with 100 clubs or less (100 points maximum) a. Before October 1 (100 points) a. Utilization of graphic standards. (10 b. Before november 1 (70 points) points) c. after november 1 (25 points) 35

Districts with 101 clubs or more the information in accordance with each a. Before november 1 (100 points) individual heading described below. b. Before december 1 (70 points) E. Criteria c. after december 1 (25 points) 1. Monthly Reports - Prepare and distribute most 9. Club Officer Directory Addendums (25 points recent monthly financial reports and dues maximum) - Produce addendums to the club reports to the district board. The financial officer directory with updated information reports can be part of the monthly newsletter for distribution to clubs through lieutenant but will be judged separately. (200 points governors or district mailings. maximum - deduct 25 points each item not 10. Board Liaison (25 points maximum) submitted) a. Communicate at least once per month 2. Board Newsletters - Produce and distribute at with the board liaison (10 points) least ten monthly newsletters for district board b. Send all copies of the district secretary’s members. The following are to be taken into board newsletter to the liaison (15 points) consideration. (100 points maximum) (11/01) a. Utilization of graphic standards. (10 11. Service to Home, School, and points) Community (100 points if service is verified) b. Content (70 points) - Perform at least 50 hours of service to role of club treasurer (i.e. dues collection home, school, and community through Key and club budget) Club activities. Verification shall consist of a district and International dues collection description of service performed certified Fundraising project ideas by the club president and faculty advisor. deduct 5 points for every hour below 50. Upcoming district events Other responsibilities/duties of club 12. Miscellaneous* (100 points maximum) - treasurer submit evidence of performance above and beyond the call of duty including c. Timeliness of covered materials (15 recommendations and documentation of points) achievements not covered by these criteria. d. spelling/Grammar (5 points) Points shall be awarded at the discretion of 3. Club Newsletters - Produce and distribute the judges. (6/00) at least three newsletters written to club *note: If you would like special consideration treasurers. The following are to be taken into for any or all of the criteria, please include consideration. (100 points maximum) an explanation signed by the district a. Utilization of graphic standards. (10 administrator. points) b. Content (70 points) role of club treasurer (i.e. dues collection Distinguished District Treasurer’s Award and club budget) A. an evaluation will be made on the basis of district and International dues collection the criteria set forth below. This is not a contest Fundraising project ideas between district officers, but a recognition of an Upcoming district events individual’s performance. Other responsibilities/duties of club B. Only persons elected or officially appointed to treasurer their position may be submitted for consideration. c. Timeliness of covered materials (15 In order to be eligible for this award, the points) nominee must have complied with all aspects d. spelling/Grammar (5 points) of the Bylaws and Board Policy Code pertaining specifically to serving as a district officer, and 4. First Delinquent Dues Notification - send the nominee may not have violated section notification of delinquent status to delinquent 2, responsible Behavior, of the Key Club Key Club presidents and faculty advisors by International Code of Conduct. nomination december 31. (100 points) forms must be received by Key Club International no later than the first Friday in May. 5. Second Delinquent Dues Notification - send notification of delinquent dues status to C. Copies of all required documents must the school principal and president of the accompany the nomination. In order to receive sponsoring Kiwanis club by January 31. (100 this award, the nominee must accumulate a total points) of 1013 points out of 1125 possible points. (10/03) (07/05) 6. Third Delinquent Dues Notification - send notification to school principal and faculty D. Information must be submitted in no more than advisor prior to district convention. (100 one binder, not to exceed four inches, keeping points)36

