Artromick Ac Hostguide304 for Hospital Computing Solutions
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Artromick Ac Hostguide304 for Hospital Computing Solutions Artromick Ac Hostguide304 for Hospital Computing Solutions Document Transcript

  • Avalo AC Medication Carts by ARTROMICK System3 User’s Manual Host Software Manual Artromick International, Inc. 4800 Hilton Corporate Drive Columbus OH 43232
  • Notice January 2004 © Copyright 2004 ARTROMICK International, Inc. ALL RIGHTS RESERVED. Published 2004. Printed in the United States of America WARNING: ANY UNAUTHORIZED DUPLICATION OF THIS DOCUMENTATION SHALL BE AN INFRINGEMENT OF COPYRIGHT. Trade Secret Notice This documentation, the software it describes, and the information and know-how they con- tain constitute the proprietary, confidential and valuable trade secret information of Artro- mick International, Inc., its affiliated companies or its or their licensors, and may not be used for any unauthorized purpose, or disclosed to others without the prior written permission of the applicable Artromick International entity. This documentation and the software which it describes are licensed either “AS IS” or with a limited warranty, as set forth in the applicable license agreement. Other than any limited warranties provided, NO OTHER WARRANTY IS EXPRESSED AND NONE SHALL BE IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR USE OR FOR A PARTICULAR PURPOSE. The applicable Artromick International entity reserves the right to revise this publication from time to time and to make changes in the content hereof without the obligation to notify any person or entity of such revisions or changes. Product names mentioned herein may be trademarks and/or registered trademarks of their respective companies. Artromick and Avalo are registered trademarks of Artromick Interna- tional, Inc. Artromick International, Inc. 4800 Hilton Corporate Drive Columbus OH 43232 phone: 800.848.6462 fax: 888.864.9937 www.artromick.com
  • i Table of Contents 0 Chapter 1 Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Contents .................................................................. 1 About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Introduction.............................................................. 2 Documentation Conventions ................................... 3 Cart Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Cart Features/Components ..................................... 4 Keypad Buttons and Functions ............................... 5 Connector Panel Parts and Functions..................... 7 Cart User Types and Responsibilities ..................... 8 Override Rights ....................................................... 8 Terms and Definitions ............................................. 9 Pre-Configured Settings ........................................ 11 Chapter 2 Using the Cart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Contents ................................................................ 13 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Introduction............................................................ 14 Accessing the Cart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Introduction............................................................ 15 Accessing with Access Code Only ........................ 16 Accessing with Access Card Only......................... 17 Accessing with Code and Access Card................. 18 Accessing Using a Key.......................................... 19 Problems Accessing the Cart ................................ 19 Testing and Charging the Battery . . . . . . . . . . . . . . . . . . . . . 22 Introduction............................................................ 22 Testing the battery................................................. 22 Charging the Battery ............................................. 23 Securing the Avalo AC Medication Cart . . . . . . . . . . . . . . . . 24 Introduction............................................................ 24 Securing the Cart with the Keypad........................ 24 Securing the Cart Manually ................................... 25 Using the AutoLock Timer . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Introduction............................................................ 26 AutoLock Activity ................................................... 26 Relock Process ..................................................... 27 Using eNarc Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Introduction............................................................ 28 January 2004
  • ii Automatic Re-Lock ................................................................. 28 Alarms and Messages........................................... 28 eNarc Access Procedure....................................... 29 Using the Override Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Introduction............................................................ 30 Procedure.............................................................. 30 Using the Night Light . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Turning the light on or off from the keypad............ 32 Setting an adjustable timer.................................... 32 Opening the Rear Access Panel Door . . . . . . . . . . . . . . . . . 33 Introduction............................................................ 33 Procedure.............................................................. 33 Chapter 3 Programming the Cart Using the Host Software . . . . . . . 35 Contents ................................................................ 35 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Introduction............................................................ 38 System Requirements ........................................... 38 Event, User, and Cart Setting Files ....................... 39 Read Cart and Write Cart Functionality................. 39 Arranging Open Files ............................................................. 39 Installing the Host Software . . . . . . . . . . . . . . . . . . . . . . . . . 40 Procedure.............................................................. 40 Accessing the Host Software . . . . . . . . . . . . . . . . . . . . . . . . 42 Procedure.............................................................. 42 Connecting the Host Software to the Cart . . . . . . . . . . . . . . 43 Introduction............................................................ 43 Connection Stages ................................................ 43 Preparing Your Cart .............................................. 44 Connecting Your PC or Laptop to the Cart............ 46 Configuring COM Port Settings ............................. 47 Closing the Host Software Connection . . . . . . . . . . . . . . . . 49 Introduction............................................................ 49 Closing the Host Software Connection Using the Cart ....................................................... 49 Closing the Host Software Connection Using the Software ................................................ 50 Recalling Events Using Host Software . . . . . . . . . . . . . . . . . 51 Introduction............................................................ 51 Event Master List................................................... 51 Events Log File Defined ........................................ 51 January 2004
  • iii Creating an Events Log File .................................. 53 Accessing the Events Log File .............................. 54 Updating an Events Log File ................................. 54 Sorting Events ....................................................... 55 Managing Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Introduction............................................................ 56 Managing User Access Codes .............................. 56 Creating a Cart Settings File . . . . . . . . . . . . . . . . . . . . . . . . . 58 Introduction............................................................ 58 Cart Settings File Defined ..................................... 58 Procedure.............................................................. 64 Accessing Cart Settings File . . . . . . . . . . . . . . . . . . . . . . . . . 66 Procedure.............................................................. 66 Reading Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Introduction............................................................ 67 Procedure.............................................................. 67 Writing Cart Settings to the Cart . . . . . . . . . . . . . . . . . . . . . . 68 Introduction............................................................ 68 Procedure.............................................................. 68 Modifying a Cart Settings File . . . . . . . . . . . . . . . . . . . . . . . . 69 Introduction............................................................ 69 Procedure.............................................................. 70 Managing Cart Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Introduction............................................................ 71 Managing General User Access............................ 71 Managing Specific User Access............................ 72 Managing Users on Multiple Carts ........................ 72 Creating a User File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Introduction............................................................ 73 User File Defined................................................... 73 Procedure.............................................................. 78 Accessing a User File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Procedure.............................................................. 79 Reading User Information . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Introduction............................................................ 80 Procedure.............................................................. 80 Writing Users to the Cart . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Introduction............................................................ 81 Procedure.............................................................. 81 Adding a Group of Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Introduction............................................................ 82 Add Group Dialog Box Settings Defined ............... 82 Procedure.............................................................. 84 January 2004
  • iv Adding a New User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85 Introduction............................................................ 85 Add User Dialog Box Settings Defined.................. 85 Procedure.............................................................. 87 Modifying a User Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Introduction............................................................ 89 Modifying A User’s Access Settings...................... 89 Modifying a User’s eNarc Access Code Settings .. 91 Deleting a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Introduction............................................................ 93 Procedure.............................................................. 93 Chapter 4 Programming the Cart From the Cart . . . . . . . . . . . . . . . . 95 Contents ................................................................ 95 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Introduction............................................................ 96 Entering Programming Mode . . . . . . . . . . . . . . . . . . . . . . . . 97 Introduction............................................................ 97 Procedure.............................................................. 97 Recalling Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Introduction............................................................ 99 General Navigation................................................ 99 Event Master List................................................... 99 Procedure............................................................ 100 Managing Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Introduction.......................................................... 101 Managing Access Codes..................................... 101 General Navigation.............................................. 102 Modifying Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Introduction.......................................................... 103 Cart Settings Defined .......................................... 103 Procedure............................................................ 108 Managing Cart Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 Introduction.......................................................... 119 Managing GENERAL User Access ..................... 119 Managing SPECIFIC User Access...................... 120 General Navigation.............................................. 120 Adding a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Introduction.......................................................... 121 User Access Settings Defined............................. 122 Procedure............................................................ 124 Modifying User Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 Introduction.......................................................... 127 January 2004
