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Po Management
Po Management
Po Management
Po Management
Po Management
Po Management
Po Management
Po Management
Po Management
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Po Management

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  • On one rectangular post-it note (same color) beginning step of the process last step of the process Use verb-noun combinations For example: Review draft #1 Handoffs/Swim Lanes Each horizontal band represents a dept and/or person
  • Queues Note the areas and potential areas where the process queues (waiting time/holds) with a large “Q” on the small square post-it notes Place these on the map between the steps (or on the steps) where the process queues Checks Place a  on the steps that require a check/review
  • Need a volunteer to: write all the steps of the process on post it notes document all the ideas of how to improve the process
  • Transcript

    • 1. Process Mapping presentation Process Purchase Orders Asif Qumer
    • 2. Agenda <ul><li>Objectives </li></ul><ul><li>Process Mapping Methodology </li></ul><ul><li>PO Management System </li></ul><ul><ul><li>Workflow </li></ul></ul><ul><ul><li>Business Requirements Definition </li></ul></ul><ul><li>Challenges </li></ul>
    • 3. Objectives <ul><li>Demonstrate the application of process mapping methodology </li></ul><ul><li>Reflection </li></ul>
    • 4. Process Mapping Methodology <ul><li>Define </li></ul><ul><ul><li>Process &amp; measurement variables </li></ul></ul><ul><li>Measure </li></ul><ul><ul><li>Data collection &amp; feedback </li></ul></ul><ul><li>Analyse </li></ul><ul><ul><li>Identify opportunities for improvement </li></ul></ul><ul><li>Improve </li></ul>
    • 5. Process Mapping Methodology <ul><li>Policy </li></ul><ul><li>Process </li></ul><ul><li>Lifecycle </li></ul><ul><li>Sub-Processes </li></ul><ul><li>Activities </li></ul><ul><li>Roles </li></ul><ul><li>Inputs &amp; Outputs </li></ul><ul><li>Constraints </li></ul>
    • 6. Process Mapping Methodology Process Tender Process PO Process Sales Level 1 Level 2 02. Formalise PO 03. Manage PO 04. Receive PO 01. Develop PO 05. Close PO Level 3 Capture PO Details Capture Vendor Details
    • 7. PO Management System <ul><li>Workflow </li></ul><ul><ul><li>PO type </li></ul></ul><ul><ul><li>Colour coding </li></ul></ul><ul><ul><li>Version management </li></ul></ul><ul><ul><li>Document reference </li></ul></ul><ul><li>Business Requirements </li></ul><ul><ul><li>Project boundary or business Use Cases </li></ul></ul><ul><ul><li>Group requirements </li></ul></ul><ul><ul><li>Traceability </li></ul></ul><ul><ul><li>Version management </li></ul></ul><ul><ul><li>Document reference </li></ul></ul>
    • 8. Challenges <ul><li>Process Levels &amp; Details </li></ul><ul><ul><li>3 to 4 levels </li></ul></ul><ul><li>Stakeholders’ Commitment </li></ul><ul><ul><li>Active involvement </li></ul></ul><ul><ul><li>Frequent communication (e.g. face-to-face than email) </li></ul></ul><ul><li>Frequent Changes </li></ul><ul><ul><li>Accommodate change </li></ul></ul><ul><ul><li>Ask “WHY”? </li></ul></ul>
    • 9. <ul><li>Thanks </li></ul><ul><li>Asif Qumer </li></ul>

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