Brief overview of Supply chain Practise in a practical environment.

1. SUPPLY CHAIN
MANAGEMENT
The steps and processes regarding
PROCUREMENT
- MFMA requirements Chapter 11: section 110- 120
- Closed Quotations: Value: Between: R30 000- R200 000

2. Summary of Responsibilities
Department SCM Bidder
Sends out Receive Requisition- Service/
Requisition Product
Confirms Compile: - Advertisement - Complete the
Specifications are - Quotation Document Documentation correctly
correct
(Send out Invitations to Public)
Schedule Site -Be present at Site meeting Attend Site meeting- Name
meeting - Note Minutes, Register in register
- Open Tender Box Place Document in Tender
Box, before closing date
Inspect Technical Evaluate Bids
Items
Cc to department Inform Bidders on Success status Actually perform the work!

3. Requisition Received COMPILE+ PLACE
• Advertisement Site Meeting Open of Tender Box
- Need for Service/
product with Specs •Quotation Document -Record register Quotations received: opened in
- Explain Specifications Public and prices and Details
- Explain SCM policies announced
- Send out Minutes
Evaluate Bids
-Filter
Ensure Specifications and
CQ: Process - Points: 80/20 ; 90/10
- Supporting Docs
dates and details are all
correct
(DATABASE)
Compile
Create Purchase Evaluation Report
order
- Create on Collab. Notify Bidders on their
status
{Fax, Post}
Successful Unsuccessful
Follow up: Prices+
Completion of Work
ENQUERIES

4. Requisition Received Bid Specification Committee Compile + PLACE
• Director, official and consultant • Advertisement Site Meeting
- Need for Service/
product discuss Specs. •Quotation Document -Record register
- SCM present - Explain Specifications
- Explain the Tender Doc; SCM
policies
- Send out Minutes
Ensure Specifications and
dates and details are all
correct
Open of Tender Box
Award Bid
Tenders received: opened in
- Await Appeals; 4 weeks
Public and prices and Details
- Award Bid; Notify Tender: Process A announced
- Create on Collab.
Evaluation Process
-Consultants Evaluate
Bid Adjudication Committee - Award Points: 90/10
- Evaluation Report
- Chaired- CFO, Bid Evaluation Committee - Suggest a recommended
independent persons - Director, official and Bidder
- Addition factors consultant discuss Specs.
discussed - Qualitative factors+
- Award recommended findings discussed
Bid - Recommended bidder
agreed upon ENQUERIES

5. Slide Show

6. Slide Show
Advertisement & Quotation Document
Compile+ Prepare
Make Invitation Public: Have Quotation Doc Ready:
Website Website
Notice Boards At local offices
News Paper Compulsory SITE meeting
(ALLOW >7 DAYS BEFORE CLOSING DATE

7. Slide Show

8. Slide Show
Enquiries Client Services

9. Slide Show

10. Slide Show

11. Slide Show

12. Slide Show
Value of Items and process
< R200- Petty cash
R200- R 30 000- Three (3) Quotations
R30 000- R200 000- Closed Quotation
<R200 000- Tender