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Bellsofts Secured Maverick Enterprise Visitor Management
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Bellsofts Secured Maverick Enterprise Visitor Management

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Secure your office premises with our Secured Enterprise Visitor Management Software....

Secure your office premises with our Secured Enterprise Visitor Management Software....


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  • 1. Maverick Enterprise Visitor Management By Bellsoft India Solutions Pvt. Ltd.
  • 2. Company Profile Bellsoft has its major focus in Software Development & Business Process Outsourcing for ERP, CRM, Data Warehousing and Custom software products in association with our Principal M/s. Bellsoftinc, USA who are specialized in implementing the complete suite of products by Oracle, SAP, Cognos and others. Visit www.bellsoftinc.com Our team has professionals with a vast experience of over 20 years in IT industry with hardware and software background. Leveraging on this expertise we plan to have one of the Outstanding Training Center for ERP. Bellsoft have been providing consulting, Project Management and implementation and staffing services to clients surrounding comprehensive suite of ERP, CRM, EAI and SCM products. We take a balanced approach to projects managing Scope, Resources, and Timelines to our best advantage.
  • 3. Enterprise Visitor Management Benefits: Strategic Benefits: Providing information on waiting times in reception. Providing complete management information on reception activities. Helping to create a professional reception environment and enhances visitors’ experience. Tactical Benefits: Process driven to meet the needs of facilities departments. Customizing pass/badge content with digital photographs for added security. Key Benefits: Capturing visitor information in computerized log. Pre-registering visitors and groups. Customizing design pass/badges or using existing templates. Using built-in reports Providing Look out / Watch list with photographs. Scanning business cards or driver’s licenses (optional hardware). Alerts to employees for reminders for there appointments. Alerts to visitors in case of Safety / Security need. Operational Benefits: Increasing entry speed for pre-booked visitors. Ensuring no repetitive data entries. Dealing with unregistered or unplanned visitors efficiently. Producing different pass/badges for different categories of visitors Filtering reception views to cater for multiple receptions. Integration with other modules.
  • 4. Appointment Management 1. Appointment or Pre-registration Form : In this module any visitor or employee can register or send the request for the scheduled meetings or visits on the specific date & time in advance (prior notice) to the specific dept or employee so they can arrange the meeting place in advance. 2. Appointment Approval : All requisition needs to be approved by the authorized executive or manager and then gate pass can be generated at the time of actual visit. 3. Appointment Reminders : the system is flexible and able to configure the preset timings prior the appointment through. 1. SMS 2. Emails. 3. Notifications on screens (dashboard).
  • 5. Click to add a new appointment Below is the register with various search criteria’s with all the pending appointments list down with single or multiple record selection & “features like Edit / Delete / Print / Print Preview available “ With multiple page options
  • 6. On click of “Add appointment” button you find the following screen with sections like Appointment Details, Visitor Details, Visiting Details etc After entering all the mandatory fields highlighted in the red color below you can find the “Save” or “Save new” button to save the enter data in the application.
  • 7. On click of this button you can again land to the register screen to update or delete other records if required. On click of check box in the one of the rows in the register list and press the “Edit” button shown in the previous slides you land to this following screen which allows to update the already entered records.
  • 8. Integration with Email & SMS Server Appointment Reminders & Visitor Arrival alerts can be configured for mailing one or more user at the same time through our integration with any Email System Server (including Microsoft Outlook) & And the same can be done through SMS to the end users and also system can send the visitor some welcome message, security alert, thanks for visits message etc in case of big campus and organization.
  • 9. Visitor Management 1. Generate Gate Pass/Badges : This module has to option. 1. Generate Gate Pass from approved requisitions. 2. Add the gate pass directly without any prior notice or request. 2. Gate Pass/Badges Print : System can print the gate pass when the gate pass is generated. 3. Gate Pass/Badges Print Template : System is flexible enough to change or configure the various type of templates or for a different categories of visitors as per the customer requirement. 4. Visitor Arrival Alerts : System can send the visitor arrival alerts to the one or more users through Email or SMS.