  • v Modifying A User’s Code Access Settings .......... 127 Modifying a User’s eNarc Access Code Settings 129 Deleting a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Introduction.......................................................... 131 Procedure............................................................ 131 Appendix A Event Master List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Event Codes........................................................ 133 Appendix B Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 General Tips........................................................ 137 Restarting Your Cart............................................ 137 Appendix C Setup Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139 Cart Settings........................................................ 139 Default User Sheet .............................................. 141 January 2004
  • vi January 2004
  • -1 1 1 Overview Contents About This Guide ............................................................................... 2 Introduction ....................................................................... 2 Documentation Conventions............................................. 3 Cart Overview ..................................................................................... 4 Cart Features/Components .............................................. 4 Keypad Buttons and Functions......................................... 5 Connector Panel Parts and Functions .............................. 7 Cart User Types and Responsibilities............................... 8 Override Rights................................................................. 8 Terms and Definitions....................................................... 9 Pre-Configured Settings ................................................... 11 January 2004
  • 2 About This Guide Overview About This Guide Introduction Your Artromick® Avalo AC Medication Cart features state-of-the-art engineering that combines a flexible design with easy-to-use access and security features. This guide describes how to program and use the cart. This guide is divided into the following chapters/appendices: Overview: This chapter applies to all users. It contains overview information about the cart, its features, and the roles and responsibilities of its users. It also describes type conventions used throughout the document and terms you must understand to interact with the cart. Using the Cart: This chapter applies to all users. The chapter describes various access methods, how to test the cart’s battery, how to secure the cart, and how to use the Override Code to restock the cart. This chapter also describes how to use some of the cart’s optional features. Programming the Cart Using the Host Software: This chapter applies to cart administrators. The chapter describes how to use the Avalo Advantage Cart Host software to recall events; to add, delete, and edit user access profiles; and to edit the cart’s settings. Programming the Cart From the Cart: This chapter applies to cart administrators. The chapter describes how to use the cart to recall events; to add, delete, and edit user access profiles; and to edit the cart’s settings. Appendix A: Event Master List: This appendix applies to cart administrators. The appendix provides a detailed description of event-related codes that display on the cart’s liquid crystal display (LCD) or in the Cart Host software with regard to the cart’s audit tracking system. Appendix B: Troubleshooting: This appendix applies to users who perform troubleshooting functions. The appendix provides tips on how to troubleshoot basic cart issues. Appendix C: Setup Guides: This appendix applies to cart administrators. The appendix provides a list of cart and user settings, the default value for the setting, setting options, and whether the setting can be changed using the cart’s keypad. (Continued on next page) January 2004
  • Overview About This Guide 3 Documentation This document uses different type styles to indicate elements of the cart. The Conventions following table describes the conventions. Convention Description BOLD FACE Indicates a message that displays in the cart’s UPPERCASE LETTERS LCD. Bold face type Bold type indicates: A selection that you are instructed to make or clear by pressing the appropriate number or button on the cart’s key pad A selection that you are instructed to make or clear when you are working with the Cart Host software Italics Used for emphasis or to cross reference topics that contain additional information. January 2004
  • 4 Cart Overview Overview Cart Overview Cart Features/ The Avalo AC Medication Cart is equipped with standard and optional features. Components Standard features include: AutoLock™ Timer: The AutoLock timer monitors cart activity and is programmed to automatically secure the cart whenever the cart remains motionless for a preconfigured relock time interval of 1 to 99 minutes. Easy-to-Edit Settings and Controls: The cart’s display screen near the keypad shows messages, date and time settings, and easy-to-follow user instructions. Event Recall Functionality: Authorized users can track cart activity, including user access and relocking procedures. Flexible Access Methods: Depending on your security needs, users access the cart using an access code, an access card, an access code and an access card, or a key. Multiple User Access Roles: Users are assigned access based on job function. Users with “Admin” access can program and use the cart; users with “Normal” or “Key User” access can use the cart, but cannot program it. Override Code Functionality: The Override Code is assigned to the cart and provides authorized users with a special means of access that bypasses alarms, timers, and relocking mechanisms. This function is typically used while the cart is being restocked in the pharmacy. Rechargable Battery: The rechargable, valve-regulated lead acid battery typically supplies the cart with continuous power for approximately five days or 1,000 lock/relock cycles. Reset Button: The Reset button enables you to restart the cart by resetting it, in the event that the cart is not functioning properly. Optional features include: Card Access Options: The card reader accessory provides primary or secondary levels of access. Cart Host Software: The Avalo Advantage Cart Host software package that enables authorized users to easily program the cart and to retrieve event, user profile, and cart settings. eNarc™: Electronic Keyless Narcotic Storage (eNarc) provides code-based access to secured narcotic drawers. Night Light: The night light illuminates the cart’s work area to increase visibility. The amount of time that the light stays on after the cart is secure is adjustable. January 2004
  • Overview Cart Overview 5 Keypad Buttons This section describes the parts and functions of the Avalo AC Medication Cart and Functions keypad. The following diagram illustrates the keypad. Button Name Function Function/ESC This button is recommended for administrator use only. It serves two purposes: Function: Enables an administrator to enter Programming mode, from which he or she can program the cart or use the cart’s audit tracking feature. This button also enables a user with override rights to enter Override mode. ESC: Once an administrator is in Programming mode, he or she can use ESC to exit out of lists and subgroups. Battery This button enables users to test the amount of charge left in the cart’s battery. Light This button turns the optional night light on or off. Secure This button secures the cart. (eNarc) Initiates access to the optional Electronic Keyless Narcotic Storage (eNarc) drawer(s). (Continued on next page) January 2004
  • 6 Cart Overview Overview (Contd) Button Name Function Clear This button works like a backspace key on a computer keyboard. This button also resets the AutoLock timer. Numbered Keypad The numbered keypad enables you to enter access codes and to accept or change cart settings. Numbers also enable you to scroll when you are working in Recall Events mode: Use 5 and 8 on the keypad to scroll forward or backward, respectively, through the events in the subgroup one event at a time. Use 2 and 0 on the keypad to scroll forward or backward through five events at a time. (Continued on next page) January 2004
  • Overview Cart Overview 7 Connector Panel This section describes the parts and functions of the connector panel (AC Parts and Systems Support Panel) located at the rear of the cart. The diagram in the table Functions illustrates the connector panel. Diagram Part Function Cart Access Enables you to restart the cart by Reset Button resetting it, in the event that the cart is not functioning properly. Charge Input The Charge Input is used to attach the battery charger to the cart. Communication The Communication ports are Ports 1 and 2 used for communication with external devices. Port 1: This port is preconfigured for communication with a personal computer for Cart Host software usage. Port 2: This port can be configured to communication with other external devices. 12V Power This outlet can be used to power Output external devices. (Continued on next page) January 2004
  • 8 Cart Overview Overview Cart User Types Avalo AC Medication Cart users are assigned access privileges based on job and function. User types include: Responsibilities Admin: This user can perform all programming or event recall functions. This user can access all areas of the cart and is responsible for adding new cart users, modifying cart user profiles, and recalling events. Normal: This user (typically a nurse) can access some or all areas of the cart based on privileges the administrator assigns. In addition, the administrator may authorize this user to change his or her own access codes. This user is responsible for dispensing medication and then securing the cart. Key User: Using a key, this user can access most areas of the cart. Override Rights Administrators can assign override rights to each user type. Override rights grant users the use of a special Override Code that is assigned to the cart. The Override Code bypasses the cart’s alarms, timers, and relocking mechanisms and is typically used while the cart is being restocked in the pharmacy. Reference For more information, see Using the Override Code on page 30. (Continued on next page) January 2004
  • Overview Cart Overview 9 Terms and This table describes general terms used in this document. Definitions Term Definition Access Card An optional card-swipe feature that can be used as an additional security requirement or as the primary cart access method. Access Code A four-digit personal identification number (PIN) that provides cart access. This code can be “General” (one access code per cart) or “Specific” (one access code per authorized user or group of users). Cart Host software An optional software package that enables authorized users to program the cart and to retrieve events, user profiles, and cart settings from the cart. Cart Settings File A file that is used with the Cart Host software. This file contains information about cart settings. LCD Liquid Crystal Display. The display screen near the keypad that shows messages, date and time settings, and user instructions. Log File A file that is used with the Cart Host software. This file contains information about events that occurred on the cart. This file can be saved but not modified. Master Code A four-digit numeric code that enables an authorized administrator to program the cart or recall events. (Continued on next page) January 2004
