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Event Management Solutions


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  • 1. Event Management Solution Event Management Solution (Group 11) Atul Singh Yatin Datta Anish Manu Arvind Srinivasan Uphar Agarwal Kishore Nanda
  • 2. Corporate Events Conferences Product Launches Marketing Events Special Events Road Shows Grand Openings Fashion Shows Sports Meet (Olympics) Concerts Services of an Event Management Company Event Management Solution (Group 11)
  • 3. Not an easy business to be in: Event Management is a multi-billion dollar industry, growing rapidly, with mega shows and events hosted regularly. Aim Manage Event Management Solution (Group 11) Decorations, Entertainment, Ground Transportation, Guides/Ushers, Housing, Instructions/Maps ,Interpreters/Translators, Meet and Greet Parking Facilities/Services, Registration, Security, Signs Support Staff, Traffic Services, Travel Arrangements, Catering etc. Event Management Company
  • 4. Challenges for Occasions Unlimited
    • Expand operations to multiple locations.
    • Manage increased business volume.
    • Increase the market visibility.
    • Enable IT to automate, integrate and manage the operations effectively.
    • CUG b/w the various branches for cost efficient communication
    • Need for a web based Event Management System
    Event Management Solution (Group 11)
  • 5. Strategy Envisioned
    • Establish IT Infrastructure to network all the offices
    • Means for streamlining the internal processes to enhance operational efficiency
    • Use IT solutions for conferences, events and exhibitions.
    • Enhance existing website into an interactive, customizable, end-to-end event management system
    • Utilize a centralized database for providing administrators, event planners, and attendees with real-time access to all event information.
    Event Management Solution (Group 11)
  • 6. Solution Proposed
    • ERP implementation
    • Implement an Interactive Voice Response system to make operations efficient and minimize on staffing costs. Vendor - Avaya
    • Implement basic data network using leased circuits. Vendor – Extreme Networks
    • Implement enterprise wide communications b/w branches over VoIP using existing data infrastructure. Vendor – Cisco
    • Employ professional services to meet Web Development needs. Vendor - PCS
    Event Management Solution (Group 11)
  • 7. Hardware Proposed
    • Sun Blade 150 server for Interactive Response system
    • Extreme ‘BlackDiamond’ core switches and ‘Summit’ series Edge Switches for data network
    • HP Proliant ML100 as database , web and mail/messaging servers
    • HP ProLiant DL320 server for enterprise wide communications and Cisco IP endpoints
    Event Management Solution (Group 11)
  • 8. Software Proposed
    • WIN-2003 server Edition
    • Oracle 9i DB
    • Lotus Notes Domino for mail/messaging purposes
    • ERP solution from ‘Epicor’ for business warehousing , reporting and inventory management purposes
    • ‘ Avaya IR’ package for interactive voice response
    • Cisco ‘CallManager’ for enterprise voice communications
    Event Management Solution (Group 11)
  • 9. SunBlade 150 HP ProLiant ML 100 HP ProLiant DL 320 Black Diamond 12804R Summit X240e Event Management Solution (Group 11)
  • 10. HQ LAN Architecture (BLR) Event Management Solution (Group 11)
  • 11. Inter Region Architecture Event Management Solution (Group 11)
  • 12. Costs
    • Fixed Costs
      • Servers, Switches
      • Routers
      • IP Phones
      • Cabling
      • Software, IVR
    • Recurring cost
      • Leased Line charges
      • Annual Maintenance Contract (AMC)
    Event Management Solution (Group 11)
  • 13. Conclusion
    • Streamlined Process
    • Increased Efficiency
    • More Business
    • Wider Recognition
  • 14. Thank You Event Management Solution (Group 11)