Auto-Generated Expense Reports: The Future of Expense Management
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Auto-Generated Expense Reports: The Future of Expense Management

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  • Ashley to introduce the event & BobStay on this slide to Welcome & give event details: (1 minute)60 minute presentationSave 15 minutes in the end for Q&ATodays session will be recordedEveryone will be in Listen only modeIf you have questions along the way, enter them in right chat boxWe will host a few poll questions along the way to gauge the audience and get feedback
  • Bob to Introduce himself (3 Minutes)President of CertifyBrief intro on Certify, began in 2008, reason for developing etcExperience and person thoughts on space, how its evolving and changing over years
  • Introduce Webinar: (2 minutes)Change the topic to True Expense Report Automation
  • Quickly read through bullets to help build case of why today’s webinar and expense management are important to focus on.
  • This chart represents the overall current status of Expense Management processes across al organizations.
  • This slide represents the total percent of companies on a manual process. A manual process, we consider to be spreadsheets, pen and paper or a homegrown solution.
  • How does your company currently manage expense management and expense reporting?Pen and paperExcelCloud/ Web-BasedERPHomegrown system
  • Walk through bullets and recap: Again, emphasize the HUGE number of companies making the switch.
  • The driving force behind making the switch from a manual process to an web-based system was pretty consistent across all sized organizations. The percent of importance shifted a bit but overall they all felt the number one driving force was overall simplicity and providing a system accessible globally and with mobile applications.
  • Want to make note of and highlight the fact that the #1 driving force behind the move to web-based expense management is for Ease-of-use. I am trying to build up the business case for Automation and Certify.
  • This slide represents pain points current finance professionals experience around travel and expense management. This data is derived from all survey respondents for both using automation and using a manual system.
  • Again building the business case by showing the number one pain point is employees failure to submit reports. One of the largest benefits of ReportExecutive is it eliminates or greatly reduces the issue of employees failing to submit reports.
  • You could speak briefly on the importance of mobile and how we at Certify the importance our mobile application has on companies selecting our solution over other vendors. Companies are finding the need for their field and traveling reps to have access to mobile expense reporting and receipt management.
  • This slide I have highlighted the data point about Automation because this is a good segway into the mis-use of the word Automation in the space. 50% of companies indicated they are looking for Expense Management Automation during this survey earlier this year, but this was before any expense management company really offered Automated expense reporting or even automated receipt management (ReceiptParse)
  • Discuss how Certify have developed a truly fully automated expense reporting process and what that means.
  • Discuss how Certify have developed a truly fully automated expense reporting process and what that means.
  • Discuss how Certify have developed a truly fully automated expense reporting process and what that means.
  • Does your current expense management system offer an automated expense management process? YesNoI am not sureWe have a manual process with no automation
  • Take a moment to talk about building automation.
  • Take a moment to talk about building automation.
  • Take a moment to talk about building automation.
  • So Certify Created ReceiptParse, a feature that extracts data from a receipt image and Auto-populates the expense data for you.
  • Take a moment to talk about building automation.
  • Take a moment to talk about building automation.
  • Take a moment to talk about building automation.
  • Introduce Report Executive
  • Play ReportExecutive Video
  • Play ReportExecutive Video
  • Discuss how Certify have developed a truly fully automated expense reporting process and what that means.
  • Step 1 in the process
  • Screen shot of the configuration
  • Step 2 in the process
  • Step 3
  • Final Step in the automated process
  • Review auto-completed report, checking for errors and flagged expenses.
  • Review auto-completed report, checking for errors and flagged expenses.
