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  • Making an effective presentation involves 4 key components: Determining the purpose, the occasion and the environment in which you will make your presentation Identifying the needs and expectations of your audience Understanding, controlling and conquering your fears and developing your personal style Planning, preparing and delivering the presention
  • 3 Forms To inform – the purpose is to inform or instruct. It is based on the thought process and used in education/business To persuade – the purpose is to persuade or motivate to action. It is based on behaviour modification and is used by politicians or salesmen. To inspire – the purpose is to inspire, entertain or to elicit feeling and emotions. It is based on changing attitudes and used by a stand-up comic/motivational speaker. Aim/Objective What is the specific aim for me for example “How to prepare and deliver an effective presentation ?”
  • People want to be informed or entertained. The Title Should generate interest and arouse curiosity………..does it stress benefits, results, or action ? Is it easily remembered ? Does it sound like something you don’t want to miss ? Give them what they want, give them some more, leave them wanting more Remember the audience are on your side………you do not have to be Billy Connolly. WIIFM ………….what’s in it for me ……your audience doesn’t care about you…..you must appeal to the audience from their perspective
  • Making an effective presentation involves 4 key components: Determining the purpose, the occasion and the environment in which you will make your presentation Identifying the needs and expectations of your audience Understanding, controlling and conquering your fears and developing your personal style Planning, preparing and delivering the presention
  • Studies consistently show that public speaking is the No 1 fear for most people…………..familiar with butterflies, trembling, sweaty palms………..keep things in perspective……..what is the worst that could happen Made not born………it is about overcoming the fear of failure 4 Reasons Not being sure of the situation Not being sure of the audience Not being sure of the yourself …………or having unrealistic expectations relative to your experience level Not being sure of your material, and not preparing or rehearsing your presentation (F)ailure………an opportunity or a threat………...believe in your message and be enthusiastic about the oportunity to present it. Try breathing exercises, a walk. Never apologise for being nervous……they will probably not notice. (E)nvironment…..arrive early…….walk the room. Make sure the set-up is to your satisfaction. Its your show.beware of the environment. (A)udience…know what your audience expects. ………..they are on your side. ®ehearsal….know your stuff………prepare..this reduces nervousness by 75%.failing to plan is planning to fail.
  • Not want Audience to be focused on you.
  • Aim/Objective Remember “why have I been asked to make this presentation” not what am I going to say……….what do you want your audience to go away with ? Research Using the raw material you have researched you will be able to identify your central theme, develop the main points and prepare an outline.
  • Bring the presentation to life by putting structure on it. The universal speaker’s law tell them what you are going to tell them…………….tell them…………………tell them what you told them…………that is an introduction, a middle and an end Magical Rule of 3 Limit your presentation to 3 main points. ………most people cannot remember mor than this. Visual Aids Provide illustrations……..keep them simple Talk them through these charts etc. use pointers etc.
  • Bring the presentation to life by putting structure on it. The universal speaker’s law tell them what you are going to tell them…………….tell them…………………tell them what you told them…………that is an introduction, a middle and an end Magical Rule of 3 Limit your presentation to 3 main points. ………most people cannot remember mor than this. Visual Aids Provide illustrations……..keep them simple Talk them through these charts etc. use pointers etc.
  • Bring the presentation to life by putting structure on it. The universal speaker’s law tell them what you are going to tell them…………….tell them…………………tell them what you told them…………that is an introduction, a middle and an end Magical Rule of 3 Limit your presentation to 3 main points. ………most people cannot remember mor than this. Visual Aids Provide illustrations……..keep them simple Talk them through these charts etc. use pointers etc.
  • This is about your personal style Talk to the audience………..make eye contact. Watch your stance……..body movement. Don’t recite…….don’t try to memorize Don’t read…..think for a minute…….when was the last time somebody read to you….it was probably boring Don’t joke…….it has to be used properly and used in the right context to be effective……….. DO’s Quotations can be effective……….”There are two types of speakers: those that are nervous and those that are liars” Mark Twain An exercise. Covey…….talks about a jar, sand, gravel and rocks. Dealing with priorities and putting things first……..bay filling the jar with sand and then gravel, you’ll find that there uis not enough room left foa all the big things in life (the rocks). However, of you put the rocks in first, then pour the gravel. Then the sand into the cracks. You’ll find that everything will fit if you put first things first.