7. Required Attendance - The district treasurer forms must be received by Key Club International must attend the following: (100 points no later than the first Friday in May. maximum - deduct 25 points for each event C. Copies of all required documents must not attended) accompany the nomination. In order to receive a. district convention at the beginning and this award, the nominee must accumulate a total end of term of 959 points out of 1065 possible points. (11/01) b. International Convention during his/her (10/03) (07/05) term D. Information must be submitted in no more than c. District treasurer’s forum at the one binder, not to exceed four inches, keeping International Convention in accordance with each individual heading d. all district board meetings described below. 8. Reporting - Present the treasurer’s report at all E. Criteria official board meetings. If not in attendance at board meeting, reports must be presented 1. Board Newsletters - Produce and distribute at the board meeting. (100 points maximum at least ten monthly newsletters for district - deduct 50 points for each report not board members. (100 points maximum) submitted) a. Utilization of graphic standards. (10 points) 9. Board Liaison (25 points) b. Content (70 points) a. Communicate at least once per month with the board liaison (10 points) role of club secretary (i.e. general correspondence and minutes) b. Send all copies of the district treasurer’s board newsletter to the liaison (15 points) role of club treasurer (i.e. dues collection (11/01) and club budget) Club roster collection 10. Service to Home, School, and Community - district and International dues collection Perform at least 50 hours of service to home, school, and community through Key Club Fundraising project ideas activities. Verification shall consist of a Upcoming district events description of service performed certified Other responsibilities/duties of club by the club president and faculty advisor. secretary and club treasurer deduct 5 points for every hour below 50. (100 c. Timeliness of Covered Materials (15 points if service is verified) points) 11. Miscellaneous* - submit evidence of d. spelling/Grammar (5 points) performance above and beyond the 2. Club Newsletters – Produce and distribute call of duty including recommendations at least three newsletters to club secretaries and documentation of achievements not and at least three newsletters to club covered by these criteria. Points shall be treasurers or at least four newsletters to both awarded at the discretion of the judges. (100 club secretaries and club treasurers. see list points maximum) of criteria below. (100 points maximum) *note: If you would like special consideration a. Utilization of graphic standards. (10 for any or all of the criteria, please include points) an explanation signed by the district b. Content (70 points) administrator. role of club secretary (i.e. general correspondence and minutes) role of club treasurer (i.e. dues collectionDistinguished District Secretary-Treasurer’s and club budget)Award Club roster collection A. an evaluation will be made on the basis of district and International dues collection the criteria set forth below. This is not a contest Fundraising project ideas between district officers, but a recognition of an Upcoming district ideas individual’s performance. Other responsibilities/duties of club B. Only persons elected or officially appointed to secretary and club treasurer their position may be submitted for consideration. c. Timeliness of Covered Materials (15 In order to be eligible for this award, the nominee points) must have complied with all aspects of the d. spelling/Grammar (5 points) Constitution, Bylaws and Board Policy Code pertaining specifically to serving as a district 3. Club Secretary’s Workshop – develop officer, and the nominee may not have violated materials for and conduct a club secretary’s section 2, responsible Behavior, of the Key Club workshop at the district convention at the International Code of Conduct. nomination end of term in office. (50 points maximum) 37

