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Apps & web tools by Stefania Conti-Vecchi

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  • 1. Stefania Conti-VecchiMobile applications and web tools forevent organisation
  • 2. Stefania Conti-Vecchi – Association Congress 2012WIFI NETWORK TO CONNECT GSM5
  • 3. Stefania Conti-Vecchi – Association Congress 2012 TOOLBOX KITThis very practical seminar is intended to providean integrated toolbox kit of free and freemiumtools to manage every aspect of an event +
  • 4. Stefania Conti-Vecchi – Association Congress 2012WEB TOOLS AND MOBILE APPSTOOLS
  • 5. Stefania Conti-Vecchi – Association Congress 2012QUICK POLLHOW MANY OF YOU HAVE THEIR OWNLAPTOP HERE IN THE ROOM?(no voting system - please technologically rise your hand)
  • 6. Stefania Conti-Vecchi – Association Congress 2012QUICK POLLHOW MANY OF YOU HAVE THEIR OWNIPAD OR IPHONE HERE?
  • 7. Stefania Conti-Vecchi – Association Congress 2012TOOLBOX KIT FOR MEETING & EVENTS YES BUT... OF WHAT KIND? Virtual, Face to face or both? Let’s think about Hybrid Events or international congresses and conferences
  • 8. Stefania Conti-Vecchi – Association Congress 2012 SOME TIPS Availability of the apps in the Appstores of the countries involved in your event Updates and bugs (the apps change names and icons frequently) Availability of the service they are selling in the location/country/state of your event
  • 9. Stefania Conti-Vecchi – Association Congress 2012 SOME TIPS Wifi connectivity in the venue selected (if required from the app you are going to use) Some apps need the devices to be under the same wifi. ….and most of all think about your attendees needs!
  • 10. Stefania Conti-Vecchi – Association Congress 2012 TOOLSSETTING TIME FOR DIFFERENT COUNTRIES www.worldtimeserver.com/meeting-planner.aspx
  • 11. Stefania Conti-Vecchi – Association Congress 2012SETTING TIME FOR DIFFERENT COUNTRIESMeetup timeMeetup Time is a conference call planning tool that allows you to schedule callsand meetings with colleagues from all over the world. Export your results toiCal, email to other participants and copy to your own clipboard or Notes.
  • 12. Stefania Conti-Vecchi – Association Congress 2012 TOOLSSCHEDULE YOUR MEETING ACCORDING TO PARTICIPANTS AVAILABILITY doodle.com
  • 13. Stefania Conti-Vecchi – Association Congress 2012 TOOLSRECRUITING ATTENDEES ON SOCIAL MEDIA HootSuite HootSuite allows you to send and schedule Twitter, Facebook, LinkedIn, and Foursquare updates, track click stats, and set up tracking columns to monitor keywords, #hashtags, and lists. You can reach more people differentiating the times of your tweets!
  • 14. Stefania Conti-Vecchi – Association Congress 2012 TRACKING THE FLIGHTSOF YOUR SPEAKERS OR GUESTS FlightTrack Pro – Live Flight Status Tracker Import flight data automatically from any airline confirmation email and get push alerts with real-time changes to your flight. Get real-time flight itinerary updates, and beautiful, zoomable maps that even work offline.
  • 15. Stefania Conti-Vecchi – Association Congress 2012 TOOLSMEETINGS & EVENTS INFO AND MATERIALS lanyrd.comLanyrdMakes it easier to find professionalevents and conferences. See eventsyour Twitter contacts are attending& speaking at. Create a profile ofevents youve spoken at.
