New Perspectives: Access.07

839 views
784 views

Published on

Microsoft Access 2010; New Perspectives, published by Course Technologies

Published in: Education
0 Comments
2 Likes
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total views
839
On SlideShare
0
From Embeds
0
Number of Embeds
2
Actions
Shares
0
Downloads
113
Comments
0
Likes
2
Embeds 0
No embeds

No notes for slide

New Perspectives: Access.07

  1. 1. Tutorial 7 Creating Custom ReportsMicrosoft Access 2010 ®
  2. 2. Objectives XP • View, filter, and copy report information in Report view • Modify a report in Layout view • Modify a report in Design view • Design and create a custom report • Sort and group data in a reportNew Perspectives on Microsoft Access 2010 2
  3. 3. Objectives XP • Add, move, resize, and align controls in a report • Add lines to a report • Hide duplicate values in a report • Add the date, page numbers, and title to a report • Create and modify mailing labelsNew Perspectives on Microsoft Access 2010 3
  4. 4. Report Sections XPNew Perspectives on Microsoft Access 2010 4
  5. 5. Customizing Existing Reports XP • Report view provides an interactive view of a reportNew Perspectives on Microsoft Access 2010 5
  6. 6. Customizing Existing Reports XPNew Perspectives on Microsoft Access 2010 6
  7. 7. Customizing Existing Reports XPNew Perspectives on Microsoft Access 2010 7
  8. 8. Custom Report Design XPNew Perspectives on Microsoft Access 2010 8
  9. 9. Designing a Custom Report XP • Before you create a custom report, you should first plan the report’s contents and appearance – Purpose and record source – Sort order – Grouping fields – Balance attractiveness and readability – Group related fields – Identify field values – Include title, page number, and date on every page – Identify end of report – Use little formatting – Use consistent styleNew Perspectives on Microsoft Access 2010 9
  10. 10. Creating a Query for a Custom XP ReportNew Perspectives on Microsoft Access 2010 10
  11. 11. Creating a Blank Report XP in Layout View • Click the Create tab on the Ribbon • In the Reports group on the Create tab, click the Blank Report button to open a blank report in Layout viewNew Perspectives on Microsoft Access 2010 11
  12. 12. Sorting and Grouping Data XP in a Report • Display the report in Layout or Design view • If necessary, click the Group & Sort button in the Grouping & Totals group on the Design tab to display the Group, Sort, and Total pane • To select a grouping field, click the Add a group button in the Group, Sort, and Total pane, and then click the grouping field in the list. To set additional properties for the grouping field, click the More button on the group field band • To select a sort field that is not a grouping field, click the Add a sort button in the Group, Sort, and Total pane, and then click the sort field in the list. To set additional properties for the sort field, click the More button on the sort field bandNew Perspectives on Microsoft Access 2010 12
  13. 13. Sorting and Grouping Data XP in a ReportNew Perspectives on Microsoft Access 2010 13
  14. 14. Working with Controls XP in Design View • Compared to Layout view, Design view gives you greater control over the placement and sizing of controls, and lets you add and manipulate many more controls, but at the expense of not being able to see live data in the controls to guide you as you make changesNew Perspectives on Microsoft Access 2010 14
  15. 15. Hiding Duplicate Values in a XP Report • Display the report in Layout or Design view • Open the property sheet for the field whose duplicate values you want to hide, set the Hide Duplicates property to Yes, and then close the property sheetNew Perspectives on Microsoft Access 2010 15
  16. 16. Custom Report Design XPNew Perspectives on Microsoft Access 2010 16
  17. 17. Adding the Date and Time XP to a Report • Display the report in Layout or Design view • In the Header/Footer group on the Design tab in Design view or in Layout view, click the Date and Time button to open the Date and Time dialog box • To display the date, click the Include Date check box, and then click one of the three date option buttons • To display the time, click the Include Time check box, and then click one of the three time option buttons • Click the OK buttonNew Perspectives on Microsoft Access 2010 17
  18. 18. Adding the Date and Time XP to a ReportNew Perspectives on Microsoft Access 2010 18
  19. 19. Adding Page Numbers to a ReportXP • Display the report in Layout or Design view • In the Header/Footer group on the Design tab in Design view or in Layout view, click the Page Numbers button to open the Page Numbers dialog box • Select the format, position, and alignment options you want • Select whether you want to display the page number on the first page • Click the OK button to place the page number expression in the reportNew Perspectives on Microsoft Access 2010 19
  20. 20. Adding Page Numbers to a ReportXPNew Perspectives on Microsoft Access 2010 20
  21. 21. Adding a Title to a Report XPNew Perspectives on Microsoft Access 2010 21
  22. 22. Creating Mailing Labels XP and Other Labels • In the Navigation Pane, click the table or query that’ll serve as the record source for the labels • In the Reports group on the Create tab, click the Labels button to start the Label Wizard and open its first dialog box • Select the label manufacturer and its product number, and then click the Next button • Select the label font, color, and style, and then click the Next button • Construct the label content by selecting the fields from the record source and specifying their placement and spacing on the label, and then click the Next button • Select one or more optional sort fields, click the Next button, specify the report name, and then click the Finish buttonNew Perspectives on Microsoft Access 2010 22
  23. 23. Creating Mailing Labels and XP Other LabelsNew Perspectives on Microsoft Access 2010 23

×