4. Board Minutes – distribute copies of all district with updated information for distribution to board minutes to district board officers and clubs through lieutenant governors or district submitted electronically to the International mailings. (15 points maximum) Office. (50 points maximum) 11. First Delinquent Dues Notification – send a. Within 15 days of the board meeting (50 notification of delinquent status to delinquent points) Key Club presidents and faculty advisors by b. Within 30 days of the board meeting (35 december 31. (50 points) points) c. Within 45 days of the board meeting (25 12. Second Delinquent Dues Notification – send points) notification of delinquent dues status to the school principal and president of the d. Later than 45 days (10 points) sponsoring Kiwanis club by January 31. (50 e. no report (0 points) points) 5. Monthly Reports – Prepare and distribute 13. Third Delinquent Dues Notification – send most recent monthly financial reports and notification to school principal and faculty dues reports to the district board. The advisor prior to district convention. (50 points) financial reports can be part of the monthly newsletter but will be judged separately. (100 14. Board Liaison – (25 points maximum) points maximum – deduct 15 points each a. Communicate at least once per month item not submitted.) with the board liaison (10 points) b. send all copies of the district secretary- 6. Required Attendance – The district secretary- treasurer’s board newsletter to the liaison treasurer must attend the following: (100 (15 points) (11/01) points maximum – 25 points for each event attended) 15. Service to Home, School and Community – a. district convention at the beginning and Perform at least 50 hours of service to home, end of term school and community through Key Club b. International convention during term activities. Verification shall consist of a description of service performed certified by c. Either the district secretary’s forum or the club president and faculty advisor. (100 the district treasurer’s forum at the points if service is verified – deduct 5 points International convention for every hour below 50.) d. all district board meetings 16. Miscellaneous* – submit evidence of 7. Reporting – Present a secretary-treasurer’s performance above and beyond the report at all official board meetings. (100 call of duty including recommendations points maximum –deduct 25 points for each and documentation of achievements not report not submitted) covered by these criteria. Points shall be 8. Submission of District Convention Reports – awarded at the discretion of the judges. (100 submit a completed copy of contest winners, points maximum) (6/00) election results, and district convention report *note: If you would like special consideration to the International Office as required by Key for any or all of the criteria, please include Club Bylaws, after the completion of your an explanation signed by the district term. (25 points maximum) administrator. a. Within 30 days of the convention (25 points) b. Within 45 days of the convention (13 Robert F. Lucas Outstanding Lieutenant points) Governor’s Award c. Later than 45 days or no report (0 points) A. The Robert F. Lucas Outstanding Lieutenant 9. Club Officer Directory – Produce and Governor’s Award has been established to distribute a club officer directory for recognize the outstanding work by district distribution to clubs and district officers. (50 officers. an evaluation will be made on the basis points maximum) of the criteria set forth below. These criteria points should serve as goals for all lieutenant governors. Districts with 100 clubs or less Furthermore, such goals have been chosen as a. Before October 1 (50 points) criteria because of the ability to judge them b. Before november 1 (25 points) objectively. However, notice that many important c. after november 1 (0 points) duties of lieutenant governors, speaking skill Districts with 101 clubs or more and the ability to motivate for example, have a. Before november 1 (50 points) not been included in the criteria for objective judging would not be possible. The International b. Before december 1 (25 points) Board recommends consulting the governor and c. after december 1 (0 points) administrator for further duties to be outlined in 10. Club Officer Directory Addendums – Produce this criteria. addendums to the club officer directory38

