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Free Tech Tools - PA Tech Conference Nov 2013

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Are you looking for tools to help you run your business that won’t break the bank? This fast-paced session is for you! Learn about free and tools for productivity, marketing, communications and …

Are you looking for tools to help you run your business that won’t break the bank? This fast-paced session is for you! Learn about free and tools for productivity, marketing, communications and basic office functions. We’ll cover what the tools can do for you and where to get them. Don’t miss this opportunity to explore new ways to solve common problems with uncommon tools. Assumes a working knowledge of web browsers. Primarily for PC users, although Mac availability will be covered where possible.

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  • 1. Twenty Technology Tools that are Free (or almost) & Easy Jennifer Reissaus, MAS Advertising Specialties Alliance Pennsylvania Business Technology Conference Duquesne University Small Business Development Center November 21, 2013
  • 2. Reference Sheet – Free Tech Tools Organizing Information www.evernote.com Drive.google.com Skydrive.live.com www.box.com support.box.com/forums/ 21339138-Box-Promotions www.avg.com/us-en/avg-livekive www.feedly.com GetPocket.com Instapaper.com Communicating www.WhenIsGood.net www.Doodle.com www.OpenOffice.org www.LibreOffice.org PrimoPDF.com www.PDFill.com Staying Productive www.checkvist.com www.DuckDuckGo.com www.LastPass.com www.SpamGourmet.com www.IFTTT.com Jennifer Reissaus, MAS Advertising Specialties Alliance jmr@asalink.com Bonus Tips & Tools Caps Lock Beep: WXP: Start - Control Panel - Accessibility Options Use Toggle Keys W7: Start – All Programs – Accessories – Ease of Access – Ease of Access Center - Make it easier to focus on tasks Turn on Toggle Keys W8: Right Click blank area of Windows Start screen – All Apps – Control Panel - Ease of Access – Ease of Access Center - Make the keyboard easier to use Turn on Toggle Keys - Apply - OK www.fedex.com/us/delivery/ www.ups.com/mychoice/ Information Sources www.TechSupportAlert.com www.lifehacker.com www.komando.com Download presentation from: http://bit.ly/TechToolsPA2013
  • 3. Free Technology Tools PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 4. Free Technology Tools Content will be available for download. PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 5. Free Technology Tools Overview - Keeping, Storing, Organizing Information Communicating Staying Productive Bonus Tips and Tools PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 6. Free Technology Tools - Keeping, Storing, Organizing Information Communicating Staying Productive Bonus Tips and Tools PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 7. Storing / Organizing Information – Web Notebook PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 8. Web Notebook – Evernote PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 9. Web Notebook – Evernote Finds text in graphics! PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 10. Web Notebook – Evernote • Shines as a capture tool • Replaces notebooks / scraps of paper / napkins / Post-It notes • Electronic filing cabinet • Great search capabilities PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 11. Web Notebook – Evernote • Shines as a capture tool • Replaces notebooks / scraps of paper / napkins / Post-It notes • Electronic filing cabinet • Great search capabilities PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 12. Web Notebook – Evernote • Sync between online / desktop / mobile device • Additional Evernote tools: PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 13. Web Notebook www.evernote.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 14. Storing / Organizing Information – Cloud Storage Best FREE storage options CHECK EULA for business vs. personal use PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 15. Storing / Organizing Information – Cloud Storage - Free: 15GB (shared w/ Gmail etc.) Share files with others Sync to hard drive Drive.google.com - Free: 7GB Share files with others Selective Sync to hard drive Skydrive.live.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 16. Storing / Organizing Information – Cloud Storage - Free: 10GB 25GB / 50GB for certain device downloads Share files with others Selective sync to hard drive www.box.com support.box.com/forums/21339138-Box-Promotions - Free: 5GB Share files with others Selective sync to hard drive www.avg.com/us-en/avg-livekive PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 17. Storing / Organizing Information – Cloud Storage • Some are backups, some are sync tools o o Backup – Delete from hard drive, file stays on cloud Sync – Delete from hard drive, file is deleted from cloud • Watch personal vs. commercial use of EULA PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 18. Storing / Organizing Information – Feed Reader Oct 7, 2005 – Jul 1, 2013 (R.I.P) PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 19. Feed Reader - Feedly PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 20. Storing / Organizing Information – Feed Reader • All your important sources, all in one place • Reads anything with an RSS feed • Categorize, organize, mark favorites, mark to read later • Syncs to all browsers / all devices • Must be online to read • www.feedly.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 21. Storing / Organizing Information – Read Later / Offline PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 22. Storing / Organizing Information – Read Later / Offline • Save from Feedly to Pocket – via Apps or Browser • Save from browsers, email, other Apps to Pocket • Use tags to organize • Read offline in Apps, or via Firefox extension on PC • Syncs to all browsers / all devices • GetPocket.