Public speaking


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  • Psychologists call it: Picture Superiority Effect (PSE)
  • According to John Medina, your brain interprets every letter as a picture so wordy slides literally choke your brain.
  • Design experts recommend that presenters spend the majority of their time thinking, sketching and scripting. Nancy Duarte recommends that a presenter spend 90 hours creating an hour long presentation with 30 slides. But only one third of that time is spent building slides. Another third is rehearsing, but the first third is spent collecting ideas, organizing ideas, and sketching the story.
  • Public speaking

    1. 1. PublicSpeaking Asma SharabatiHebron University 2011
    2. 2. About This Program Developing Great Content Preparing Great Design Conducting Great Delivery PRESENTATION SKILLS FOR MANAGERS 2
    3. 3. Most Presenters andPresentations put you to…
    4. 4. Problems with PresentationsNo Clear PointNo Audience BenefitNo Clear FlowToo DetailedToo Long
    5. 5. Are you ready do go beyond the basics?Are you ready to learn how to convert aboring presentation into active audienceengagement?Are you ready to learn how to fine tuneyour delivery with clear stories,compelling visuals and confidence?
    6. 6. We are Visual Creatures
    7. 7. Researchers have discovered thatideas are much more likely to beremembered if they are presented aspictures instead of words or picturespaired with words.
    8. 8. Psychologists call it: Picture Superiority Effect (PSE)
    9. 9. If information is presented orally, peopleremember about 10% of the content 72 hourslater. That figure goes up to 65% if you addpicture.
    10. 10. According to John Medina, your braininterprets every letter as a picture so wordyslides literally choke your brain.
    11. 11. Here is an example of how a mediocrepresenter would launch the MacBook Air. Theywould try to squeeze every piece of informationonto one slide – along with different font styles,colors, etc.
    12. 12. Five Elements Of GreatPresentation(5P’s)Five elements make up a great presentation for you and your audience:1. Planning2. Preparation3. Pattern4. Presentation5. Performance Evaluation PRESENTATION SKILLS FOR MANAGERS 16
    13. 13. Step One: Palnning
    14. 14. Truly great presentersvisualize, plan and createideas on paper (orwhiteboards) well before theyopen the presentationsoftware
    15. 15. Design experts recommend that presentersspend the majority of their time thinking,sketching and scripting.But only one third of that time is spent buildingslides. Another third is rehearsing, but the firstthird is spent collecting ideas, organizing ideas,and sketching the story.
    16. 16. Analyzing Your Audience What are their needs? What is their knowledge level? What is their attitude – how do they feel about the topic? Demographic Information – this may include the age, gender, culture, and language of the audience members. PRESENTATION SKILLS FOR MANAGERS 23
    17. 17. Information and time management Before you start your research to gather relevant information, there are three questions that should be considered: What do I want my audience to gain? What might they already know about my topic? What is the objective of the presentation? PRESENTATION SKILLS FOR MANAGERS 25
    18. 18. Converting Your Information Into AnOutline with time limitations3-D Outline PRESENTATION SKILLS FOR MANAGERS 26
    19. 19. Step Two: preparation Prepare the place Use visual aids Practice…
    20. 20. First Rule: Prepare the place
    21. 21. Second Rule: Use Visual aidsPowerPointOverhead ProjectorWhite board
    23. 23. Presentation DesignKey Rules When Creating Bulleted Text: Use one concept per slide Use key words and phrases Make your bullet points consistent in structure PRESENTATION SKILLS FOR MANAGERS 32
    24. 24. Three Keys of Great Design1. Layout2. Consistency3. Color = Great Slide Presentation Design PRESENTATION SKILLS FOR MANAGERS 33
    25. 25. LayoutConsider your layout to be likethe skeleton of yourpresentation .. Just as ourskeleton support our bodies,your layout should supportyour message and providestructure. PRESENTATION SKILLS FOR MANAGERS 34