  • 16. Stefania Conti-Vecchi – Association Congress 2012 MEETINGS & EVENTS INFO AND MATERIALS Zwoor Event HD The meeting materials, agenda, speaker bio on your iPad or iPhone. Enter the meeting code, and all the event materials are available on your device, online and offline. Prepare the meeting materials via our website at www.zwoor.com, and share the meeting code with your participants.JOIN THE MEETING EVENTAGIST (capital letters)
  • 17. Stefania Conti-Vecchi – Association Congress 2012 ON-LINE COLLABORATION AND TOOLS CO-CREATIONpiratepad.nethttp://piratepad.net/ep/pad/view/I0VWjmIfvg/latest
  • 18. Stefania Conti-Vecchi – Association Congress 2012 ON-LINE COLLABORATION AND TOOLS CO-CREATIONwww.editgrid.com Example
  • 19. Stefania Conti-Vecchi – Association Congress 2012ON-LINE COLLABORATION AND TOOLS CO-CREATION www.twiddla.com
  • 20. Stefania Conti-Vecchi – Association Congress 2012 ON-LINE COLLABORATION AND TOOLS CO-CREATIONwww.stixy.comPhotosFilesNotesTo-do list
  • 21. Stefania Conti-Vecchi – Association Congress 2012 TOOLS SHARING DOCUMENTS Dropbox Dropbox is a free service that lets you bring all your photos, docs, and videos anywhere. After you install Dropbox on your computer, any file you save to your Dropbox will automatically save to all your computers, your iPhone and iPad and even the Dropbox website! Free Up to 18 GB (2 GB + 500 MB per referral) Skydrive SkyDrive is the place to store your files so you can access them from virtually any device. With SkyDrive for iOS, you can now easily access, manage, and share files on the go. You can also upload photos or videos from your iPhone or iPad to SkyDrive. Free 7 up to 25 GB for a limited time
  • 22. Stefania Conti-Vecchi – Association Congress 2012 TOOLSASSOCIATION’S SOCIAL NETWORK?www.yammer.com Yammer is a private, secure social network for your company….
  • 23. Stefania Conti-Vecchi – Association Congress 2012 PROJECT MANAGEMENT TOOLSwww.moovia.com www.bestvendor.com/apps/project-management/moovia
  • 24. Stefania Conti-Vecchi – Association Congress 2012 PROJECT MANAGEMENT TOOLSwww.mavenlink.com
  • 25. Stefania Conti-Vecchi – Association Congress 2012 TOOLSPROJECT AND EVENT MANAGEMENT CUSTOMIZABLE ACCORDING TO YOUR NEEDSpodio.com
  • 26. Stefania Conti-Vecchi – Association Congress 2012 CONFERENCE CALL AND TOOLS ONLINE COLLABORATION vyew.com• No installation or registration• Up to 10 people in video conference• The work spaces are always active to allow asynchronous collaboration
  • 27. Stefania Conti-Vecchi – Association Congress 2012 BRAINSTORMING iBrainstorm (iPad) + iBrainstorm Companion (up to 4 iPhone) Capturing and sharing your inner most creative genius has never been easier. Introducing the first multi-device collaboration tool from Universal Mind. From iPhone to iPad with just a flick of the finger, iBrainstorm has set the bar and has redefined the very nature of collaboration. iBrainstorm Companion is used to connect to a running session of iBrainstorm on the iPad. It gives up to 4 people, the ability to create ideas on their iPhones and flick them over to the iPad! 4 Iphone owners to iBrainstorm Companion
  • 28. Stefania Conti-Vecchi – Association Congress 2012
  • 29. Stefania Conti-Vecchi – Association Congress 2012 MEETINGS AND ASSEMBLY MANAGEMENT Assemblee Assemblees main objectives are to make meetings better and more efficient. We want to help you save time, be flexible and avoid distractions while maximizing interaction and involvement..
  • 30. Stefania Conti-Vecchi – Association Congress 2012 TOOLS ON-LINE MINDMAPPINGwww.mindmeister.com
  • 31. Stefania Conti-Vecchi – Association Congress 2012 ATTENDEES REGISTRATIONPlease Sign InHand anyone your iPad - in a fewseconds they can fill out a form, attacha photo. Please Sign In sends you anemail with the contents of each sign-in.Please Sign In is perfect for ReceptionDesks and Guestbook for parties.
