AUTOMASI PERPUSTAKAAN PERTEMUAN KE 4 OLEH : SRI ATI SUWANTO
PERTIMBANGAN-2 YG DIPERLUKAN DALAMPERENCANAAN AUTOMASI PERPUSTAKAANDalam merencanakan dan mengimplementasikan Automasi Perpustakaan kajian yang mendalam tentang sistem yang telah ada di perpustakaan dan visi dari perpustakaan memungkinakn anda untuk mempersiapkan teknologi yang bagus dan proposal proyek yang baik.Tahap-tahapnya Visi Kesenjangan Studi Fisibilitas Perencanaan teknologi : a) Teknologi Sistem; b) Teknologi Jaringan Penganggaran Proyek proposal
VISION A vision is a dream. It is a vivid picture of what you would like your library to become in the near future. It is based on the mission of your library, the needs of your users and on the trends in library service. A vision provides direction and a philosophy for the library.
DETERMINING PRESENT STATUSA systems study is conducted to assess thelibrary’s status and needs. It involvesgathering data about the library’soperations, facilities, collections, procedures, staff expertise, etc.In general, the assessment should involvegathering information about user needs andwants and matching these with what thelibrary can presently offer.
SOURCES OF DATA Statistics Staff profile Patron profile Policies and procedures Functional specifications
Technical and Support ServicesReports/tools Readers Services Computer Services New Circulationacquisitions List/ Other Acquisitions lists and reports MMR OPAC User Feedback Cataloging Indexes Serials and other Indexing/Listing lists Web ReferenceOPAC/Index Users
HOW DO YOU DETERMINE YOURREQUIREMENTS?By comparing the actual status with theobjectives of the project, the systemsrequirements can be determined.
FEASIBILITY STUDY Immediately after the analysis and design for the system has been completed, a feasibility study must be conducted. It is designed to answer: Is the proposed system possible? Is it necessary? What other options are available? Is it affordable? The end product of a feasibility study is a report to management.
TECHNOLOGY PLANWritten documentContains: Vision, Goals and Objectives Components of the project in terms of needs to achieve the vision Specifications for your system requirements, Financial estimates, Action plan and Time table for the project.
PROJECT PROPOSALProposals are- based on the technology plan. prepared for presentation to funding agencies, hence they must be affordable for the funding agency,They must follow the format of the fundingagency and they must be within the thrust ofthe funding agency.
SELECTION AND ACQUISITION OF ILMS Inhouse - locally developed by the institution Commercial software Off-the-shelf turnkey systems Software packages only - modular, customizable systems To determine the best package for your library, analyze and identify your needs and match it with the features and functions of integrated library systems.
IN-HOUSE SYSTEMSAdvantages: highlycustomized, specific to the library’s wants and needs Make use of locally available resources: materials and personnelDisadvantages: Strong need for staff expertise Proper documentation Turns out to be more expensive May not be as flexible and user-friendly
TURNKEY SYSTEMSAdvantages: Ready to run standardized package Worry free installation: hardware and softwareDisadvantages: Highly dependent with the vendor Costly – initial cost and maintenance Usually uses proprietary systems - difficult to upgrade or migrate to another system
SOFTWARE PACKAGES ONLYAdvantages: Modular– lower initial cost CustomizableDisadvantages: Needs a certain level of staff expertise Additional cost for added functional modules
NEED FOR EVALUATION OFINTEGRATED LIBRARY SYSTEMSThe task of evaluating integrated library systems isnecessary to choose the most appropriate librarymanagement system that will answer the needs of the libraryin automating its operations.The task of selecting software packages requires carefulplanning. To reach an informed decision you will have tostudy several systems to: become aware of the modules offered by the different suppliers and relate them to your needs be able to identify some critical factors like cost of hardware and software, training, maintenance, support, upgrade, etc. be able to evaluate the credibility of the supplier, and be able to make a short-list of packages and suppliers you will contact for the RFP
STEPS IN SELECTING AN INTEGRATEDLIBRARY SYSTEM Analyze and identify your needs Develop criteria for evaluation based on your needs assessment Read relevant reviews of library automation systems and related technologies and standards Prepare a short list of library software packages, their features, functional modules available, and standards supported Ask libraries for an honest evaluation of their library management system If possible, visit local libraries or institutions using a library management system Ask vendors for a demo version to try out, or if available download from their site on the Net Determine and compare initial and total cost of each library system
CRITERIA FOR SELECTION OFLIBRARY SYSTEMS The criteria must be based on How it matches the library’s requirements. Product quality Cost Features Functions Installation date and time duration of installation, staff training Support services
CRITERIA FOR SELECTION OF ILMS Operating system: Interoperability Hardware/Software requirements Functionality: What modules are available, value addition to existing functions User interface: navigation, error alerts, intuitive, customization Design: Flexibility, switching from one module to another, multifunctional modules, does it enhance the productivity Conforming to standards: MARC, Z39.50
CRITERIA FOR SELECTION OF ILMS Scalability: single user-multi-user-network. Can it be used in a client-server LAN architecture User controlled customization Reports that help take decisions Security levels Training support Cost- initial, user license, maintenance, h/w, s/w costs, cost of customization Development support, upgrades and its cost Migration, data transfer Manuals, documentation and online help