  • Final Step in the automated process

Auto-Generated Expense Reports: The Future of Expense Management Auto-Generated Expense Reports: The Future of Expense Management Presentation Transcript

  • Auto-Generated Expense Reports: The Future of Expense Management Live Webinar Event Presented by: Certify September 10th, 2013 www.certify.com | 1.888.925.0510
  • www.certify.com | @certify Auto-Generated Expense Reports: The Future of Expense Management Robert Neveu, President Certify, LLC Speaker:
  • www.certify.com | @certify The Future of Expense Management Auto-Generated Expense Reports: True Expense Report Automation An in-depth discussion on the future of expense management, where we will be diving into the current trends in the space along with showcasing our latest feature ReportExecutive. Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Current Trends in Expense Management • The typical company will spend 10% (or more) of its total annual budget on expenses related to business travel in 2013 • Nearly 75% of organizations state that travel and expense management is either a critical component within their organization or a focus for 2013. • Automated Travel & Entertainment (T&E) expense management has proven to: • Reduce expense processing costs by 50%-60% • Improve compliance rates by over 35-40% • Provide robust visibility into various areas of T&E Expense management *Statistics provided by the 2013 Annual Travel & Expense Management Benchmark report from the Aberdeen Group Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify How do organizations currently manage their travel and expense reporting? 35% 35% 12% 11% 7% Excel/ Spreadsheets Cloud/Web-Based ERP Pen & Paper Home Grown Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify How do organizations currently manage their travel and expense reporting? 35% 12% Excel/ Spreadsheets Cloud/Web-Based ERP Pen & Paper Home Grown Manual Expense 53% Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify POLL QUESTION Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Making the Switch to the Cloud 81%of organizations plan to make the switch to an cloud-based expense system within the next 18 months 32%of organizations plan to make the switch to an cloud-based expense system within the next 6 months Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Driving Force behind the switch to the Cloud 25% 34% 39% 49% 76% Increase frequency of expense reports being submitted Improve compliance rates to T&E policies Gain reporting and analytics around T&E spend Provide an expense system accessible from anywhere Simplifying overall expense reporting processes Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Driving Force behind the switch to the Cloud 25% 34% 39% 49% 76% Increase frequency of expense reports being submitted Improve compliance rates to T&E policies Gain reporting and analytics around T&E spend Provide an expense system accessible from anywhere Simplifying overall expense reporting processes Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify 25% 28% 29% 38% 42% 47% Errors on the report (incorrect codes, payment amounts, etc.) Reviewing for policy violations Reconciling the data The time it takes to reconcile, review and approve reports Employees loosing paper receipts/ submitting without receipt Employee's failure to submit reports on time Largest Pain Points Surrounding Expense Management Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify 25% 28% 29% 38% 42% 47% Errors on the report (incorrect codes, payment amounts, etc.) Reviewing for policy violations Reconciling the data The time it takes to reconcile, review and approve reports Employees loosing paper receipts/ submitting without receipt Employee's failure to submit reports on time Largest Pain Points Surrounding Expense Management Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify When selecting a cloud-based expense management system, what are the most important features to look for? 40% 42% 42% 50% 53% Reporting and Insight into spend Functionality to enforce corporate travel policies Integration with HR/Finance systems Expense Management Automation Mobile applications and accessibility for business traveler Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify When selecting a cloud-based expense management system, what are the most important features to look for? 40% 42% 42% 50% 53% Reporting and Insight into spend Functionality to enforce corporate travel policies Integration with HR/Finance systems Expense Management Automation Mobile applications and accessibility for business traveler Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify What are fully automated expense reports? Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Automation: Auto-Generated Expense Reports: The Future of Expense Management automatically controlled operation of an process or system by mechanical or electronic devices that take the place of human labor http://www.merriam-webster.com/dictionary/automation
  • www.certify.com | @certify What are fully automated expense reports? Auto-Generated Expense Reports: The Future of Expense Management Expense reports that are created automatically for the employee on a specified date determined by the company or employee  Automating the expense reporting process from receipt to reimbursement  Eliminating the need for paper receipts and spreadsheets  Eliminating all manual processes (typing expense data, reconciling data, matching receipts to expenses, etc.