B. The decision to give or not to give an be held in conjunction with regional or zone outstanding officer award to any particular conferences or can be done individually with Key Club member should, by no means, be the the club. The prescribed training should at ultimate determination of the quality of his or a minimum include position responsibilities. her year. There will always be a great number Committee structure, executing meetings, of exceptional district officers who, for reasons Kiwanis relations, communication, Major outside their own powers, do not meet the robert Emphasis Program, Youth Opportunities Fund, F. Lucas Outstanding Lieutenant Governor’s and Key Club and Kiwanis education. nOTE: award criteria. While this award is certainly an Include proof of Kiwanis involvement in your honor, the Key Club International Board hopes effort to train club officers. The percentage that all officers receive more reward from the of clubs receiving training will equal the satisfaction of serving others than could be given total number of points awarded. (100 points in any plaque. maximum).C. Only persons elected or officially appointed to 3. Club Visitation - The lieutenant governor must their position may be submitted for consideration. have visited every club within the division In order to be eligible for this award, the nominee at least once. The percentage of clubs must have complied with all aspects of the visited will equal the total number of points Constitution, Bylaws and Board Policy Code awarded. (100 points maximum). pertaining specifically to serving as a district officer, and the nominee may not have violated 4. Required Attendance - The lieutenant section 2, responsible Behavior, of the Key Club governor must attend the following: (200 International Code of Conduct. nominations are points maximum - deduct 50 points for each NOT limited to one per district and there exists event not attended) no time requirement for which the lieutenant a. district Convention at the beginning governor must serve in office. applications must and end of his/her term as lieutenant be received by Key Club district administrator no governor. later than the first Friday in May. b. International Convention during his/her term in office including all meetings andD. Copies of all required documents must training sessions for lieutenant governors. accompany the nomination. In order to be c. all district board meetings. considered for this award, the nominee must accumulate a total of 1040 points out of the d. district Officers Training Conference. 1300 possible points. If a nominee accumulated 5. Delegates at District Convention - Each club less than 1040 points and still feels that he/she within the division must be represented by should be considered for the award because of at least two voting delegates at the district extenuating circumstances, he/she must submit convention. (100 points maximum) in writing why he/she has not accumulated the total number of points along with his/her other 6. Dues Collection - The average percentage requirements. of district and International dues collected by december 1 will equal the total number ofE. The robert F. Lucas award will not merely be points awarded. (100 points maximum) given to those who have received the required number of points. It shall seek to recognize those 7. Club Growth - Work with Kiwanis to increase who excel in personal qualifications as well. the number of active clubs within the division during the administrative year as defined byF. Information must be submitted in notebook form. Key Club International Policy 2.3 by either Keeping the information in accordance with building new clubs or reactivating suspended each individual heading described below. clubs. (100 points maximum)G. Criteria a. Increasing number of active clubs by 1 (50 points) 1. Club Newsletter - Produce and distribute at b. Increasing number of active clubs by least ten monthly newsletters for his/her club more than 1 (100 points) presidents. The following are to be taken into consideration. (100 points maximum) Clubs on suspended status before the lieutenant governor’s term, revoked a. appearance at International Convention, will not b. Content including: Major Emphasis affect points awarded. However, clubs Program, Youth Opportunities Fund reactivated from suspended status c. Timeliness of covered materials during the lieutenant governor’s term will d. spelling/Grammar still receive points. 2. Club Officer Training - (100 points maximum) 8. Submission of New Club Officer Information - - By november 15, the lieutenant governor new club officer information must be must work with Kiwanis to provide the submitted by all clubs within the division to the prescribed training of all club officers at a International Office. (100 points maximum) divisional training conference or at a pre- a. By June 15 (100 points) arranged meeting with club officers. This can b. By October 1 (75 points) 39

c. By november 1 (50 points) President’s Council Meetings can be held in d. Later than november 1 (0 points) conjunction with a divisional meeting. However, in order for points to be awarded for a meeting, 9. Division-Wide Function - Lieutenant governors a two-thirds quorum must be present. agendas are encouraged to hold a division-wide function. must accompany the nomination. President’s Council Meetings do not count. (100 points maximum). The percentage of clubs 12. Service to Home, School, and Community participating will equal the total number of (100 points if service is verified) - Perform at points awarded. (100 points maximum). least 50 hours of service to home, school, and community through Key Club activities. 10. Committee Correspondence - Lieutenant Verification shall consist of a description of governors are encouraged to communicate service performed certified by the club president with members of their district committees and faculty advisor. deduct 5 points for every regularly and to report the committees’ progress hour below 50. in the district. (50 points maximum - 5 points awarded for each piece of correspondence) 13. Miscellaneous (50 points maximum) - Submit evidence of performance above and beyond 11. President’s Council Meetings - President’s the call of duty including recommendations and Council Meetings should be held by lieutenant documentation of achievements not covered governors on a regular basis. by these criteria. Points shall be awarded at the a. at least 5 meetings held (100 points) discretion of the judges. (6/00) b. at least 4 meetings held (80 points) c. at least 3 meetings held (60 points) d. at least 2 meetings held (40 points) e. at least 1 meeting held (20 points) f. no meetings held (0 points) notes40

Character Building Leadership Inclusiveness Caring

Character Building Leadership Inclusiveness CaringDeveloping leaders through service since 1925. www.keyclub.org 3636 WOODVIEW TRACE INDIANAPOLIS, IN 46268 USA 317- 875- 8755 • US AND CANADA: 1- 800-KIWANIS E-mail: keyclub@kiwanis.org GIKC080805

Guide key club_2009-10_guidebook.sflb

by Christopher Humber on May 01, 2011

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