121207 essential technology for law office
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121207 essential technology for law office



This is a presentation for the Maine Bar Association I did with Rodney Dowell.

This is a presentation for the Maine Bar Association I did with Rodney Dowell.



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  • Synchronous dynamic random access memory (SDRAM)
  • Lets talk about experience and recommendationsdisposable
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  • Discuss standalone v. Enterprisersd
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  • rsdFederal2003 Fair and Accurate Credit Transaction ActGramm-Leach-Bliley Financial Modernization Act of 1999StateMGL 93H, Security Breaches (May 1, 2009)
  • Dialawg’s Built-In FREE FeaturesBasic Services Use your Dialawg account to share unlimited private files and messages within your firm and with co-counsel, or as offsite backup storage—without paying a dime. SSL Security Unlimited messages within your firm Unlimited firm-wide file and revision storage Optional backup software Outlook®, iPhone®, and Blackberry® integration Complete audit logs World-class communication network Premium Services — À La Carte Plan$5/month per matter: Client Services Exchange unlimited files and messages with your client(s) via their free Dialawg account for just $5 per month for each matter you have open. Your client never receives a bill, and their use is entirely free. $0.44/message or file: Quick Compose Message/File Quick compose is a simple, password-protectable way to send a file or message to a recipient without a Dialawg account—for just 44¢ per recipient. $5/month unlimited: Voicemail Service with Transcription You may add Dialawg voicemail service to your account for just $5 per month—including unlimited voice message transmission and transcription—regardless of your number of matters. Learn more Premium Services — Unlimited Plan$99/month: Unlimited Services Get unlimited client services, quick compose files and messages, and voicemail service for a flat $99 per month per user. As always, client accounts are free.

121207 essential technology for law office 121207 essential technology for law office Presentation Transcript

  • Essential Technology for the New Law Practice: Hardware and SoftwareRodney Dowell, Massachusetts Lawyers Concerned for LawyersAlan Klevan, Law Offices of Alan J. Klevan, Newton, MA
  • Mission ControlMost Essential Office Hardware, Often Overlooked oYour ComputerDesktop vs Laptop vs Netbook vs TabletDon’t Buy Out-of-the Box!Remote Access Key Considerations:  Processor speed -- multiple coreSecond, or Multiple Monitors  SDRAM 4GB+  Hard Drive --GB + speed  Operating System  Windows 7  Professional  Ultimate  Mac OS X  Does it work with what you have?
  • Scanners + Printers + Fax, Oh My! Multifunction versus Multiple Machines Does It OCR? Desktop versus Portable Bundle Packages: Scanner plus PDF Converter o Fujitsu ScanSnap with Adobe Acrobat o Kodak ScanMate with Nuance PDF PaperPort & OmniPage Scanning Process + Naming Conventions o Create Workflow for Scanning Processes o Create Coherent and Consistent Naming Conventions
  • PDF = Pretty Damn FinePDF = “Portable Document Format” o Image Scan (Non-OCR) versus Text Scan (OCR) o *Only OCR’d Documents May Be Manipulated*Converter Program Optionso Adobe Acrobat 10 (“X”) (the “Gold” Standard)o Nuance PDF Converter 7 (the “Silver” Standard)o Cheap or Free Options (the “Bronze” Standards) o PDFForge/CutePDF, e.g. Advantages of PDF: o Looks the Same on Every Computer o Bates Stamping o Forms Creation o Metadata Removal o Encryption and Password Protection
  • Printers, printers, printerso Brother HL-2240 Laser Printer ($120), 24 ppmo Lexmark E260dn Ink Printer ($180), 35 ppmo HP Laser Jet M1522nf ($325), 24 ppm + multifunctiono Canon imageClass MF8050Cn ($500), 8-12 ppm + multifunction Key Considerations:  Print Quality  Printing Speed Multiple Trays vs Switching Trays  Networkability
  • Know the true cost of ink www.brighthub.com
  • Your Good Stuff CheapBuy Your Tech Tools and Toys from Discount Websites: o Shopzilla o NewEgg o CTIStore o Ben’s Bargains o Buy.com o Geeks.com o MeritLine.com Coupon Sites: o Groupon.com o RetailMeNot.com o DealCoupon.com
  • Just the eFacts, Ma’am Issues of Traditional Fax o Jamming o Out of Paper o Out of Ink o OverwritingeFax is the Answer Compare Services at: www.faxcompare.com
  • Smartphones o iPhone Key Considerations: o Android  Compatible w/ Operating o Blackberry System, Email + Calendar  “Deal of the Day”  Data Plan  Battery Life  Usability  Wireless Synchronicity Microsoft Exchange Server Mobile MeCompare + Contrast @
  • Productivity Software o Microsoft Office 2010 o Google Docs o WordPerfect Office X5 o Open Office 3.3To-Do: Draft Documents Create Spreadsheets Key Considerations: Build Presentations Email + Calendar? (Sync?)  Features  Cost  Conversion  Collaboration  Upgrades
  • Access your files anywhere
  • USE PRACTICE MANAGEMENT SOFTWARE TO . . . Matter Dashboard Contacts Deadlines/Ticklers Calendared Events MATTER Check for conflictsCalendar Documents Schedule client contact
  • Product Choices:Traditional Software Download -AbacusLaw, Amicus AttorneySaaS -Clio, Firm Manager, RocketMatterHybrid: Traditional/SaaS -Needles + eCaseEmail Add-On -Credenza Works right in Outlook
  • I just want to track my time.
  • Financial Management Software o Excel o Quicken vs Quickbooks o RTG Bills o Tabs3 o Built-Ins o Chrometa o Smart Time o Trust Accounting o Hire Accountant?
  • SECURE CLIENT INFORMATION• Keep bad guys out • Encrypt Confidential Information
  • STAYING SAFEBasic Anti-Virus $0 Premium Versions: $50.00+/-
  • Keeping Bad Guys Out• Hardware Protection – Firewalls• Strong passwords – !MCLEc0rse – Best practice is now 12
  • KEEPING IT SAFE In The Cloud At The Office X 3 = $90.00
  • Encryption Tools PDF Microsoft Word http://wordarticles.com/Shorts/Security/Lega cyEncryption.phpo Adobe Acrobat (the “Gold” Standard)o Nuance PDF Converter (the “Silver” Standard)
  • Secure Encrypted Communications.
  • Software – Desktop Search• Find files quickly – Email – Documents – Web-searches
  •  FREE CONFIDENTIALContact the LCL Team:Rodney S. Dowell, Esq. Follow LCL:Executive DirectorLCL, Inc. Web: www.lclma.org Blog: http://lclma.blogspot.comEmail: rodney@lclma.org Twitter: www.twitter.com/rodneydowellPhone: (857) 383-3252 www.twitter.com/LCL_MassLawyers www.twitter.com/MassLOMAP
  • GOOD LUCK TO YOU! Alan J. Klevan, Esquire LAW PRACTICE STRATEGIES99 Needham Street, Suite 1422 Newton, MA 02461 617-564-3299 alan@lawpracticestrategies.com www.twitter.com/AlanKlevan www.lawpracticestrategies.com