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Martin Donnelly

Martin Donnelly

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  • The UK Digital Curation Centre was established in 2004. We’re based across three universities, and have a remit to support UK Higher Education as a whole.
  • Point out that although funders like the ESRC have been asking for data for years (since 2001 or so), and that until recently these requirements have been poorly enforced (very little incentive for researchers to comply - they still got their grant money!), the funders are now under external pressure to ensure that researchers do provide data. So things are changing and the old 'lax' system is being replaced by one that that is more stringent.
  • What I’m going to cover
  • Whole range of support and services we can offer. There are typically a few things we do with each HEI. The focus depends on what they need.
  • What’s important?

Lightning Talk, Donnelly: Where do you begin in this? Raising insti… Lightning Talk, Donnelly: Where do you begin in this? Raising insti… Presentation Transcript

  • “Where do you begin in this?” d Raising institutional datamanagement capacity with the DCC Martin Donnelly Digital Curation Centre University of Edinburgh Research Data Access and Preservation summit Baltimore, MD – 4 April 2013
  • 1. About the- Digital Curation Centre, est. 2004- Three partners: Edinburgh, Glasgow and Bath- Primary funder is JISC Helping to build capacity, capability and skills in data management and curation across the UK’s higher education research community - DCC Phase 3 Business Plan www.dcc.ac.uk
  • 2. Institutional Engagement programme overviewWith funding from HEFCE we’ve…• Worked intensively with c. 20 HEIs to increase RDM capability – 60 days of effort per HEI drawn from a mix of DCC staff – Deploy DCC and external tools, approaches and best practice• Variable support based on institutional wants/needs – Institution agrees a schedule of work with the DCC, and each assigns a primary contact / programme manager• Lessons and examples will be shared with the community (synthesis report currently in preparation) www.dcc.ac.uk/community/institutional-engagements
  • 3. Policies and other pressures2011 was a year of mandates and modernisation…• RCUK - Common Principles on Research Data Policy• ESRC - requirement for data management plans (and subsequent analysis of plans received)• EPSRC - Policy Framework on Research Data• HEFCE - Universities Modernisation Fund and DCC
  • Government pressure…6.9 The Research Councils expect the researchers they fund todeposit published articles or conference proceedings in an openaccess repository at or around the time of publication. But thispractice is unevenly enforced. Therefore, as an immediate step,we have asked the Research Councils to ensure the researchersthey fund fulfil the current requirements. Additionally, theResearch Councils have now agreed to invest £2 million in thedevelopment, by 2013, of a UK ‘Gateway to Research’. In thefirst instance this will allow ready access to Research Councilfunded research information and related data but it will bedesigned so that it can also include research funded by others indue course. The Research Councils will work with their partnersand users to ensure information is presented in a readilyreusable form, using common formats and open standards. http://www.bis.gov.uk/assets/biscore/innovation/docs/i/11- 1387-innovation-and-research-strategy-for-growth.pdf
  • • Public good• Preservation• Discovery• Confidentiality• First use• Citation• Public funding
  • ESRC DMP REQUIREMENTS ……………………………………………………………………………………………………………………………….……………………………..• DMP requirement introduced April 2011• Requirements & guidance developed by UK Data Archive & ESRC• DMP topics: • assessment of existing data that could be used for the research • information on new data that will be created • quality assurance of data • back-up and security of data • expected difficulties in data sharing, e.g. ethical or legal issues • rights (copyright and Intellectual Property rights) • data management responsibilities • preparation of data for sharing and archiving ……………………………………………………………………………………………………………………………….…………………………..… UK DATA ARCHIVE
  • ESRC REVIEW OF DMPs ……………………………………………………………………………………………………………………………….……………………………..DMP Review 2012, UK Data Archive, Research Data ManagementSupport Team • evaluated quality of random sample of 24 DMPs • scored each topic: 1=insufficient; 2=sufficient; 3=excellentFindings• Average quality score: 17 (9-23)• 7 DMPs (29 %) < 16; 4 DMPs (17 %) < 12• On average good to excellent information on assessing existing data (average score of 2.4 )• Poorest information: • copyright and IPR / preparing data for sharing and archiving• Score = 1 (insufficient information provided) most common for copyright (7 plans), data management responsibilities (5 plans) and data preparation (5 plans) ……………………………………………………………………………………………………………………………….…………………………..… UK DATA ARCHIVE