  • 32. Stefania Conti-Vecchi – Association Congress 2012 TOOLSATTENDEES REGISTRATION www.eventbrite.comEventbriteEventbrite enables anyone to create, promote, and sell tickets to anyevent imaginable; This app allows you to quickly access all yourEventbrite tickets and event information from your iPhone, and gopaperless.- View your upcoming events and information- Pull up your ticket barcode or registration info- Easily share events with your friends- See a map and get directions to the event- Contact event organizer with last-minute questionsEntry ManagerWith the Entry Manager app you can look up and check inattendees off a list, easily scan ticket barcodes to check inattendees, view live sales and attendance stats, analyze yourattendance data online after the event
  • 33. Stefania Conti-Vecchi – Association Congress 2012 REGISTRATIONS AND SOCIAL PROGRAMS PAYMENTSAt The DoorSell tickets, merchandise, food and beverage, and anything else youd like withEventbrite’s At The Door iPad app. Let your customers easily pay by credit card orcash, and process transactions in seconds. Collect customer names and emails, andget a complete view of your event sales in real-time with Eventbrite’s extensivereporting. All transactions are fully encrypted and processed securely. Swipe the Credit Card
  • 34. Stefania Conti-Vecchi – Association Congress 2012 REGISTRATIONS AND SOCIAL PROGRAMS PAYMENTSSquare Card ReaderSquare Card Reader makes it easy for anyone to accept payments, anywhere. Whenyou sign up for the service, Square sends you a free card reader that plugs into youriPad or iPhone. You can also process cash sales and send receipts to a buyer’s emailaddress. Square provides a complete downloadable record of all your sales.
  • 35. Stefania Conti-Vecchi – Association Congress 2012 TOOLSCHECK-IN AND GUEST LISTS MANAGER qrickets.com QRickets 4 - Guest List and Ticket Check-in Turns your iPad into an electronic guest list or ticket scanner. Sell tickets online or register guests for your event on qrickets.com. Then use the camera to scan the QR code check the ticket and admit a guest. tickets.
  • 36. Stefania Conti-Vecchi – Association Congress 2012CHECK-IN AND GUEST LISTS MANAGER Check In Easy - Guest List & Event Check-in Manager Check In Easy is for simple and fast guest registration, check-in, and management at events from 2 people to 20,000.
  • 37. Stefania Conti-Vecchi – Association Congress 2012 MANAGING TRADE SHOWS DATA AND FOLLOW-UP QuickLead is the ideal iPad lead capture tool for trade shows. It’s simple, quick, easy to use, and records all your leads in a central system.• Take photos of people, sketches or business cards.• Record your thoughts on the iPad itself, using your finger or a stylus.• The "export as Excel file" function makes digital management of your data quick and easy
  • 38. Stefania Conti-Vecchi – Association Congress 2012QRCODES TO SEND AN RECEIVE TEXT MESSAGES QRPager Gold QRPager converts your iPhone into a pager device that uses QR code technology designed to keep your customers. Once installed, the application will enable you to create your own alerts or notifications, both by writing the message to be displayed in your mobile whenever somebody reads the QR code and by setting the possible answers to be used in response. Scan the Qrcodes and wait for my message
  • 39. Stefania Conti-Vecchi – Association Congress 2012TIMER AND COUNTDOWN Easy Timer Easy timer is a simple timer application which displays remaining time widely. Especially the remaining minutes fills the entire screen.
  • 40. Stefania Conti-Vecchi – Association Congress 2012 TOOLS ON-LINE AND MOBILE MEETINGS TeamViewer for Meetings Participate in mobile meetings on the go! Join an online meeting from your iPad any time, anywhere.www.teamviewer.com/it/products/online-meeting.aspx
  • 41. Stefania Conti-Vecchi – Association Congress 2012 TOOLSON-LINE E MOBILE MEETINGS GoToMeeting GoToMeeting is an easy and convenient way to attend online meetings Download the free universal app and join a meeting on your iPad®, iPhone® or iPod touch® in seconds just by tapping the link in your invitation email.