  • 10 Cart Overview Overview (Contd) Term Definition Narcotic Code A four-digit numeric code that must be entered before an authorized user can open any of the locked eNarc narcotics drawers. Available settings are “General” (one eNarc code per cart) or “Specific” (one eNarc code per authorized user or group of users.) and the following usage rules apply: If the access code is set to “General,” the Narcotics Code must be set to General unless the cart is configured with the access card accessory. If the access code is set to “Specific,” the Narcotics Code can be set to either “General” or “Specific,” depending on your needs. Override Code A four-digit code assigned to the cart that bypasses alarms, timers, and relocking mechanisms. Typically, this function is used while the cart is being restocked in the pharmacy. Programming Mode This mode enables an administrator to edit user access, edit cart settings, or recall events. Read Cart The Read Cart button displays in the Cart Host software user interface on the user file, cart settings file, or log file. This button enables an administrator to retrieve events, user profiles, and settings from the cart. Recall Events A cart feature that enables an administrator to track cart activity, including user access and relocking activity. User # A unique, four-digit number that identifies the person using the cart. Unlike an access code, a User # cannot be modified after it is accepted. User File A file that is used with the Cart Host software. This file contains user profile information and can be modified. (Continued on next page) January 2004
  • Overview Cart Overview 11 (Contd) Term Definition Write Cart The Write Cart button displays in the Cart Host software user interface on the user file and the cart settings file. This button enables an administrator to apply settings changes that were made while using the Cart Host software to the cart. Note User access and cart settings are defined later in this document. If you are using the Cart Host software to set up user access and cart settings, see: Cart Settings File Defined on page 58. User File Defined on page 73. If you are using the cart to set up user access and cart settings, see: User Access Settings Defined on page 122. Cart Settings Defined on page 103. Pre-Configured The Avalo AC Medication Cart is designed to accommodate the various needs Settings and responsibilities of the people who use it. When your cart was initially purchased, Artromick programed it to include settings and user access profiles according to your organization’s specific requests. After delivery, a cart administrator can edit the cart’s settings and user access profiles as needed. See Programming the Cart Using the Host Software on page 35 or Programming the Cart From the Cart on page 95 for more information. January 2004
  • 12 Cart Overview Overview January 2004
  • -13 13 2 Using the Cart Contents Overview ............................................................................................. 14 Introduction ....................................................................... 14 Accessing the Cart ............................................................................. 15 Introduction ....................................................................... 15 Accessing with Access Code Only ................................... 16 Accessing with Access Card Only .................................... 17 Accessing with Code and Access Card ............................ 18 Accessing Using a Key ..................................................... 19 Problems Accessing the Cart ........................................... 19 Testing and Charging the Battery .................................................... 22 Introduction ....................................................................... 22 Testing the battery ............................................................ 22 Charging the Battery......................................................... 23 Securing the Avalo AC Medication Cart .......................................... 24 Introduction ....................................................................... 24 Securing the Cart with the Keypad ................................... 24 Securing the Cart Manually .............................................. 25 Using the AutoLock Timer ................................................................ 26 Introduction ....................................................................... 26 AutoLock Activity .............................................................. 26 Relock Process................................................................. 27 Using eNarc Option ............................................................................ 28 Introduction ....................................................................... 28 Automatic Re-Lock ............................................................................ 28 Alarms and Messages ...................................................... 28 eNarc Access Procedure .................................................. 29 Using the Override Code ................................................................... 30 Introduction ....................................................................... 30 Procedure ......................................................................... 30 Using the Night Light ......................................................................... 32 Turning the light on or off from the keypad ....................... 32 Setting an adjustable timer ............................................... 32 Opening the Rear Access Panel Door .............................................. 33 Introduction ....................................................................... 33 Procedure ......................................................................... 33 January 2004
  • 14 Overview Using the Cart Overview Introduction The procedures in this chapter explain the tasks associated with your everyday use of the Avalo AC Medication Cart. This chapter contains the following topics: Accessing the cart Testing and charging the battery Securing the cart Using the AutoLock Timer Using eNarc option Using the Override Code Using the Night Light Opening the Rear Access Panel Door (Continued on next page) January 2004
  • Using the Cart Accessing the Cart 15 Accessing the Cart Introduction The Avalo AC Medication Cart may be configured to use an access card as a primary or secondary cart access method. At start-up, depending on your cart configuration, you will access the cart in one or more of the following ways: Access Method Description Access Code Only Enter a pre-set user access code. For procedural information, see Accessing with Access Code Only on page 16. Access Card Only Swipe your card. For procedural information, see Accessing with Access Card Only on page 17. Access Code and Access Enter a pre-set user access code and swipe Card your card. For procedural information, see Accessing with Code and Access Card on page 18. Key Manually unlock the cart using a key. For procedural information, see Accessing Using a Key on page 19. Complete the appropriate procedure for your Avalo Advantage Medication Cart configuration. (Continued on next page) January 2004
  • 16 Accessing the Cart Using the Cart Accessing with Complete this procedure to access the cart when it is configured to allow access Access Code with an access code only. Only Note In order to complete the procedure, you must have a valid four-digit access code. If you do not have the necessary access code, contact your cart administrator. Step Action 1 Enter your four-digit access code. Note When you are entering your code, the Clear key works like a backspace key on a keyboard. If you make a mistake while entering your code, press Clear to delete the incorrect digit, and enter the correct number. System Response As you type the code, the LCD displays asterisks for each number. Also, if your KEY BEEP cart setting is set to ON, you’ll hear a beep after each number that you press. Note The cart administrator sets the KEY BEEP cart setting. For more information, see Modifying Cart Settings on page 103. 2 Did you enter the correct code? If yes, the LCD displays the following messages: HELLO! The cart unlocks and starts the AutoLock timer. The LCD displays the following message: ACCESS ALLOWED TIME DATE If no, see Problems Accessing the Cart on page 19. You can now use the cart. For more information about the AutoLock Timer, see Using the AutoLock Timer on page 26. (Continued on next page) January 2004
  • Using the Cart Accessing the Cart 17 Accessing with Complete this procedure to access the cart using an access card. Access Card Note Only In order to complete the procedure, you must have a programmed user access card. If you do not have the necessary card, contact your cart administrator. Step Action 1 Press Clear. System Response The LCD displays the following message: PLEASE SWIPE CARD 2 Swipe your user access card through the access card slot. System Response Is your access card valid? If yes, the LCD displays the following welcome message: HELLO! JANE DOE The cart unlocks and starts the AutoLock timer. The LCD displays the following message: ACCESS ALLOWED TIME DATE If No, see Problems Accessing the Cart on page 19. You can now use the cart. For more information about the AutoLock Timer, see Using the AutoLock Timer on page 26. (Continued on next page) January 2004
  • 18 Accessing the Cart Using the Cart Accessing with Complete this procedure to access the cart using a code/card configuration. Code and Note Access Card In order to complete the procedure, you must have a valid four-digit access code and a programmed user access card. If you do not have the necessary access code and card, contact your cart administrator. Step Action 1 Enter your four-digit access code. Note When you are entering your code, the Clear key works like a backspace key on a keyboard. If you make a mistake while entering your code, press Clear to delete the incorrect number, and enter the correct number. System Response As you type the code, the LCD displays asterisks for each number. Also, if your KEY BEEP cart setting is set to ON, you’ll hear a beep after each number that you press. 2 Did you enter the correct code? If yes, the LCD displays the following message: PLEASE SWIPE CARD Go to the next step. If no, see Problems Accessing the Cart on page 19. 3 Swipe your user access card through the access card slot. System Response Is your access card valid? If yes, the LCD displays the following welcome message: HELLO! JANE DOE The cart unlocks and starts the AutoLock timer. The LCD displays the following message ACCESS ALLOWED TIME DATE If no, see Problems Accessing the Cart on page 19. You can now use the cart. For more information about the AutoLock Timer, see Using the AutoLock Timer on page 26. (Continued on next page) January 2004
  • Using the Cart Accessing the Cart 19 Accessing Using Complete this procedure to access the cart using the key. a Key Note In order to complete the procedure, you must have the proper key to access the cart. If you do not have a key, contact your cart administrator. Step Action 1 Insert the key in the lock core. 2 Push the key in and turn the key to the right. System Response The lock core releases and the LCD displays the following message: KEY ACCESS ALLOWED TIME DATE You can now use the cart. Problems For security purposes, the Avalo AC Medication Cart limits the time period Accessing the in which you may attempt to enter the correct access code and valid access Cart card. When you exceed the time interval, the cart: Reverts to idle mode Secures the cart (Continued on next page) January 2004
  • 20 Accessing the Cart Using the Cart The following table describes the process that starts when a user enters in invalid access code or access card. Stage Description 1 The first time you enter an incorrect code or swipe an invalid card, the cart alarm beeps once. System Response The LCD displays the following message: INCORRECT CODE PLEASE RE-ENTER CODE or INVALID CARD PLEASE RE-SWIPE CARD 2 After five seconds, if you do not enter any code or swipe a card, the LCD display clears as the system reverts to idle mode. You or another user may then make a second attempt. 3 At second attempt, if you enter a code or swipe the card and: The code was correct or swiped card was valid, you can continue with Step 1 in the appropriate procedure for your cart configuration: Accessing with Access Code Only on page 16. Accessing with Code and Access Card on page 18. Accessing with Access Card Only on page 17. The code was incorrect code or the swiped card was invalid, the cart’s alarm beeps twice. System Response The LCD displays the following message: INCORRECT CODE PLEASE RE-ENTER CODE IF INCORRECT ALARM WILL SOUND or INVALID CARD PLEASE RE-SWIPE CARD IF INVALID ALARM WILL SOUND (Continued on next page) January 2004