  • 10. Click to add a new GatePass Below is the register with various search criteria’s with all the pending Gate Pass list down with single or multiple record selection & “features like Delete available “ With multiple page options
  • 11. On click of “Add GatePass” button you find the following screen with sections like GatePass Details, Visitor Details, Meeting Person Details, Other Details etc After entering all the mandatory fields highlighted in the red color below you can find the “Save” or “Save new” button to save the enter data in the application.
  • 12. After entering all the mandatory details highlighted in the red color you can generate the badge for gate pass
  • 13. Visitor Arrival Alerts
  • 14. Asset & Vehicle Management 1. Visitor Asset Form : The system has complete visitor asset tracking mechanism where it give complete stock of assets lying inside the premises of the organization 2. Visitor Asset Approval : it also has the mechanism to allow or restrict certain types of assets or can be escalated to the concern person for the approvals 3. Visitor Vehicle Tracking : The system has complete visitor vehicle tracking mechanism where it give complete status of visitor vehicle parked inside the premises of the organization. 4. Visitor Asset Alerts : System can send the visitor assets alerts to the one or more users through Email or SMS if it highly sensitive or any security related asset.
  • 15. Click to add a new Assets Below is the register with various search criteria’s with all the pending assets list down with single or multiple record selection & “features like Edit / Delete / Print / Print Preview available “ With multiple page options
  • 16. On click of “Add Assets” button you find the following screen with sections like Visitor Assets Details, Assets Details, Reference Document Details etc After entering all the mandatory fields highlighted in the red color below you can find the “Save & Update” button to save the enter data in the application.
  • 17. Click to add a new vehicle Below is the register with various search criteria’s with all the pending vehicle list down with single or multiple record selection & “features like Edit / Delete / Print / Print Preview available “ With multiple page options
  • 18. On click of “Add Assets” button you find the following screen with sections like Vehicle Details etc After entering all the mandatory fields highlighted in the red color below you can find the “Save & Update” button to save the enter data in the application.
  • 19. Dashboard & MIS Reports 1. Dashboard Module : We have developed a powerful dashboard engine which can be configured as per the roles. Its basically will be a visitor activity user interface displays a list of all visits that are due for arrival and/or are due to expire within a user-defined period of time, active visits etc 2. Gate Pass/Badge Re-Print : This refers to the reminder which user need regarding the certification expiry. 3. Admin Module where all employee data can be manage. Report List : System has complete reporting and auditing capabilities. 1. Visitor Register : This refers to the report which gives the location or branch wise employee who are certified on the specific areas. 2 Visitor Tracking Report : This refers to the report which gives the certifying company wise employee who are certified on the specific areas. 3 Watch List with Photograph : Reception can watch the visitor with there photographs 4. And many more built-in report we can give….
  • 20. Show how many visitors due to come out indicating the proper time Show how many visitors to scheduled to come today with appointment details. Shows how many vehicles currently inside with all necessary vehicle details Show how may sensitive assets inside the organisation with more advance search criteria, print the gate pass etc
  • 21. After entering all the mandatory details highlighted in the red color you can generate the badge for gate pass
  • 22. On click of “Add Employee” button you find the following screen with sections like Employee Info, Personal Information, Passport Info etc After entering all the mandatory fields highlighted in the red color below you can find the “Save & Update” button to save the enter data in the application.
  • 23. Very user friendly Navigation Menu for other admin module system masters
  • 24. Our Contact Authorized Reseller: ISOTICS Contact Person – Mr. Vipin Kumar Gupta Professional Chamber 11, Kanchanjunga Tower, Kaushambi, Ghaziabad – 201010 Uttar Pradesh. Tel: 0120‐2774337, 4116648 | Email: isotics@consultant.com, isotics@hotmail.com Product Developed & Marketed by: Bellsoft India Solutions 302, Hamilton, B Wing, Hiranandani Estate, Thane (W) 400 607 Ph: +91‐022‐25861874. Email: info@bellsoftinc.com URL: www.bellsoftindia.com