  • The odd one out. EPSRC expects all theinstitutions it funds…a. to develop a roadmap that aligns their policies and processes with EPSRC’s expectations by 1st May 2012b. to be fully compliant with these expectations by 1st May 2015http://www.epsrc.ac.uk/about/standards/researchdata/Pages/exp ectations.aspx (April 2011)
  • Quick plug: RDMF, 25 April 2013 - Special event, involving representatives of several RCUK funders - Outcomes will be posted to the DCC website after the event, and no doubt Tweeted etc
  • 4. Institutional Engagement programme: outcomes and lessons learned
  • University Class Representative group Senior management champion Aberystwyth (joined by Bangor) Red brick Welsh Confederation Senior PVC Bath Plate glass The first East London Post 1992 Million+ [Senior management team strategic initiative] Edinburgh Ancient Russell Group Vice Principal Knowledge Managementprogramme: Glasgow Ancient Russell Group Vice-Principal for Research & Enterprise a balanced Hull Loughborough Red brick Plate glass 1994 PVC Research cohort London School of Economics Northampton Red brick Post 1992 Russell Group Million+ Executive Dean for Science & Technology Open University Distance University Alliance Oxford Brookes Post 1992 University Alliance PVC Research Queen Mary University London Red brick Russell Group Vice-Principal for Research and International Affairs Queen’s University Belfast Red brick Russell Group Salford Plate glass University Alliance Sheffield (became White Rose Red brick Russell Group Consortium) St Andrews Ancient 1994 Stirling Plate glass Deputy Principal Surrey Plate glass 1994 Director of Traded Services and Business Support University of East Anglia Plate glass 1994 University of the Arts London Post 1992 Warwick Plate glass Russell Group
  • A cycle of business process redesign• Input from three perspectives 1. Research practice 2. Research support 3. Management• Unfamiliar collaborations and groups• Need for authority, clarity and drive• Focus on desirability, achievability and sustainability
  • The IE teams Guidance 50% have Major support Team leaders senior • Library – 7 academic • Library – 11 • Research office – 2 DCCchampions • Research office – 8 • ITS – 6 • Expert • ITS – 2 • Records knowledge management – 2 • Facilitation • Repository • Technical management – 1 advice Ownership
  • Developing institutional infrastructure Four phases Audits Business • Initiate change Awareness Steering plans or • Diagnose data raising Data clinicsGroup and roadmaps practices Analysis of Pilot groups • Reengineer rolesroadmap Customised • Introduce practice Training sustainable DMP services
  • IE activities Assessing needs Piloting tools RDM roadmaps Policy Policydevelopment implementation
  • Quick wins: planning and storage• Six of the seven • Storage, focusing on research councils – providing sufficient require DMPs capacity for research data• Create tailored / – tools to enable sharing with collaborators branded versions of – advice on the selection of DMPonline with options (e.g. onsite – templates / boilerplate repository, national responses services, cloud services) – links to local web pages, – matchmaking with training materials, relevant projects support contacts
  • Imperatives of guidance and trainingTraining features in just over ¼ of the engagements… Focus on Provide sustainability: Data short, simple • Disciplinary management Use tried guidance courses for can seem and tested that reflects postgraduate arcane and resources and students overwhelmingly (e.g. DC101) promotes • Reskilling of technical local support professional support staff
  • IEs as case studies of HEIs • Universities are generally in the early stages of scoping RDM needs and obtaining benchmarks • Few have the effective components for RDM services or infrastructure in place Interim • More concerned with meeting funderobservations expectations rather than a desire for sustainable infrastructure • There is confusion over the sequence for producing strategies, plans and policies • The gulf between early adopters and late entrants is widening
  • The future…• Still more demand than the DCC can meet• Realigning our programme to reflect the widening spectrum of need, offering – specific curation techniques to enable infrastructure development – sociotechnical support, from advocacy to skills reengineering to organisational repositioning• DCC team engaged as expert hands-on consultants delivering specific tasks• HEIs will be required to demonstrate commitment to maintain the engagement
  • Thank You - Tell us a story, sir. - Oh, do, sir, a ghoststory. - Where do you begin in this? Stephen asked, opening another book. - Weep no more, Comyn said. - Go on then, Talbot. - And the story, sir? - After, Stephen said. Go on, Talbot. @mkdDCC Joyce, J. (1922) Ulysses www.dcc.ac.uk martin.donnelly@ed.ac.ukThanks to Graham Pryor (DCC) and Veerle Van den Eynden (UK Data Archive) for use of their slides