    26. 26. ConsistencyYou must be consistent in the following design elements: Your placement of text and images Your fonts style and sizes Your background The style and treatment of your imagery Your charts PRESENTATION SKILLS FOR MANAGERS 35
    27. 27. Color3. Color Use high contrast to increase legibility Colors should not clash – they should have a high degree of harmony Avoid clutter by using no more than four colors in your presentation PRESENTATION SKILLS FOR MANAGERS 36
    28. 28. Consistent FontsThere are two main classifications of fontsSerif and Sans SerifSerif fonts have small flourishes extending from the main strokes of each letter:Times New RomanBook AntiquaBookman Olds Style PRESENTATION SKILLS FOR MANAGERS 37
    29. 29. More On Fonts Sans Serif fonts are easier to read both on screen and in your presentations: Arial Verdana Arial Black PRESENTATION SKILLS FOR MANAGERS 38
    30. 30. Warning On Fonts Some people think that it is cute to use every font in the pack on their PC: Wrong !!!! Comic Sans Bradley Hand Freestyle Script PRESENTATION SKILLS FOR MANAGERS 39
    31. 31. Tips For Planning GreatSlides Use slides sparingly. Avoid the overuse of slides … Make slides pictorial .. Graphs, flowcharts, etc all give the viewer an better insight( A picture is worth a 1000 words) Minimum font size is 20 point PRESENTATION SKILLS FOR MANAGERS 40
    32. 32. Design Guidelines Be careful about the use of massive numbers in your slides; PRESENTATION SKILLS FOR MANAGERS 41
    33. 33. Graphs Work Nicely PRESENTATION SKILLS FOR MANAGERS 42
    37. 37. Other Good Examples To Consider PRESENTATION SKILLS FOR MANAGERS 46
    39. 39. Third Rule:Practice.. Practice… and Practice
    40. 40. Don’t be afraid!The audience wants: To hear your story For you to succeed For you to use their time wellFight fear with You mental attitude Practicing well The simple techniques we’ll show you
    41. 41. Step Three: PatternDeveloping Great Content PRESENTATION SKILLS FOR MANAGERS 53
    42. 42. • Avoid complex, linking arguments.• Focus on a linear building of information:Introduction• Point A• Point B• Point CSummary / Conclusion
    43. 43. Outline Format The format is in three parts:1. The Introduction2. The Body3. The Conclusion A golden rule of presentations is to:tell the audience what you are going to tell them (Introduction)then tell them (Body of Presentation)finally tell them what you have told them (Conclusion) PRESENTATION SKILLS FOR MANAGERS 55
    44. 44. Outlines : Introduction The introduction is your opportunity to introduce yourself and your presentation and also to: gain the attention of the audience, interest the audience and establish a rapport with them
    45. 45. OutlinesIntroduction: Should include an agenda and clarify the goals and objectives of your presentation. Can include an overview of a situation, a statement of the current situation of the organization, or a recap of history. Can use the strategies that help an introduction get attention: a quote, a question, humor, a creative image, or a sharing of emotions PRESENTATION SKILLS FOR MANAGERS 57
    46. 46. Outline format :bodyBody: present your findings make it clear to the audience the point of transition from introduction to body. will be easiest to write first. PRESENTATION SKILLS FOR MANAGERS 58
    47. 47. Outline Format: conclusionConclusion: Summarize the main points of your presentation Provide closure, and leave an impression Can consist of recommendations, future directions, next steps to take, and so forth PRESENTATION SKILLS FOR MANAGERS 59
    48. 48. Step 4: PresentationConducting GreatDelivery PRESENTATION SKILLS FOR MANAGERS 60
    49. 49. Delivering Your Presentation Voice Language Usage Movement Body Language = Great Delivery PRESENTATION SKILLS FOR MANAGERS 61
    50. 50. Managing Your Voice Try to sound natural, so your rhythm and tone is appropriate to the message you are delivering PRESENTATION SKILLS FOR MANAGERS 62