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 23. Storing / Organizing Information – Read Later / Offline • Similar functions as Pocket • Instapaper.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 24. Free Technology Tools Overview - Keeping, Storing, Organizing Information Communicating Staying Productive Bonus Tips and Tools PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 25. Communicating – Finding a Meeting Time PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 26. Finding a Meeting Time When is Good PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 27. Finding a Meeting Time • • • • Everyone “paints” when available Good times highlighted Accommodates non-specific meeting length www.WhenIsGood.net PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 28. Finding a Meeting Time Doodle Yes / No / IfNeedBe PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 29. Finding a Meeting Time Doodle Integrates with calendars PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 30. Finding a Meeting Time • Integrates with calendars: Google, Exchange, Outlook, iCal, Live, Yahoo, etc. • For specific meeting length • Options for Yes-No-IfNeedBe • Can also be used for simple “choice” polls • www.Doodle.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 31. Communicating – Alternatives to MS Office PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 32. Alternatives to MS Office OpenOffice Word Visio Excel Access Powerpoint PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 33. OpenOffice • • • • • PA Technology Conference DUQUESNE UNIVERSITY Opens Microsoft Office files Save as Microsoft Office files Windows, Linux, Mac version Files stored locally www.OpenOffice.org 21.Nov.2013
  • 34. Alternatives to MS Office LibreOffice Word Visio Excel Access Powerpoint PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 35. LibreOffice • • • • • • PA Technology Conference DUQUESNE UNIVERSITY Open Microsoft Office files Save as Microsoft Office files Windows, Linux, Mac version Files stored locally Includes PDF Creator www.LibreOffice.org 21.Nov.2013
  • 36. Communicating Creating PDF Files PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 37. Creating PDF Files – PrimoPDF Installs as a Printer PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 38. Creating PDF Files – PrimoPDF PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 39. Creating PDFs • Universally-readable format • Can append to existing PDFs • PrimoPDF.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 40. Communicating Editing PDF Files PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 41. Editing PDF Files – PDFill PDF Tools PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 42. Editing PDF Files • Standalone Windows program • Packed with evaluation copy of PDFill PDF Editor (paid) but can uninstall and keep free PDFTools • www.PDFill.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 43. Communicating Leveraging Email Signatures Signatures: More than just your contact info! • Save entire routine emails as a signature • Consistent content and format • Easier than copy / paste PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 44. Communicating Leveraging Email Signatures Use first line of signature for subject line. PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 45. Communicating Leveraging Email Signatures PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 46. Communicating Leveraging Email Signatures • Save time! • Tailor actual signature to recipient type PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 47. Free Technology Tools Overview - Keeping, Storing, Organizing Information Communicating Staying Productive Bonus Tips and Tools PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 48. Staying Productive – Lists, Lists, Lists PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 49. Lists - CheckVist PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 50. CheckVist PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 51. CheckVist Lots of Keyboard Shortcuts PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 52. CheckVist • • • • • • Multiple Lists Share lists / assign tasks Nested Lists / collapse-expand Due Dates / view by due date Tags / view by tag Color tasks to show priority • Search for text, tags, due dates – in one list or across all lists • New features added based on user voting PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 53. CheckVist www.checkvist.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 54. Staying Productive Anonymous searching PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 55. Anonymous Searching – Duck Duck Go PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 56. Anonymous Searching – Duck Duck Go Goodies PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 57. Duck Duck Go • Anonymous Searching • Clutter-free results page • www.DuckDuckGo.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 58. Staying Productive – Password Manager PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 59. Password Manager LastPass PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 60. Password Manager LastPass PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 61. Password Manager • • • • • • Audits security of your passwords Generates Strong passwords Autofills forms Syncs across devices, online and offline Multiple OS, multiple browsers www.LastPass.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 62. Staying Productive – Temporary Email Addresses PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 63. Temporary Email Addresses SPAM Gourmet Messages to Temporary Email Addresses SPAMGourmet Account Real Email Account • Max # of messages to that temp address • Whitelisted sender PA Technology Conference DUQUESNE UNIVERSITY Yes Keep ? No 21.Nov.2013 TRASH