  • 42. Stefania Conti-Vecchi – Association Congress 2012 TOOLS ON-LINE AND MOBILE MEETINGS join.me Attend your next online meeting on your mobile device with the join.me mobile viewer. View someone’s screen and collaborate in real time. Direct your colleagues to join.me to start a meeting, web conference or ad-hoc collaboration.join.me
  • 43. Stefania Conti-Vecchi – Association Congress 2012 TOOLS CONFERENCE CALLwww.oovoo.comVideo call up to 12 peoplesimultaneouslyFile sharingVideo recordingChat
  • 44. Stefania Conti-Vecchi – Association Congress 2012NOT ONLY FOR CONFERENCE CALLS Big rooms with little and far screens? Let participants enjoy the speech and the presentation on their iPads
  • 45. Stefania Conti-Vecchi – Association Congress 2012QUICK POLLIS THERE SOMEONE WHO KNOWSHOW TO DO A SCREENSHOT ONTHE IPAD?
  • 46. Stefania Conti-Vecchi – Association Congress 2012 IF YOU LIKE SOMETHING THAT YOU ARE WATCHING ON YOUR IPAD YOU CAN MAKE A SCREENSHOT Sleep/WakeHold down both Sleep/Wake andthe Home button until you heara sound like camera shutter.The page is now being screen shotted. The results will be saved in your Saved Photo folder Home button
  • 47. Stefania Conti-Vecchi – Association Congress 2012PLATFORMS FOR PRESENTATIONSLilyPadThe platform for presentationlive polls and questions feeds.Organize, view, share andLaunch, Meetings instantlyfrom the App. Take meaningfulnotes, follow Up & recapsMEETING ID: 752
  • 48. Stefania Conti-Vecchi – Association Congress 2012SLIDES AND PRESENTATIONS Mobile Slides Mobile Slides is a presentation tool that provides playback control, Q&A session archiving and quick web publishing functions. Any computer platform with Flash Player installed can participate anytime, anywhere in the presentation provided by any iOS device that has Mobile Slides installed on it. Of course, you can also use a VGA Adapter and export the slides into a projector directly. Pointer Show your presentation on a secondary screen such as a projector, TV or monitor and interact with it by pointing and drawing.
  • 49. Stefania Conti-Vecchi – Association Congress 2012 SLIDES AND PRESENTATIONS Remote mouse Turn your iPad into a wireless touchpad and keyboard now! You can take control of your presentations from anywhere in the room..
  • 50. Stefania Conti-Vecchi – Association Congress 2012 TWEET WALL AND LIVE POLLS Projectorfy PROJECTORFY is an iPad app used to run live events on a tv screen, projector, or any output device. Create live polls that attendees can vote for using their mobile device and see the results live during the event. Project a tweetwall showing event specific hashtags or current trends - look up #projectorfyme as an example. Display title and body slides on the fly making any event engaging and interactive..
  • 51. Stefania Conti-Vecchi – Association Congress 2012 TOOLS POLLS, SURVEYS AND QUIZpolldaddy.com Polldaddy Engage your survey respondents with Polldaddy for iOS -theyll enjoy the intuitive interface for responding to your questions and the speed of the application. Checkboxes, dropdown menus and text fields have all been optimized for your iPad or iPhones touchscreen (Polldaddy account required). Zwoor Survey for Ipad Allows a meeting participant to send answers to a survey via the iPhone or iPad. The user enters a code (e.g. Meet123) to retrieve the survey, and then proceeds to answering the questions. The meeting facilitator can see a summary of the results immediately on the zwoor.com website. You can take synchronized surveys: the survey and the questions start at the same time for everybody who has downloaded the survey. For example, a group quiz, with an award at the end.
  • 52. Stefania Conti-Vecchi – Association Congress 2012POLLS, SURVEYS AND QUIZQuickTapSurvey - Surveys & Offline Data CollectionQuickTapSurvey lets you create surveys for your iPad quickly and easily! Itspacked with features and designed to make the survey experience easy, fast andengaging for your target audience. Collect data with or without an Internetconnection.
  • 53. Stefania Conti-Vecchi – Association Congress 2012
  • 54. Stefania Conti-Vecchiwww.eventagist.com