  • Using the Cart Accessing the Cart 21 (Contd) Stage Description 4 After five seconds, if you do not enter any code or swipe a card, the LCD display clears as the system reverts to idle mode. You or another user may then make a third attempt. 5 At the third attempt, if you enter a code or swipe the card and: The code was correct or swiped card was valid, you can continue with Step 1 in the appropriate procedure for your cart configuration: Accessing with Access Code Only on page 16. Accessing with Code and Access Card on page 18. Accessing with Access Card Only on page 17. The code was incorrect code or the swiped card was invalid, the LCD displays the following message and the cart alarm beeps continuously for one minute or until you enter a correct access code or swipe a valid card: INCORRECT CODE PLEASE RE-ENTER CODE or INVALID CARD PLEASE RE-SWIPE CARD 6 At the fourth attempt, if you enter a code or swipe the card within the one-minute beeping period and: The code was correct or swiped card was valid, the alarm stops and you can continue with Step 1 in the appropriate procedure for your cart configuration: Accessing with Access Code Only on page 16. Accessing with Code and Access Card on page 18. Accessing with Access Card Only on page 17. The code was incorrect code or the swiped card was invalid, the LCD re-displays the message in Stage 5 and resets the one-minute alarm. The alarm continues beeping until one minute transpires after your last incorrect attempt. After one minute the cart reverts to idle mode. January 2004
  • 22 Testing and Charging the Battery Using the Cart Testing and Charging the Battery Introduction Testing the Avalo AC Medication Cart’s battery is an easy way to ensure that you have enough power to operate the cart. Do not use the Avalo AC Medication Cart when the battery’s charge is low. Typically, the battery supplies power to the keypad and relocking mechanism for approximately five days or 1,000 lock/relock cycles (based on the standard Avalo AC Power System). However, if the battery is low, the cart’s Intelligent Power Management System may discontinue power to non-critical components, such as the night light, to save power for critical components, such as eNarc drawer operation. Power to non-critical components is restored after the battery begins to recharge. When the battery’s charge is depleted, the LCD displays a BATTERY NEEDS RECHARGED SOON warning. Testing the To test the battery, press BATTERY. battery Note If you press BATTERY while the battery is charging, the LCD displays a BATTERY STATUS UNAVAILABLE message. System Response The LCD displays one of the following messages: BATTERY CHARGE IS xx%: Indicates that the battery’s charge is sufficient to operate the cart. BATTERY NEEDS RECHARGED SOON!: The battery’s charge is below a critical level. You must recharge the battery. (Continued on next page) January 2004
  • Using the Cart Testing and Charging the Battery 23 Charging the If the LCD displays a BATTERY NEEDS RECHARGED SOON message, you Battery must recharge the battery. To recharge the battery, connect the Recharger Unit into the CHARGE outlet. The Charge outlet is located on the back of the Avalo AC Medication cart in the AC Systems Support Panel. Important The battery charge and lock/relock information is based on the standard Avalo AC Power System. If the battery’s charge is completely depleted, fully recharging the unit may take three or more hours. However, to access the cart’s functionality while the battery charges, connect the Recharger Unit to the cart’s charge outlet and to a 110v wall outlet. Allow the battery to recharge for approximately two minutes before you access the cart. January 2004
  • 24 Securing the Avalo AC Medication Cart Using the Cart Securing the Avalo AC Medication Cart Introduction As a cart user, it is extremely important that you secure the Avalo AC Medication cart after each use. When the cart is secured, its lock is retracted, the LCD is blank, and users or unauthorized personnel cannot interact with the cart. The cart is equipped with an AutoLock™ system that enables you to secure the cart manually or by using the keypad. In addition, the cart’s Auto Secure setting automatically secures the cart after a pre-defined length of time. If you have the optional eNarc accessory and you try to secure the cart when an eNarc drawer is open, the cart sounds an alarm. Securing the Complete this procedure to secure the cart using the keypad. Cart with the Keypad Step Action 1 Close all drawers. 2 Press Secure. Note If an alarm sounds, verify that all eNarc drawers are closed tightly. System Response The AutoLock system begins retracting the lock and the LCD displays the following messages: SECURING CART followed by: CART SECURED (Continued on next page) January 2004
  • Using the Cart Securing the Avalo AC Medication Cart 25 Securing the Complete this procedure to secure the cart manually. Cart Manually Step Action 1 Close all drawers. 2 Press the lock core into the cart until it engages. System Response The LCD displays the following messages: CART SECURED Followed by: AUTO SECURE RESET January 2004
  • 26 Using the AutoLock Timer Using the Cart Using the AutoLock Timer Introduction When your cart is not in use, it is in idle mode. Once you have unlocked the cart, it automatically starts its AutoLock timer. The timer monitors cart activity and is programmed to automatically secure the cart and revert to idle mode whenever the cart remains motionless for a preconfigured relock time interval of 1 to 99 minutes. The cart administrator sets the AutoLock time interval using the Auto Secure setting. The default setting is five minutes. Reference See Modifying Cart Settings on page 103 for information on setting the preconfigured relock time interval. When the cart auto-secures, you must access the cart following the appropriate cart access instructions for your configuration. Reference For more information, see Accessing the Cart on page 15. AutoLock The cart has two functions related to the AutoLock timer: Activity If the MTN DETECTOR cart setting is not set to OFF and the cart is moved, the AutoLock timer resets and the LCD displays the following message for five seconds: CART MOVED - TIMER RESET If the Clear key is pressed, the timer resets. Note The cart administrator sets the MTN DETECTOR cart setting. For more information, see Modifying Cart Settings on page 103. Each time the preset relock time interval elapses, the cart initiates the relock process. (Continued on next page) January 2004
  • Using the Cart Using the AutoLock Timer 27 Relock Process The following table describes the relock process. Stage Description 1 When the cart has been inactive for the configured relock time interval, the cart beeps twice. System Response The LCD displays the following message: CART WILL AUTO SECURE IN 10 SECONDS Note To reset the relock time interval, use or move the cart. In this case, the LCD displays the following message: ACCESS ALLOWED TIME DATE 2 The LCD shows the 10-second countdown by changing the display every two seconds. System Response The LCD displays the following messages accordingly: CART WILL AUTO SECURE IN 8 SECONDS CART WILL AUTO SECURE IN 6 SECONDS And so forth. 3 When the countdown elapses, the cart relock alarm beeps four times. System Response The LCD displays the following message. CART IS AUTO SECURING 4 The cart locks (the lock core retracts). System Response The LCD displays the following message: CART SECURED 5 The cart reverts to idle mode. January 2004
  • 28 Using eNarc Option Using the Cart Using eNarc Option Introduction Electronic Keyless Narcotic Storage (eNarc) is an optional accessory that provides secure, code-based access to specific narcotic drawers. Depending on your cart, an administrator can assign a user a four-digit access code to narcotics drawer 1, narcotics drawer 2, or both, as applicable. Automatic When accessing a narcotics drawer, the cart enables you to have open access to Re-Lock the drawer for four seconds before re-locking. When you open an eNarc narcotics drawer, the cart displays the following message: NARC DRAWER OPEN Note If you fail to open a drawer within four seconds of initiating access, the drawer automatically re-locks itself. Reference See eNarc Access Procedure on page 29 for instructions for accessing eNarc drawers. Alarms and In the event of a narcotics drawer access error or an error in securing the cart, Messages audible alarms sound and the LCD displays messages indicating the error. These messages include: Message Description PLEASE CLOSE You attempted to secure the cart or the cart NARCOTICS DRAWER attempted to auto-secure while the drawer was open. . SECURE DRAWER.CODE You attempted to access to the eNarc drawers REQD FOR ACCESS without using a valid access code. PLEASE CLOSE You repeatedly attempted to access the drawer SECURE DRAWER without a valid access code. This message is accompanied by a continuous audible warning. (Continued on next page) January 2004
  • Using the Cart Using eNarc Option 29 eNarc Access Complete this procedure to access the eNarc drawers. Procedure Step Action 1 Access the cart. Reference For step-by-step instructions, see Accessing the Cart on page 15. 2 Press the eNarc key ( ) to initiate access. System Response The LCD displays the following message: ENTER NARCOTIC DRAWER CODE 3 Enter your four-digit narcotics code. Note If you do not have a valid narcotics code, contact your administrator. 4 Do one of the following: If the LCD displays the following message: NARCOTIC DRAWER PRESS 1 OR 2 Go to the next step. If the eNarc drawer clicks and opens, go to step 6. 5 Enter the number of drawer to access. System Response The LCD displays the following message: NARC ACCESS ALLOWED 6 After you are finished accessing the drawer contents, close the narcotics drawer. System Response The LCD displays the following message: NARCOTICS DRAWER IS SECURE 7 Secure the cart or continue with other tasks. January 2004
  • 30 Using the Override Code Using the Cart Using the Override Code Introduction Administrators can assign override rights, which grant users the use of a special Override Code assigned to the cart. The Override Code bypasses the cart’s alarms, timers, and relocking mechanisms and is typically used while the cart is being restocked in the pharmacy. Procedure Complete the following procedure to use the Override Code. Step Action 1 Access the cart. Reference For step-by-step instructions, see Accessing the Cart on page 15. 2 Press Function. System Response The LCD displays the following message: ENTER CART OVERRIDE MODE? 1-YES, 2-NO Note If override rights are not assigned, the LCD displays one of the following messages: CHANGE CODE or NO PERSONAL EDITING ALLOWED 3 Press 1 (YES). System Response The LCD displays the following message: PLEASE ENTER OVERRIDE CODE (Continued on next page) January 2004
  • Using the Cart Using the Override Code 31 Step Action 4 Enter your Override Code. System Response The LCD displays the following message: OVRRD. ACCESS ALLOWED Note If you do not have a valid override code, contact your administrator. 5 Restock the cart. 6 Close all drawers. 7 Secure the cart manually or press SECURE. January 2004
  • 32 Using the Night Light Using the Cart Using the Night Light Turning the light To to turn the light on or off, press Light. on or off from Note the keypad If the cart’s battery charge is low, the cart’s night light may shut off to conserve power. To resume power to the night light, recharge the battery. For more information, see Charging the Battery on page 23. Setting an In Programming Mode, an administrator can edit the cart’s light time interval adjustable timer setting to automatically turn off after the cart is secure. The length of time is adjustable from 01 minute to 99 minutes. The default time that the light stays on after the cart is secure is 01 minute. For procedural information, see Modifying Cart Settings on page 103. January 2004
  • Using the Cart Opening the Rear Access Panel Door 33 Opening the Rear Access Panel Door Introduction Depending on your cart’s configuration, you may need to open the rear access panel door to access optional accessories, such as the internal trash bin. Procedure Complete the following procedure to open the cart’s rear access panel door. Step Action 1 Face the back of the cart and locate the round black button on the right side panel, in the center area. 2 Push the button. A spring releases the button outward so that it now works like a knob. 3 Turn the knob to the right. The door panel releases so that you can pull it open. January 2004
  • 34 Opening the Rear Access Panel Door Using the Cart January 2004