  • 64. Temporary Email Adresses SPAM Gourmet SETUP - EXAMPLE 1. Create an Account: SpamKill 2. Tell SPAMGourmet where to forward the emails that you allow it to forward: YourRealEmail@gmail.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 65. Temporary Email Adresses SPAM Gourmet USE - EXAMPLE 1. Give someone a temporary email address: NewEmail.3.SpamKill@spamgourmet.com 2. Email sent to that address will be forwarded to YourRealEmail 3 times. Then they are eaten. 3. You can whitelist the sender. 4. The 3 can be any number up to 20. PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 66. Temporary Email Addresses SPAM Gourmet Messages to Temporary Email Addresses NewEmail.3.SpamKill @spamgourmet.com SPAMGourmet Account SpamKill Real Email Account YourRealEmail @gmail.com Yes Keep ? No PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013 TRASH
  • 67. Temporary Email Addresses • No attachments sent • Temporary email addresses automatically expire unless sender whitelisted • Read the FAQs for advanced features • Less SPAM = more productivity • www.SpamGourmet.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 68. Staying Productive – Automating Actions PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 69. IFTTT Example IF PA Technology Conference DUQUESNE UNIVERSITY This (Action in a Channel) THEN 21.Nov.2013 That (Action in a Channel)
  • 70. Automating Actions IFTTT 74 Channels PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 71. Automating Actions IFTTT PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 72. Automating Actions IFTTT PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 73. IFTTT Example PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 74. Automating Actions • Many recipes shared by IFTTT community • www.IFTTT.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 75. Free Technology Tools Overview - Keeping, Storing, Organizing Information Communicating Staying Productive Bonus Tips and Tools PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 76. Bonus Tips and Tools – Caps Lock / Num Lock Audible Alert • aVOIDS TYPING AN ENTIRE LETTER TO mR. sMITH THAT LOOKS LIKE THIS • Avoids bouncing around the cells in your spreadsheet instead of entering numbers…. • Beeps when Num Lock or Caps Lock or Scroll Lock are pressed PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 77. Caps Lock / Num Lock Audible Alert Windows XP • Start - Control Panel • Accessibility Options • Check “Use Toggle Keys” PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 78. Caps Lock / Num Lock Audible Alert Windows 7 • Start – All Programs – Accessories – Ease of Access – Ease of Access Center • Make it easier to focus on tasks • Turn on Toggle Keys • OR – hold down NUM LOCK for 5 seconds PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 79. Caps Lock / Num Lock Audible Alert Windows 8 • Right Click blank area of Windows Start screen – All Apps – Control Panel • Ease of Access – Ease of Access Center • Make the keyboard easier to use • Turn on Toggle Keys • Apply - OK • OR – hold down NUM LOCK for 5 seconds PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 80. Bonus Tips and Tools – Inbound Package Alert PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 81. Inbound Package Alert – FedEx PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 82. Bonus Tips and Tools – Inbound Package Alert • • • • FedEx Ground, Home Delivery, Express For home addresses Reschedule, redirect deliveries www.fedex.com/us/delivery/ PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 83. Inbound Package Alert – UPS PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 84. Bonus Tips and Tools – Inbound Package Alert • • • • UPS Ground or Express For home addresses Reschedule, redirect deliveries www.ups.com/mychoice/ PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 85. Free Technology Tools Top 3 you will use & How you will use them PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 86. Free Technology Tools Where do I find this stuff? PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 87. Gizmo’s freeware PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 88. Gizmo’s freeware www.TechSupportAlert.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 89. Where to get this presentation http://bit.ly/TechToolsPA2013 Questions? PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013
  • 90. Free Technology Tools Please fill out the Evaluation Form Thanks for attending http://bit.ly/TechToolsPA2013 Jennifer Reissaus, MAS Advertising Specialties Alliance jmr@asalink.com PA Technology Conference DUQUESNE UNIVERSITY 21.Nov.2013 www.asalink.com MarketingThatSticks.com
  • 91. Notes from Q&A Nov 21, 2013 Q: Is there a free alternative to Microsoft Publisher? A: Scribus - http://www.scribus.net/canvas/Scribus Q: Is there a free alternative to Photoshop? The Gimp - http://www.gimp.org/ check here for other options http://www.techsupportalert.com/best-free-digital-image-editor.htm Another attendee recommended Fast Stone Image Viewer It is at http://faststone.org/ and is rated well by Gizmo. Q: Is there a way to get rid of unwanted types of Google Ads? A: This might help http://www.google.com/settings/ads Other suggestions from fellow attendees: Scan Biz Card – for scanning business cards - http://www.scanbizcards.com/ (Also check Evernote Hello - http://evernote.com/hello/ ) Paper Karma – for reducing junk mail (physical mail) - https://www.paperkarma.com/ Slice – organize electronic receipts - https://www.slice.com/ Jennifer Reissaus, MAS Advertising Specialties Alliance jmr@asalink.com

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