  • www.certify.com | @certify POLL QUESTION Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Certify paves the way for automation with ReceiptParse AutoFill Technology Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Certify’s Process to Automation Step 1. ReceiptParse Step 2. Auto-Merging of data Step 3. ReportExecutive Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Certify’s Process to Automation Step 1. ReceiptParse Step 2. Auto-Merging of data Step 3. ReportExecutive Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Certify Mobile With AutoFill Technology Free Mobile Application with industry leading ReceiptParseTM Technology Store & Manage Receipt Images within your Certify Wallet Receive Email Alerts of Expense Report Status Manage & Travel Expenses Off-line Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Certify’s Process to Automation Step 1. ReceiptParse Step 2. Auto-Merging of data Step 3. ReportExecutive Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Auto-Merging of Data Auto-Generated Expense Reports: The Future of Expense Management Merging multiple expense elements into one-single expense item Auto-Merge Single Expense Travel Booking Details Credit Card Expense Receipt of Payment
  • www.certify.com | @certify Certify’s Process to Automation Step 1. ReceiptParse Step 2. Auto-Merging of data Step 3. ReportExecutive Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Introducing a first of its kind, Auto-Generated Expense Reports with Certify ReportExecutive™ Certify ReportExecutive™ brings automatic expense reports to your entire company. 1. Scheduled Company-Wide Automatic Expense Report Build Dates 2. Schedule Reminder Notifications for Employees 3. ReportExecutiveTM will automatically build expense reports for end users 4. The user will then be notified by e-mail and directed to review the expense report and submit it for approval. Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Truly Automated Expense Reporting With Certify Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Truly Automated Expense Reporting With Certify Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify How does ReportExecutive work? Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Schedule Automated Expense Reports Company-Wide Scheduling: Administrators determine the company-wide automation schedule, specifying the automatic build date and date by which expense reports must be submitted. This option allows company-wide control for accountants and controllers, ensuring expense reports are completed on time. Flexible Scheduling: Administrators can allow individual employees to opt-out of company-wide automation schedules or select their own schedule, providing maximum flexibility while still benefiting from automation. Auto-Generated Expense Reports: The Future of Expense Management Certify Administrators can specify a company-wide schedule for automatic expense reports to be completed. ReportExecutive™ is available with the following scheduling options:
  • www.certify.com | @certify Employees Track Expenses On-The-Go Auto-Generated Expense Reports: The Future of Expense Management Snap photos of receipts on the go and, using ReceiptParse, the data is AutoFilled and the expense is synced to your online Certify Account Expenses can also be managed by: • Scanning receipts • Faxing • Email/forwarding • Upload • Text message • & more
  • www.certify.com | @certify Receive Data Feeds Automatically with Certify • Nightly data feeds from all the major credit card platforms including; American Express, Visa, MasterCard, Discover, and Diner’s Club. • Certify automatically receives your corporate credit card data in your account in Certify. • Personal Credit Cards Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Scheduled Reminders Notifying Employees of Upcoming Expense Reports Add Receipts & Expenses Reminder: Schedule one or two reminders to be sent any number of days before Build Day, directing the user to add receipts to their Certify Wallet. Submit Expense Report Reminder: Schedule one or two reminders to be sent any number of days after Build Day, reminding the user to review the expense report and submit it for approval. Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Employees Review the Auto-Generated Report & Submit for Approval Auto-Generated Expense Reports: The Future of Expense Management When the date of the scheduled expense report arrives, Certify ReportExecutive™ automatically generates the employees' expense reports for them, merging together expense details with the corresponding receipt images. 1. Employee logs in 2. Reviews auto-generated report for flagged expenses 3. Submits for approval and reimbursement
  • www.certify.com | @certify Benefits of Auto-Generated Expense Reports with ReportExecutive from Certify Auto-Generated Expense Reports: The Future of Expense Management "Report Executive has fundamentally changed the way we develop expense reports, and is saving us several hours a week in accounting and employee time ” Pharmacists Mutual Companies • No more waiting for employees to submit expense reports on time • Save employees time managing and creating expense reports • Accountants and managers gain more control over expense management process • It is standard feature of Certify and is no additional cost
  • www.certify.com | @certify If you would like to schedule a live demonstration of Certify, leave a message in the chat box to the right or visit: www.certify.com Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Q&A Session Auto-Generated Expense Reports: The Future of Expense Management
  • www.certify.com | @certify Thank you for attending todays session. Sign up for a free 30-day trail of Certify at https://www.certify.com/FreeTrial.aspx For more information on Certify: www.certify.com 1-888-925-0510 Auto-Generated Expense Reports: The Future of Expense Management