  • -35 35 3 Programming the Cart Using the Host Software Contents Overview ............................................................................................. 38 Introduction ....................................................................... 38 System Requirements ...................................................... 38 Event, User, and Cart Setting Files .................................. 39 Read Cart and Write Cart Functionality ............................ 39 Arranging Open Files........................................................ 39 Installing the Host Software .............................................................. 40 Procedure ......................................................................... 40 Accessing the Host Software ............................................................ 42 Procedure ......................................................................... 42 Connecting the Host Software to the Cart ....................................... 43 Introduction ....................................................................... 43 Connection Stages ........................................................... 43 Preparing Your Cart.......................................................... 44 Connecting Your PC or Laptop to the Cart ....................... 46 Configuring COM Port Settings ........................................ 47 Closing the Host Software Connection ............................................ 49 Introduction ....................................................................... 49 Closing the Host Software Connection Using the Cart................................................................... 49 Closing the Host Software Connection Using the Software ........................................................... 50 Recalling Events Using Host Software ............................................ 51 Introduction ....................................................................... 51 Event Master List .............................................................. 51 Events Log File Defined ................................................... 51 Creating an Events Log File ............................................. 53 Accessing the Events Log File.......................................... 54 Updating an Events Log File ............................................ 54 Sorting Events .................................................................. 55 Managing Cart Settings ..................................................................... 56 Introduction ....................................................................... 56 Managing User Access Codes ......................................... 56 (Continued on next page) January 2004
  • 36 Programming the Cart Using the Host Software Creating a Cart Settings File ..............................................................58 Introduction....................................................................... 58 Cart Settings File Defined ................................................ 58 Procedure......................................................................... 64 Accessing Cart Settings File .............................................................66 Procedure......................................................................... 66 Reading Cart Settings ........................................................................67 Introduction....................................................................... 67 Procedure......................................................................... 67 Writing Cart Settings to the Cart .......................................................68 Introduction....................................................................... 68 Procedure......................................................................... 68 Modifying a Cart Settings File ...........................................................69 Introduction....................................................................... 69 Procedure......................................................................... 70 Managing Cart Users ..........................................................................71 Introduction....................................................................... 71 Managing General User Access....................................... 71 Managing Specific User Access....................................... 72 Managing Users on Multiple Carts ................................... 72 Creating a User File ............................................................................73 Introduction....................................................................... 73 User File Defined.............................................................. 73 Procedure......................................................................... 78 Accessing a User File .........................................................................79 Procedure......................................................................... 79 Reading User Information ..................................................................80 Introduction....................................................................... 80 Procedure......................................................................... 80 Writing Users to the Cart ...................................................................81 Introduction....................................................................... 81 Procedure......................................................................... 81 Adding a Group of Users ...................................................................82 Introduction....................................................................... 82 Add Group Dialog Box Settings Defined .......................... 82 Procedure......................................................................... 84 (Continued on next page) January 2004
  • Programming the Cart Using the Host Software 37 Adding a New User .............................................................................85 Introduction....................................................................... 85 Add User Dialog Box Settings Defined............................. 85 Procedure......................................................................... 87 Modifying a User Profile .....................................................................89 Introduction....................................................................... 89 Modifying A User’s Access Settings................................. 89 Modifying a User’s eNarc Access Code Settings ............. 91 Deleting a User ....................................................................................93 Introduction....................................................................... 93 Procedure......................................................................... 93 January 2004
  • 38 Overview Programming the Cart Using the Host Software Overview Introduction Avalo Advantage Cart Host software enables administrators to read information from the cart and to program the cart. The benefits of using the Cart Host software include: The ability to specify the names of users Increased speed in performing tasks, such as adding users After the software is installed and set up, administrators can connect to the cart to retrieve user, cart setting, and event data. Administrators can also use the software to modify, add, or delete users and cart settings and then apply (write) any data changes to the cart. Note Although using the Cart Host software is the recommended method, you can also program the cart from the cart. For more information, see Programming the Cart From the Cart on page 95. System In order to install and run the Cart Host software, your PC or laptop must be Requirements equipped with the following minimum requirements: Windows® 98, Windows NT® 4.0, Windows® 2000 SP3, or Windows® XP Pentium or higher processor VGA or higher resolution screen supported by Microsoft Corporation 32 MB of RAM An open serial port (COM 1 to COM 8 are supported) A mouse or other pointing device (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Overview 39 Event, User, and The Cart Host software uses three types of files to manage the cart’s data. The Cart Setting Files types of files are: Event Log File: An event log file (*.log) is a read-only file that contains events that occurred on the cart. The system’s Read Cart functionality retrieves events from the cart and then populates the log file. The log file can include approximately 4,000 events; the most recent event displays at the end of the file. You can sort the order in which events display on the log file or print the log file, depending on your needs. User File: A user file (*.usr) contains user profile and access information. The system’s Read Cart functionality retrieves user information from the cart; the system’s Write Cart functionality enables you to apply changes that you make in the file to the cart. Cart Settings File: A cart settings file (*.crt) contains all of the settings on the cart. The system’s Read Cart functionality retrieves cart setting information from the cart; the system’s Write Cart functionality enables you to apply changes that you make in the file to the cart. Read Cart and The Cart Host software’s Read Cart functionality enables you to retrieve events, Write Cart user profiles, and settings from the cart. You can save the data that you retrieve in Functionality log files, user files, or cart setting files, which you can access using the Cart Host software. The Write Cart functionality enables you to apply changes that you make to a user file or a cart settings file to the cart. The Write Cart functionality is not applicable to log files, which are view-only lists of events that occurred on the cart. Use of the Read Cart and Write Cart functionality enables you to view the cart’s current data and to ensure that the data stored by the Cart Host software and the data stored on the cart remain in sync. Arranging The Cart Host software’s Cascade feature enables you to arrange open files in a Open Files tiered order for easier viewing. To use the Cascade feature, select Cascade from the Window menu. January 2004
  • 40 Installing the Host Software Programming the Cart Using the Host Software Installing the Host Software Procedure Complete the following procedure to install the Cart Host software. Note Depending on the current version of your operating system, the Setup wizard may prompt you to upgrade your software. Click Yes, and the Avalo Advantage Cart Host software program performs this operation. Step Action 1 Start Microsoft® Windows®. 2 Close all open applications. 3 Insert the Avalo Cart Host CD into your PC or laptop’s CD-ROM drive. 4 On the Windows taskbar, click Start. 5 Click Run... System Response The Run dialog box displays. 6 Type the following: D:setup.exe Note If your CD-ROM is not located on the D drive, substitute the appropriate drive letter. (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Installing the Host Software 41 (Contd) Step Action 7 Press OK. System Response The Setup wizard begins to copy files and then displays a prompt recommending that you close applications that may be running. 8 Click OK. System Response The Setup wizard displays a destination directory dialog box. 9 Do you want to install the Artromick Avalo Cart Host software to the default destination directory? Note The default directory location is: C:Program FilesArtromickAvaloHost If yes, click the button that contains a computer image. If no, Click Change Directory. Type or navigate to the desired path location. Click OK. System Response Installation begins. The Setup wizard displays a Choose Program Group dialog box. 10 Do you want to use the default Program Group? Note The default Program Group is Artromick. If yes, click Continue. If no, Type the name of the Program Group that you want to use. Click Continue. System Response The Setup wizard begins installing Data Access components. After installation is complete, the Setup wizard displays a message indicating that setup was successful. 11 Click OK. January 2004
  • 42 Accessing the Host Software Programming the Cart Using the Host Software Accessing the Host Software Procedure Complete the following procedure to access the Cart Host software. Step Action 1 On the Windows taskbar, click Start. 2 Did you install the Cart Host software in the default destination directory? Note The default directory location is: C:Program FilesArtromickAvaloHost If yes, Point to Programs. Point to Artromick. Point to Avalo Cart Host. If no, Depending on your operating system, use File Manager or Windows Explorer to navigate to the Artromick directory location you selected. Double-click to open the directory. Double-click to open the Avalo Host folder. Double-click CartHost. System Response The Cart Host software opens. January 2004
  • Programming the Cart Using the Host Software Connecting the Host Software to the Cart 43 Connecting the Host Software to the Cart Introduction Before you can use the Cart Host software, you must: Prepare the cart Configure settings in the Cart Host software (first time only) Connect your PC or laptop to the cart. The procedures in this section provide step-by-step instructions for completing these tasks. Connection This table describes the stages that you must complete in order to connect to the Stages cart using the Cart Host software. This table also describes when to complete the task. Stage Description When Do I Do This? 1 Prepare the cart for connection by opening Each time you want to a Host link on the cart. use the Cart Host software. Reference For step-by-step instructions, see Preparing Your Cart on page 44. 2 Connect your PC or laptop to the cart using Each time you want to the adapter cord that came with your use the Cart Host Software Connection Kit. software. Reference For step-by-step instructions, see Connecting Your PC or Laptop to the Cart on page 46. 3 Configure Communications (COM) Port The first time you use settings in the Cart Host software to match the Cart Host software COM port settings on your PC or laptop. only. Reference For step-by-step instructions, see Configuring COM Port Settings on page 47. (Continued on next page) January 2004