  • If you want to make busy people angry ……….say in conclusion and then keep going for another ten minutes. Don’t go beyond your allotted time. Do have a quick summary and wrap up. ………….say something thought provoking. Thank your audience for being attentive.

Presentation Presentation Transcript

  • 1. How To Make an Effective Presentation
  • 2. Introduction
    • The ‘Context’ of your presentation
    • The Audience
    • The Speaker
    • The Presentation
  • 3. The Context
    • What is the context, the environment, how much time ?
    • What is the overall purpose ? – generally 3 forms of presentation:
      • to inform
      • to persuade
      • to inspire
    • What is the specific aim, objective, message?
  • 4. The Audience
    • What are the needs and expectations of your audience ?
    • What is their background?
    • Title of your presentation
    • What will keep them interested?
  • 5. Icebreaker!!
    • An Exercise – In pairs
    • ‘ You have won 50,000 Euro but have to give it all away. To which charity or institution would you donate it to and why’
  • 6. The Speaker
    • Public speaking is the No.1 fear for most people
    • Most speakers are made not born
    • 3 Ps – preparation, preparation, preparation!
  • 7. Handling Nerves
    • Rehearse in advance
    • Normal - audience often don’t notice
    • Prepare for worst case scenario – e.g. awkward questions
    • Try to relax - deep breathing, arriving in ample time, don’t hold pages, position yourself comfortably
    • Your audience not focused on you – more interested in the information
    • Have a glass of water at hand
  • 8. What Many Presenters Do
    • Write out the whole presentation
    • Read - instead of communicating
    • Talk too fast
    • Dull voice
    • Irritating mannerisms
    • Become self-conscious
    • No eye contact
    • Overload with information !
  • 9. Presentation: the Planning Phase
    • What is the specific aim or objective ?
    • Research- gather information/brainstorm
    • Identify the central theme/idea
    • Develop the main points or outline
  • 10. The Preparation Phase
    • Introduction, body and conclusion
    • Develop headings
    • Does your introduction catch attention?
    • Open with a question, quotation, story, factual information, historical review
  • 11. The Preparation Phase
    • Visual aids
      • Keep it simple, professional
      • Few points on each page
      • Heading on each page, numbering, slogan
      • Visuals: pictures, charts, photographs
      • Emphasise points with colour
    • Use cue cards, words or phrases as triggers
  • 12. How we take in information during a presentation
  • 13.
    • Use visuals (pictures, graphs, tables, props) whenever you can
    • In a speech you are only using 38% of the communication medium
    • Ditch the bullet points
  • 14.  
  • 15. The Preparation Phase
    • Does your conclusion adequately summarise your presentation?
    • Prepare your closing to suit your personality, e.g. close on a question, quotation, story, summary, call for action
    • Handouts
    • Practice
  • 16. Delivery Phase
    • Develop rapport
    • Make sure you/audience ready
    • Introduce yourself with contact details
    • Copy of presentation
    • Tell them what you are going to talk about and for how long
    • Questions
  • 17. Delivery Phase
    • Be yourself – posture, voice, eye contact
    • Dress comfortably and appropriately
    • Don’t recite, don’t read, don’t joke
    • Use involvement techniques (participation)
    • Notes unobtrusive and not distracting
  • 18. INTRODUCTION
    • Introduce yourself/ your organisation
    • Introduce the topic ‘I will be talking about…’
    • Put your subject in context, highlight its importance
    • Give an outline ‘We will be looking at the following issues’
    • State your main objective ‘I hope to persuade you that..’
  • 19. BODY
    • Give information in order ‘First, I will deal with…. next…finally’
    • Mark transitions using linking phrases ‘Let’s now look at…another way of thinking about this is….’
    • Support with examples and illustrations
  • 20. CONCLUSION
    • Repeat and stress key message
    • Invite questions
    • Thank the audience for their attention
  • 21. Handling Questions
    • Concentrate, listen carefully
    • Look interested, maintain eye contact with questioner
    • Check that you understand the question - repeat or paraphrase question if necessary
    • If don’t know ask for clarification
    • Separate issues
    • In a group presentation select a chairperson
  • 22. Conclusion
    • We covered – the situation, the audience, the speaker, the presentation.
    • Most speakers are made not born…you can be one of them !!!
    • Remember: tell them what you are going to tell them, tell them and then tell them again!
    • Have a strong conclusion ... so your audience is looking for more!
  • 23. Your Questions
    • ?