    51. 51. Managing Your VoiceVolume Speak loudly enough to reach all the members audience without overpowering those closest to you. Avoid speaking in monotone. Put some feeling into your voice and make it livelier by changes in your intonation. Practice, and you can figure out what sounds natural and appropriate for the points you are making. PRESENTATION SKILLS FOR MANAGERS 63
    52. 52. Language Usage Speak confidently Show interest Speak with feeling Use short sentences Use “Phrase and Pause” technique Short simple words Speak slowly and clearly PRESENTATION SKILLS FOR MANAGERS 64
    53. 53. Movement Work the room and work the audience Move with purpose – not because you are nervous Be natural Stand still to make an important point PRESENTATION SKILLS FOR MANAGERS 65
    54. 54. How to stand?Face the audienceMove with authority Kind of Movements
    55. 55. Body Language Stand straight – radiate energy Be relaxed – be casual Use your hands, arms and gestures But carefully !! Make eye contact with your audience Three to Five seconds per person PRESENTATION SKILLS FOR MANAGERS 67
    56. 56. More On Body Language Watch your hands Don’t handcuff yourself Don’t cross your arms Don’t wring your hands Watch the way you stand PRESENTATION SKILLS FOR MANAGERS 68
    57. 57. In Advance Of Your Presentation Practice – a lot. Don’t just think your presentation through; act it out, in front of your friends, or family. Time each section of your presentation and develop a schedule PRESENTATION SKILLS FOR MANAGERS 69
    58. 58.  Memorize the first two minutes of your presentation, so you breeze on through on time when the butterflies are most active. PRESENTATION SKILLS FOR MANAGERS 70
    59. 59. In The Hours Before Your Presentation Think Positive Thoughts Visualize yourself feeling at ease with your audience Use “affirmation” …. I can do this, I am prepared, It will go well. PRESENTATION SKILLS FOR MANAGERS 71
    60. 60.  Make sure all of your equipment is working properly Go to the washroom before you go on stage .. Don’t laugh !! Lick your lips just before you begin to speak PRESENTATION SKILLS FOR MANAGERS 72
    61. 61. Key Point People in the audience are human also. They want to hear what you have to say AND They want you to succeed ! PRESENTATION SKILLS FOR MANAGERS 73
    62. 62. When You Enter The Room Focus on making your movements fluid and confident Not too fast and not too slow Find a few friendly faces in the room SMILE Show that you want to be there Be yourself PRESENTATION SKILLS FOR MANAGERS 74
    64. 64. Handling Tough Situations It doesn’t always work out perfectly Be Prepared PRESENTATION SKILLS FOR MANAGERS 76
    65. 65. Some Examples Distractions in the Audience People with Blackberries People talking to their neighbors People who are rude People who know it all Equipment failure Moderator says “hurry up” PRESENTATION SKILLS FOR MANAGERS 77
    66. 66. Planning for the Questions Anticipate the questions ahead of time Listen carefully to the questioner Repeat or rephrase the question Answer clearly and concisely Go to the next question PRESENTATION SKILLS FOR MANAGERS 78
    67. 67. More On Questions Sometimes people like to ask 3,268 questions Others in the room could care less What do you do? Tell them to come up and talk to you later PRESENTATION SKILLS FOR MANAGERS 79
    68. 68. More On Questions What happens if someone ask you a question and you don’t have a clue what the answer is? PRESENTATION SKILLS FOR MANAGERS 80
    69. 69. Answer Do not stand there with a dumb look on your face … Instead – tell them to come up and talk to you after the presentation. You have 10 minutes to think up something smart or find a new topic. PRESENTATION SKILLS FOR MANAGERS 81
    70. 70. Dealing With Disasters PRESENTATION SKILLS FOR MANAGERS 82
    71. 71. Examples Equipment Failure Dead PowerPoint Run out of time You forget where you are in the presentation PRESENTATION SKILLS FOR MANAGERS 83
    72. 72. Final Thoughts You will be great Practice … Practice … Practice People really want to hear what you have to say PRESENTATION SKILLS FOR MANAGERS 84
    73. 73. Presentation skills