  • 44 Connecting the Host Software to the Cart Programming the Cart Using the Host Software Preparing Your Complete the following procedure to prepare your cart for connection. Cart Note You must complete the following procedure each time you use the Cart Host software. Step Action 1 On the cart, press Function. System Response The LCD displays the following message: PROGRAMMING MODE? 1-YES 2-NO 2 Press 1 (YES). System Response The LCD displays one of the following messages: PLEASE ENTER ACCESS CODE or PLEASE SWIPE CARD 3 Do one of the following: If your cart’s configuration requires an access code only: Enter your access code. Go to the next step. If your cart’s configuration requires an access card only: Swipe your card. Go to the next step. If your cart’s configuration requires an access code and an access card: Enter your access card. Swipe your card. Go to the next step. Note If you enter a code that is not assigned to an administrator, the system prompts you to re-enter the code or to re-swipe your card, as applicable. If you find that your code does not work, contact your supervisor. System Response The LCD displays the following message: PLEASE ENTER CART MASTER CODE (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Connecting the Host Software to the Cart 45 (Contd) Step Action 4 Enter your cart’s master code. System Response The LCD displays the following message: 1-RECALL EVENTS 2-EDIT PROGRAM Note If your cart’s master code is not valid, the LCD prompts you to re-enter the code until the correct code is entered. If you find that your code does not work, contact your supervisor. 5 Press 1 (RECALL EVENTS). System Response The LCD displays the following message: REVIEW EVENTS? 1-YES, 2-NO, ESC 6 Press 2 (No). System Response The LCD displays the following message: LINK TO HOST? 1-YES, 2-NO, ESC 7 Press 1 (Yes). System Response The LCD displays the following message: LINK TO HOST OPEN Note This link remains open until you close it. For step-by-step instructions on closing the connection, see Closing the Host Software Connection on page 49. You must now connect your PC or laptop to the cart. Reference For step-by-step instructions, see Connecting Your PC or Laptop to the Cart on page 46. (Continued on next page) January 2004
  • 46 Connecting the Host Software to the Cart Programming the Cart Using the Host Software Connecting Your Complete the following procedure to connect your PC or laptop to the cart using PC or Laptop to the cart’s adapter cable. the Cart Note You must complete the following procedure each time you use the Cart Host software. Step Action 1 Plug one end of the adapter cord that came with your cart into a Communication port on the back of your cart. Note The cart includes two communication ports. These ports are located on the back of the Avalo AC Medication cart in the Communication section of the connector panel (AC Systems Support Panel). The ports are labeled “1” and “2.” Port 1 is typically configured for use with the Cart Host software. Reference For more information, see Connector Panel Parts and Functions on page 7. 2 Plug the other end of the adapter cord into the correct serial port on your PC or laptop. If this is the first time you are using the Cart Host software, you must configure the Cart Host software COM port settings. Reference For step-by-step instructions, see Configuring COM Port Settings on page 47. (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Connecting the Host Software to the Cart 47 Configuring Use this procedure to configure the COM port settings in the Cart Host software to COM Port match COM port settings on your PC or laptop. This configuration enables you to Settings connect to the cart through the COM port on your PC or laptop. Note The Cart Host software saves your COM port settings. Therefore, you only need to complete the following procedure the first time you use the software. Step Action 1 If necessary, start Windows on your PC or laptop. 2 View your PC or laptop’s Communications (COM) Port settings. Make note of the following settings: Port name (COM 1, COM 2, etc.) Bits per Second (baud rate) Parity Data Bits Stop Bits You will need to know these settings later in this procedure. Note To view your Communication Port settings in Windows 98 or in Windows 2000, open the Device Manager. Double-click Ports (COM&LPT). Double-click the COM port that you want to use. Select the Port Settings tab. For assistance, contact your information systems department. Reference For information on opening Device Manager, consult your Windows online Help system. 3 Open the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 4 From the File menu, select Com Port Setup. System Response The Cart Host software displays the Com Setup dialog box. (Continued on next page) January 2004
  • 48 Connecting the Host Software to the Cart Programming the Cart Using the Host Software (Contd) Step Action 5 View the default settings that display on the dialog box. Note The default settings are typically configured correctly. 6 Refer to the values that you wrote down in step 2 of this procedure and make adjustments as needed. 7 Click OK. System Response The Cart Host software saves your COM port settings and the Com Setup dialog box closes. You can now use the Cart Host software. January 2004
  • Programming the Cart Using the Host Software Closing the Host Software Connection 49 Closing the Host Software Connection Introduction After you finish using the Cart Host software, you must close the connection link between your cart and the software before you can use the cart for other tasks. When the link to the Cart Host software is open on the cart, the cart’s LCD displays the following message: LINK TO HOST OPEN In addition, when the cart and Cart Host software are communicating, a status message displays in the software at the bottom of the user file, cart settings file, or log file. You can close the connection link using either the cart or the Cart Host software. The procedures for both methods are described in the following sections. Closing the Host Complete the following procedure to close the Cart Host software connection Software using the cart. Connection Using the Cart Step Action 1 From the cart, press ESC. System Response The LCD briefly displays the cart’s identification information followed by a blank screen. 2 Disconnect the cart’s adapter cable from the back of your PC or laptop. 3 Disconnect the adapter cable from the back of the cart, if desired. (Continued on next page) January 2004
  • 50 Closing the Host Software Connection Programming the Cart Using the Host Software Closing the Host Complete the following procedure to close the Cart Host software connection Software using the software. Connection Using the Step Action Software 1 From the File menu, select Exit. System Response The Cart Host software displays the Exit Host dialog box asking whether you want to disconnect from the cart. 2 Click Yes. System Response The software closes. The LCD briefly displays the cart’s identification information followed by a blank screen. Note If you click No on the Exit Host dialog box, the Cart Host software closes, but the cart’s LCD still displays: LINK TO HOST OPEN 3 Disconnect the cart’s adapter cable from the back of your PC or laptop. 4 Disconnect the adapter cable from the back of the cart, if desired. January 2004
  • Programming the Cart Using the Host Software Recalling Events Using Host Software 51 Recalling Events Using Host Software Introduction The cart stores almost 4,000 events in its memory. Depending on the number of events generated each day, the cart memory may contain events from several weeks back. Using the Host software, you can “Read” events that occur on the cart and then save those events to a log file. In addition, you can open log files that you create to view previous events and sort the events that display on the log file. Event Master The Cart Host software log file uses codes to indicate events. The meanings of List the events codes are detailed in the Event Master List. You can use the Event Master List as a reference guide when viewing events. Reference For more information, see Appendix A, "Event Master List," in this guide. Events Log File The following table describes the fields on the log file. Defined Note When you open a new log file, it contains blank fields. After you press the Read Cart button, the Cart Host software populates the log file with codes indicating events from the cart. Field Name Definition SN Cart serial number. Name Cart name. Time Time that the log file was read from the cart. Date Date that the log file was read from the cart. Code Type A General or Specific value, which indicates the type of access code that cart requires. (Continued on next page) January 2004
  • 52 Recalling Events Using Host Software Programming the Cart Using the Host Software (Contd) Field Name Definition Secure Time The cart’s auto secure delay setting. This is the number of minutes of inactivity that can elapse before the cart secures itself. You can adjust this setting, which can be set from 01 minute to 99 minutes, using the Cart Host software or from the cart. This number must be in a two-digit format. The default setting is 05 minutes. Personal A YES or NO value, which indicates whether the user has Editing personal editing capabilities. Num A number indicating the order in which events occurred. The lowest number is the oldest event; the highest number is the newest event. The log file can display approximately 4,000 events. Event The name of the event. Note To view event-related codes, see Appendix A, "Event Master List," in this guide. ID The ID assigned to the event. Name If the cart’s Access Code setting is configured as Specific, meaning the cart is configured for multiple users, this field displays the name of person who accessed the cart. Time The time that the event occurred. Date The date that the event occurred. Description Description of the event that occurred. Read Cart Instructs the software to read events from the cart. Close Exits the Cart Host software. (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Recalling Events Using Host Software 53 Creating an Complete the following procedure to create a new events log file using the Cart Events Log File Host software. Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 3 From the File menu, select New. 4 Select Log File. System Response The Cart Host software opens a new, blank log file. 5 Click Read Cart. System Response The Cart Host software reads the cart and populates the log file with events that occurred. 6 From the File menu, select Save. System Response The Save dialog box displays. 7 Type a log file name followed by a .log extension. 8 Click Save. (Continued on next page) January 2004
  • 54 Recalling Events Using Host Software Programming the Cart Using the Host Software Accessing the Complete the following procedure to access the events log file. Events Log File Step Action 1 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 2 From the File menu, select Open>Log File. System Response The Cart Host software displays the Open dialog box. 3 Select or navigate to the events log file. Note An events log file contains a .log extension. The default file location is: C:Program FilesArtromickAvaloHost 4 Click Open. System Response The Cart Host software displays the events log file. Updating an Complete the following procedure to update an events log file. Events Log File Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Recalling Events Using Host Software 55 (Contd) Step Action 3 Open the events log file. Reference For step-by-step instructions, see Accessing the Events Log File on page 54. 4 Click Read Cart. System Response The Cart Host software reads the events from the cart and updates the log file. 5 From the File menu, select Save. System Response The Save dialog box displays. 6 Select the name of the existing log file or type a new log file name followed by a .log extension. 7 Click Save. Sorting Events By default, log file events are arranged numerically according to the order in which they occurred on the cart. The lowest number in the Num column of the log file indicates the oldest event; the highest number indicates the most recent event. The column headings on the log file are interactive to enable you to sort by category. For example, to sort by date, double-click the Date column heading on the log file. The Cart Host software rearranges the log file so that all events that occurred on the cart display according to the date. January 2004
