Do“Could you send Sally your report draft?”“I’ll send you comments by the end of the month”“Would you get with Harry to work on that draft to bring to the meeting?”“Please restart your computer”“Lunch is served from 11-2, let’s eat!”
RespondCan you answer it in 2 minutes or less? JUST DO IT!
FileTwo types of e-mail that can be filed:1) I must keep this2) I want to keep this 6 Yrs Contracts 1 yr Temp 6 mths 1 mth Sent Memos Saved Mail
Min Max Creating Smart FoldersDefine Order Start Small
• Set up Smart Folders in Outlook• Take 20 minutes and PROCESS your e-mail (starting with the most recent)• If not complete in 20 minutes: Move remainder of e-mail to a folder• Only when Inbox is empty: Go to your top priority smart folder and begin responding to or acting on the e-mails Getting Started
Wrap UpCheck e-mail in spurts, NOT constantly Process to zeroNinja move for every e-mail Use your Smart folders for success