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Report writing


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  • 2.  “A business Report is an orderly arranged ,unbiased communication of factualinformation that serves some business purpose” Types of report: Business Reports Academic Reports Business Reports:• Routine Reports:a) Progress Reportb) Inspection Reportc) Performance Appraisald) Periodical Report Special report:a) Investigating reportb) Survey Reportc) FIRd) Project Report Informational report Analytical report
  • 3. Five W’s & 1 H of Report:Why,What,Who,When,Where,& How Why is it Important to study the Report Why the Problem should be analyzed What is it’s relevance/significance What are the benefits Who is involved in the situation Who is the reader When did the problem started When I am going to write the report Where would the reader be at the time of reading the report How would the report be written? What information is to betaken
  • 4. Planning for Report1. Define the Problem & the Purpose2. Outline the Issues for investigation3. Prepare a work plan4. Conduct research,analyse & interpret5. Draw conclusion
  • 5. Process of Report writing: Subject matter should be analyzed logically The final outcome is assessed A rough draft for the outcome is prepared Rewriting the rough draft Final Bibliography Writing the final draft Details of defining the problem Purpose of report writing Presentation of report before concerned Utility of the report
  • 6. Ideal Project report should containfollowing items:1. Preliminary Pages: cover Title Page Authorization Acknowledgments Executive Summary Abstract Table of contents List of Illustrations
  • 7. 2 MainText:a) Summary Introduction MainText/Findings Conclusion/Recommendations/submissionb) Introduction Introducing the theme Review of related literature Methodologyc) Results Statistical analysis Testing of hypothesis Conclusion & Recommendations
  • 8. 3 End Matter Annexure Bibliography Questionnaire Indexing Mathematical derivations Appendices Glossary(if necessary)
  • 9. Cover First page of the report Title of the Report Name/Names Of the Author/authors of theReport Name of the organization to which it issubmitted
  • 10. 1) Title Pagea) Title of the Reportb) name of the authorc) Name of the authority for whom the Reportwas writtend) Contract, project or Job Numbere) Distribution list
  • 11. 2)Authorization Person or department authorized to carryresearch and make report.Also carryauthorized from.e.g. “This report is submitted as partial fulfillmentof the requirement of MBA Program of ICFAIBusiness School”.
  • 12. 3).Acknowledgements to acknowledge and thank who have helpedyou. Order should be: Head of the organization Company Guide Faculty in-charge Others
  • 13. 4).Executive summary In condense form the crux of the report.Thepurpose of this is to enable the reader tograsp the main element of the report quickly.It should be self sufficient and intelligible,without reference to any other part of thereport. It is not the substitute of the report,but it contain sufficient information to allowthe reader to ascertain his/her interest
  • 14. 5).Abstract An Abstract is a technical summary It is read by the people who are familiar withthe report.Technical jargon can be used here.An Abstract can be part of the report.
  • 15. 6).Table of Content Leave 1’’ margin on both sides, top & bottom
  • 16. 7).List of illustrations if large no of tables and figures are used Introduction: Purpose of the Report,limitation ,scope of study,mathod ofcollecting data,sourses,including literaturesurvey to give reader a clear picture of thework. MainText:
  • 17. References Arrange all references alphabetically by theAuthors last Name or by the title of theReference. e.g. Crane, Ronald S.,Critics and Criticism: Ancientand Modern.Chicago: University of ChicagoPress,1952 “Time to Call in the Boss” Business Week,27July 2005,32-36 for periodicals).
  • 18. Glossary A list of definitions A footnote at the bottom with asterisk orsome other form of notation to inform yourreaders that the term is defined in theglossary.
  • 19. Bibliography