  • 56 Managing Cart Settings Programming the Cart Using the Host Software Managing Cart Settings Introduction Your cart’s settings are configured based on your organization’s requirements and the preconfigured setup of your cart. The Cart Host software’s cart settings file provides an easy way for you to modify these settings as the needs of your organization change or to better fit your working environment. For example, if you work in an environment of high activity in which the cart is frequently bumped or moved, you can modify the Mtn Detector (Motion Detector) field on the cart settings file to decrease the cart’s level of sensitivity. If you work in an area that requires high security, you may want to adjust the Alarm/Beeper Level field on the cart settings file to a higher auditory level, and so forth. Before you modify the cart settings file, it is important to use the Read Cart functionality to ensure that you are viewing the cart’s current settings. After you modify the cart settings file, it is important to use the Write Cart functionality to ensure that the system applies the changes you made to the cart. Managing User You can configure your cart user codes two ways: General and Specific. The Access Codes setting for user codes displays in the User Codes section of the cart settings page, where the Type drop-down list contains the General and Specific options. A General configuration means that your cart is configured for use with one access code. Therefore, if more than one user is accessing the cart using the code, you cannot track individual activity. A Specific configuration means that your cart is configured to have multiple access codes. Each user must be assigned a unique (specific) access profile so that you can track individual user activity using the Cart Host software log file. (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Managing Cart Settings 57 If you have the optional eNarc accessory, the configuration defined in the Type drop-down list affects what settings display in the Narcotics section of the user interface. If the Type field in the User Codes section is set to General, the Code Type field in the Narcotics section must also be General, unless the cart is equipped with the access card accessory. If the Type field in the User Codes section is set to Specific, the Code Type field in the Narcotics section can be set to either General or Specific, depending on your needs. Note The cart saves all settings and user access profiles that are used with Specific configurations. Therefore, as your needs change, you can switch between Specific and General configurations without having to re-enter user profiles. January 2004
  • 58 Creating a Cart Settings File Programming the Cart Using the Host Software Creating a Cart Settings File Introduction A cart settings file (*.crt) contains all of the settings on the cart. This file contains Read Cart and Write Cart functionality so that you can retrieve settings from the cart or apply the setting changes that you make in the Cart Host software user interface to the cart. Cart Settings File The following table describes the fields on the cart settings file. Defined Note When you open a new cart settings file, it contains blank fields. After you press the Read Cart button, the Cart Host software populates the file with settings from the cart. Field Name Definition Cart Section Serial No. Serial number assigned to the cart. Note You cannot modify this field. HW/FW Rev Hardware/firmware version or revision. Note You cannot modify this field. Users/Events Users and events currently in the cart. Note You cannot modify this field. Name Name of the cart. Number Number assigned to the cart. Time/Date Section Cart The time and date that display on the cart. The Read Time button reads the cart’s current time and date. (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Creating a Cart Settings File 59 (Contd) Field Name Definition PC The time and date on the PC or laptop that is connected to the cart. The Set Time button enables you to type the current time and/or date and then set them. Auto Secure Section Delay Controls the cart’s auto secure delay setting, which is the number of minutes of inactivity that can elapse before the cart secures itself. This setting can be from 1 minute to 99 minutes. Mtn Detector Controls the cart’s auto-relock motion detector sensitivity. The default setting is 5 (level 5). Available settings are Off and the range of 1 to 10. Level 10 is the most sensitive. Personal Editing Section Allowed Controls whether users can change their own access codes. Available options are No and Yes. Warning If a user with personal editing capabilities selects an access code that is already in use, the cart’s LCD displays a CODE NOT AVAILABLE message, which could potentially compromise the security of your medication cart. To eliminate this possibility, do not allow personal editing. Cart Codes Section Cart Master Master code assigned to the cart. This code must be a four-digit number. Cart Override This field displays the Override Code. The Override Code is a four-digit code assigned to the cart. The code bypasses alarms, timers, and relocking mechanisms. Typically, this function is used while the cart is being restocked in the pharmacy. (Continued on next page) January 2004
  • 60 Creating a Cart Settings File Programming the Cart Using the Host Software (Contd) Field Name Definition Light Timeout Section Note: This setting only applies to the optional night light accessory. Minutes Number of minutes the cart’s optional night light stays on after the cart secures. The default number of minutes is 1. Available settings are 1 to 99 minutes. Alarm/Beeper Section Level Controls the tone of your cart’s beeper. The default beeper level is Med (medium). Available levels are: Off, Low, Med, and High. Alarm Enable Controls the alarm on the cart. A selected check box indicates that the alarm is on. Narc 1 Alarm Controls the cart’s eNarc alarm setting on narcotics drawer 1. A selected check box indicates that the alarm Note is on. This setting only applies to users who have the eNarc optional accessory. Narc 2 Alarm Controls the cart’s eNarc alarm setting on narcotics drawer 2. A selected check box indicates that the alarm Note is on. This setting only applies to users who have the eNarc optional accessory with two drawers. Key Beep Indicates whether the cart emits beeps when a user presses keys on the keypad. A selected check box indicates that the alarm is on. (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Creating a Cart Settings File 61 (Contd) Field Name Definition User Code Section Type Controls the type of user access code that the cart requires. Available settings are General or Specific. General means that the cart is configured for only one code. Therefore, if more than one user is accessing the cart using a single code, individual activity cannot be tracked. Specific means that the cart is configured for use by multiple users or groups. When Specific is selected, you must add users and assign each a unique four-digit access code. If you have the optional eNarc accessory, the Type setting affects which options display in the Code Type drop-down list in the Narcotics section. General Code Controls the general access code required to access the cart. If Specific is selected from the Type drop- down list, this field is not available. Always Required Indicates whether an access code is also required when using the access card accessory. A selected check box indicates that a user must use an access code in addition to the access card accessory. A cleared check box indicates that the user does not need to use an access code when using the access card accessory. This check box is used in conjunction with the Custom Port check box. If None is selected in the Custom Port check box, the Always Required check box is not available. Narcotics Section Note: These settings only apply to users who have the eNarc optional accessory. Num Drawers Controls which eNarc drawers users can access. (Continued on next page) January 2004
  • 62 Creating a Cart Settings File Programming the Cart Using the Host Software (Contd) Field Name Definition Code Type Controls the type of narcotics code that a user must enter to access eNarc drawers. Available options depend on the Type setting that you selected in the User Code section. If you selected General, you must use a General code type, unless the cart is equipped with the access card accessory. If you selected Specific, you can specify a code type that is General or Specific (each user is assigned a unique Narc Code). General Code This field controls the general code required to access the eNarc. If Specific is selected from the Code Type drop-down list, this field is not available. Com Port Setup Section WARNING: Adjusting these settings could negatively impact your ability to access the Cart Host software and/or the cart. Do not adjust this setting without first consulting Artromick Technical Support. Host Port Controls the port that the cart uses with the Cart Host software. Click Setup to adjust the Baud Rate, Parity, Data Bit, and Stop Bit settings. WARNING Adjusting this setting could negatively impact your ability to access the Cart Host software and/ or the cart. Do not adjust this setting without first consulting Artromick Technical Support. Printer Port Controls the port that the cart uses to connect to a printer. Click Setup to adjust the Baud Rate, Parity, Data Bit, and Stop Bit settings. WARNING Adjusting this setting could negatively impact your ability to access the Cart Host software and/ or the cart. Do not adjust this setting without first consulting Artromick Technical Support. (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Creating a Cart Settings File 63 (Contd) Field Name Definition Custom Port Controls the port that the cart uses for the access card accessory. Click Setup to adjust the Baud Rate, Parity, Data Bit, and Stop Bit settings. WARNING Adjusting this setting could negatively impact your ability to access the Cart Host software and/ or the cart. Do not adjust this setting without first consulting Artromick Technical Support. Buttons Read Cart Instructs the software to read data from the cart and then populate the cart settings file with the cart’s data. Note You must be connected to the cart in order to use this functionality. For more information, see Connecting the Host Software to the Cart on page 43. Write Cart Instructs the software to write the cart settings you modified to the cart. Note You must be connected to the cart in order to use this functionality. For more information, see Connecting the Host Software to the Cart on page 43. Close Exits the Cart Settings file. January 2004
  • 64 Creating a Cart Settings File Programming the Cart Using the Host Software Procedure Complete the following procedure to create a new cart settings file. Reference For field and description information, see Cart Settings File Defined on page 58. Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 3 From the File menu, select New. 4 Select Cart Settings. System Response The Cart Host software displays the Cart Settings New dialog box. 5 Click Read Cart. System Response The Cart Host software reads the cart’s current settings and then populates the new cart settings file based on those settings. 6 Modify the settings as necessary. Note You are not able to modify dimmed fields or selections. 7 From the File menu, select Save. System Response The Cart Host software displays the Save As dialog box. 8 From the Save In drop-down list, navigate to the location where you want to save the file. (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Creating a Cart Settings File 65 (Contd) Step Action 9 Type the name of the cart settings file followed by a .crt extension. 10 Click Save. System Response The Host software saves the file. January 2004
  • 66 Accessing Cart Settings File Programming the Cart Using the Host Software Accessing Cart Settings File Procedure Complete the following procedure to access a cart settings file. Step Action 1 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 2 From the File menu, select Open>Cart Settings. System Response The Cart Host software displays the Open dialog box. 3 Select or navigate to the cart settings file. Note The default file location is C:Program FilesArtromickAvaloHost A cart setting file ends with a .crt extension. 4 Click Open. System Response The Cart Host software displays the cart settings file. January 2004
