Welcome to
MUBS Calendar User Manual
Prepared by
MUBS ICT Centre
www.ictcentre.mubs.ac.ug
Email:
ictcentre@mubs.ac.ug
Face...
Google Calendar Features
•Add Events
•Invitations

•Calendar Sharing
•Search for Events
•Gmail Integration

•Mobile Access...
Why Use Calendar?
The Pros









It’s free!
Easy to Update
Can drag and drop events
Easy to expand time by drag...
Why Use Calendar?
The Pros (Cont’d)








Easy to Use
Accessible from anywhere with an internet
connection.
Notifi...
Getting Started




Use your current email address, enter a
password.
You’re ready to begin! Start entering your
event d...
Sign Into your Email
Select Calendar
Either click here

Click Here

Or click here
Calendar View
Navigation

View Choices

Day Display
Agenda

Week Display

Month Display
Calendar Views
Day
View

Week
View
Event View

Event name

Yes – Accept to attend
Maybe – When you are not sure
No – Declining to attend
Remove - When you wa...
Calendar Invitations
•Invite guests to your event
•Google Calendar lets you create invitations for special

events, send t...
Create an Event
To create an event (Meeting, Lecture, Outing, Weeding) click on create



Click to create

Click on corre...
Create event (Cont’d)
When you finish entering information in this
screen remember to click Save!
Name the event
Enter in ...
View

Invited guests
Event Planning/Publishing
• Share events with an individual, group, or whole
world
• Include events in Public Event Search...
Customizing your calendar:
• Set preferred language, country, time zone, date format, time
format
• Display weather inform...
Calendar Sharing
Privacy Settings for Individual Events
Default: event's privacy setting will mimic the calendar's privacy...
Customize your Calendar settings

Click this icon

Select settings
General settings
Change language
Choose your country

Select your time zone
Mobile Setup
When you synchronize your phone with your
calendar it helps you to receive sms notifications
about the event...
Mobile set up (Cont’d)
To synchronize your mobile phone
• Click settings
• Select Mobile setup
• Enter in your phone numbe...
Mobile set up (Cont’d)

Enter phone number here

Enter the code here

Click here

Click to finish
Gmail/MUBS mail Integration

Gmail/MUBS M now recognizes when messages
mention events, and you can add those events to
you...
Makerere University Business School (MUBS)
Information and Communication Technology Centre (ICT Centre)

Website:

www.ict...
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Makerere University Business School Google calendar user manual

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This is a step by step presentation on how to use Google calendar.
The presentation is prepared by Makerere University Business School ICT Centre (www.ictcentre.mubs.ac.ug).
It helps you understand how to use Google Calendar for education.

Published in: Education, Technology
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Makerere University Business School Google calendar user manual

  1. 1. Welcome to MUBS Calendar User Manual Prepared by MUBS ICT Centre www.ictcentre.mubs.ac.ug Email: ictcentre@mubs.ac.ug Facebook: MUBS ICT Centre Twitter: @MUBSICTCentre
  2. 2. Google Calendar Features •Add Events •Invitations •Calendar Sharing •Search for Events •Gmail Integration •Mobile Access •Event Planning
  3. 3. Why Use Calendar? The Pros         It’s free! Easy to Update Can drag and drop events Easy to expand time by dragging event Searchable inside your calendar and public events Quick Add Import and export calendars Can copy from one calendar to another
  4. 4. Why Use Calendar? The Pros (Cont’d)       Easy to Use Accessible from anywhere with an internet connection. Notifications – by email or text messaging Reminders Invitations Agenda
  5. 5. Getting Started   Use your current email address, enter a password. You’re ready to begin! Start entering your event dates
  6. 6. Sign Into your Email
  7. 7. Select Calendar Either click here Click Here Or click here
  8. 8. Calendar View Navigation View Choices Day Display Agenda Week Display Month Display
  9. 9. Calendar Views Day View Week View
  10. 10. Event View Event name Yes – Accept to attend Maybe – When you are not sure No – Declining to attend Remove - When you want to remove the event from your calendar
  11. 11. Calendar Invitations •Invite guests to your event •Google Calendar lets you create invitations for special events, send those invitations to friends, and keep track of responses and comments all in one place. •To invite someone to your event, just follow these steps: •Click on the event (or create a new event) and select "edit event details." •In the "Guests" section, click on "Add Guests." •Enter the email addresses of the guests, separated by commas. •Select the appropriate level of control for your guests. •Click "Save." •If you'd like to notify your guests of the event, click "Send"; if not, click "Don't Send."
  12. 12. Create an Event To create an event (Meeting, Lecture, Outing, Weeding) click on create  Click to create Click on correct Date and Time Type in Event Details
  13. 13. Create event (Cont’d) When you finish entering information in this screen remember to click Save! Name the event Enter in the date and time of the event Select how often you want the event to be. Add a brief description about the event Add reminder
  14. 14. View Invited guests
  15. 15. Event Planning/Publishing • Share events with an individual, group, or whole world • Include events in Public Event Search • Display a calendar on your site • Let people save individual event from your site • Let people save all your events from your site
  16. 16. Customizing your calendar: • Set preferred language, country, time zone, date format, time format • Display weather information in either Celsius or Fahrenheit copy events from another calendar (e.g., Microsoft Outlook) by exporting the other calendar to a file and then importing that file into Google Calendar. • share your Calendar with other colleagues and give them the right to add, delete and share events. • create a public Calendar and publish it on a Web site or just send its Web address to people who would like to keep up-to-date.
  17. 17. Calendar Sharing Privacy Settings for Individual Events Default: event's privacy setting will mimic the calendar's privacy setting The following two options allow you to control the visibility of specific events on public, private, and shared calendars: Private: For public or shared calendars, select this option to make sure only you and other calendar owners (those with "Make changes to events" privileges and higher) can see the event and its details. Public: This option will make the event's details available to those with free/busy access to your calendar. If you're sharing your calendar's free/busy information with a specific person or with the world, this setting will enable them to view all of the details for the specific event. Note: If you've imported your events from another program or calendar, they'll automatically be marked as either "Public" or "Private" depending on the privacy settings of the source calendar.
  18. 18. Customize your Calendar settings Click this icon Select settings
  19. 19. General settings Change language Choose your country Select your time zone
  20. 20. Mobile Setup When you synchronize your phone with your calendar it helps you to receive sms notifications about the events you are invited to Reminders about events that are due. SMS notification is free of charge and compatible to any type of phone. NB. This service is not limited to smart phones only.
  21. 21. Mobile set up (Cont’d) To synchronize your mobile phone • Click settings • Select Mobile setup • Enter in your phone number • Click send verification code. • The code shall be sent to your phone • Enter the Code and • Click Finish setup • Finally save.
  22. 22. Mobile set up (Cont’d) Enter phone number here Enter the code here Click here Click to finish
  23. 23. Gmail/MUBS mail Integration Gmail/MUBS M now recognizes when messages mention events, and you can add those events to your calendar with just a couple clicks.
  24. 24. Makerere University Business School (MUBS) Information and Communication Technology Centre (ICT Centre) Website: www.ictcentre.mubs.ac.ug Email: ictcentre@mubs.ac.ug Facebook: MUBS ICT Centre Twitter: @MUBSICTCentre

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