  • Programming the Cart Using the Host Software Reading Cart Settings 67 Reading Cart Settings Introduction Before you modify cart settings using the Cart Host software, it is important to make sure that the file you are working in is the most current. If updates have been made to the cart, you must read information from the cart using the Read Cart button that displays in the user file. Procedure Complete the following procedure to read cart settings from the cart. Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 3 Open the cart settings file. Reference For step-by-step instructions, see Accessing Cart Settings File on page 66. 4 Click Read Cart. System Response The Cart Host software updates cart settings file with the cart’s current settings. 5 From the File menu, select Save. January 2004
  • 68 Writing Cart Settings to the Cart Programming the Cart Using the Host Software Writing Cart Settings to the Cart Introduction After you modify cart settings using the Cart Host software, it is important to update the cart with the newly-modified settings. To do this, you apply the cart settings to the cart using the Write Cart button that displays in the cart settings file. Procedure Complete the following procedure to apply changes to the cart settings file to the cart. Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 3 Open the cart settings file. Reference For step-by-step instructions, see Accessing Cart Settings File on page 66. 4 Click Write Cart. System Response The Cart Host software displays the Write Cart dialog box, which asks you whether you want to write these settings to the cart. 5 Click Yes. System Response The Cart Host software applies changes made to the cart settings file to the cart. 6 From the File menu, select Save. January 2004
  • Programming the Cart Using the Host Software Modifying a Cart Settings File 69 Modifying a Cart Settings File Introduction You can use the Cart Host software to modify the settings that control how your cart works. These settings include: Cart Time/Date Auto Secure Personal Editing Cart Codes Light Timeout Alarm/Beeper User Codes Narcotics Com Port Setup Note Although using the Cart Host software is the recommended method, you can also modify cart settings from the cart. For more information, see Modifying Cart Settings on page 103. (Continued on next page) January 2004
  • 70 Modifying a Cart Settings File Programming the Cart Using the Host Software Procedure Complete the following procedure to modify cart settings using the Cart Host software. Reference For field and description information, see Cart Settings File Defined on page 58. Note You are not able to modify dimmed fields or selections. Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 3 Open the cart settings file. Reference For step-by-step instructions, see Accessing Cart Settings File on page 66. 4 Click Read Cart. System Response The cart settings file is updated with settings from the cart. 5 Modify the cart settings as appropriate. 6 From the File menu, select Save. 7 Click Close. January 2004
  • Programming the Cart Using the Host Software Managing Cart Users 71 Managing Cart Users Introduction With regard to user access settings, your cart is configured in one of two ways based on your organization’s requirements and the preconfigured setup of your cart. A General configuration means that your cart is configured for use with one access code. Therefore, if more than one user is accessing the cart using the code, you cannot track individual activity. Your Cart Host software includes a default user file with General user access settings that you can modify as needed. A Specific configuration means that your cart is configured to have multiple access codes. This enables you to track individual users or groups using the Cart Host software log file. Note The type of configuration that your cart uses is specified in the Type drop- down list in the User Codes section of the Cart Settings file. For more information, see Cart Settings File Defined on page 58. The Cart Host software’s user file provides an easy way for you to manage user access settings, regardless of your cart’s configuration. From the file, you can also apply changes that you make to the cart. Managing To manage General user access using the Cart Host software: General User Read the cart to ensure that you are viewing the most current user Access information. Reference For more information, see Reading User Information on page 80. Modify the settings associated with your default user access profile as needed. Reference For more information, see Modifying a User Profile on page 89. Apply changes to the cart. Reference For more information, see Writing Users to the Cart on page 81. (Continued on next page) January 2004
  • 72 Managing Cart Users Programming the Cart Using the Host Software Managing To manage Specific user access using the Cart Host software: Specific User Create a user file. Access Reference For more information, see Creating a User File on page 73. Read the cart to ensure that you are viewing the most current user information. Reference For more information, see Reading User Information on page 80. Add user profiles as necessary. Reference For more information, see Adding a Group of Users on page 82 or Adding a New User on page 85. Modify users as necessary. Reference For more information, see Modifying a User Profile on page 89. Delete users as necessary. Reference For more information, see Deleting a User on page 93. Apply changes to the cart. Reference For more information, see Writing Users to the Cart on page 81. Managing Users If your organization uses multiple carts that are configured for use with Specific on Multiple Carts access codes, you can manage all users from a master user file. In addition, you can use the Active check box that displays on the Add User or Edit User dialog boxes to control which users are written to a specific cart. A selected Active check box means that the user will be written to the cart. A cleared check box means that the user will not be written to the cart. The results of your selections display in the Active column of the user file. A Yes value in the Active column means that when you write to the cart, the user will be added to the cart. A No value in the column means that when you write to the cart, the user will not be added to the cart. Note If you add a group of users they will, by default, display on the user file as Active. You can modify the user’s status using the Edit User dialog box. For more information, see Modifying a User Profile on page 89. January 2004
  • Programming the Cart Using the Host Software Creating a User File 73 Creating a User File Introduction A user file (*.usr) contains a list of cart user profiles. This file contains Read Cart and Write Cart functionality so that you can retrieve user profiles from the cart or apply the changes that you make to the cart. User File Defined The following table describes the fields on the user file. Note When you open a new user file, it contains blank fields. After you press the Read Cart button, the Cart Host software populates the file with user profiles from the cart. In addition, profiles that you enter using the Add Group or Add User dialog boxes also display here. Field Definition ID A unique, four-digit ID that identifies the cart user. You cannot modify this ID. If you need to use the ID again, you must delete the user.Typical IDs include the last four digits of the user’s Social Security Number or the user’s employee number. Note If programming user access settings from the cart, this ID is referred to as the User #. Name Name of the user. Typically, this is entered as the initial of the user’s first name and his or her last name. This field can contain a maximum of 16 characters. Type User Type. A User Type defines basic levels of user access. User Types include: Normal: This User Type enables a user to access specific areas of the cart. This person cannot perform programming or recall functions. This is the default setting. Admin: This User Type enables a user to perform all programming and Recall Event functions and to access all areas of the cart. (Continued on next page) January 2004
  • 74 Creating a User File Programming the Cart Using the Host Software (Contd) Field Definition Access Code A unique, four-digit PIN that enables a user to access the cart. The access code can be modified. By default, the Cart Host software automatically populates this field, which you can modify when you add or update the user. Override If set to YES, this setting grants users the right to use the Override Code. The Override Code is a four-digit code assigned to the cart. The code bypasses alarms, timers, and relocking mechanisms. Typically, this function is used while the cart is being restocked in the pharmacy. Available CART OVERRIDE options are NO or YES. Narc Access The eNarc drawers to which the user has been granted access. Settings include: NONE Note This setting DRW 1 only applies to DRW 2 (if applicable to the cart’s configuration) users who DRW 1& 2 (if applicable to the cart’s configuration) have the eNarc optional Note accessory. The location of the eNarc drawers depends on the configuration of your cart. Narc Code A four-digit PIN that enables a user to access the eNarc drawers. By default, the Cart Host software automatically populates this field, which you can modify when you add or update the user. Note The Narc Access setting only applies if the cart is configured with the eNarc optional accessory. Extended ID Code assigned to the user’s access card. Note This setting only applies to users who have the access card optional accessory. (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Creating a User File 75 (Contd) Field Definition Access Code A unique, four-digit PIN that enables a user to access the cart. The access code can be modified. By default, the Cart Host software automatically populates this field, which you can modify when you add or update the user. Override If set to YES, this setting grants users the right to use the Override Code. The Override Code is a four-digit code assigned to the cart. The code bypasses alarms, timers, and relocking mechanisms. Typically, this function is used while the cart is being restocked in the pharmacy. Available CART OVERRIDE options are NO or YES. Narc Access The eNarc drawers to which the user has been granted access. Settings include: NONE Note This setting DRW 1 only applies to DRW 2 (if applicable to the cart’s configuration) users who DRW 1& 2 (if applicable to the cart’s configuration) have the eNarc optional Note accessory. The location of the eNarc drawers depends on the configuration of your cart. Narc Code A four-digit PIN that enables a user to access the eNarc drawers. By default, the Cart Host software automatically populates this field, which you can modify when you add or update the user. Note The Narc Access setting only applies if the cart is configured with the eNarc optional accessory. Extended ID Code assigned to the user’s access card. Note This setting only applies to users who have the access card optional accessory. (Continued on next page) January 2004
  • 76 Creating a User File Programming the Cart Using the Host Software (Contd) Field Definition Access Code A unique, four-digit PIN that enables a user to access the cart. The access code can be modified. By default, the Cart Host software automatically populates this field, which you can modify when you add or update the user. Override If set to YES, this setting grants users the right to use the Override Code. The Override Code is a four-digit code assigned to the cart. The code bypasses alarms, timers, and relocking mechanisms. Typically, this function is used while the cart is being restocked in the pharmacy. Available CART OVERRIDE options are NO or YES. Narc Access The eNarc drawers to which the user has been granted access. Settings include: NONE Note This setting DRW 1 only applies to DRW 2 (if applicable to the cart’s configuration) users who DRW 1& 2 (if applicable to the cart’s configuration) have the eNarc optional Note accessory. The location of the eNarc drawers depends on the configuration of your cart. Narc Code A four-digit PIN that enables a user to access the eNarc drawers. By default, the Cart Host software automatically populates this field, which you can modify when you add or update the user. Note The Narc Access setting only applies if the cart is configured with the eNarc optional accessory. Extended ID Code assigned to the user’s access card. Note This setting only applies to users who have the access card optional accessory. (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Creating a User File 77 (Contd) Field Definition Active Indicates whether the user can be written to the cart. Yes means that when you write to the cart, the user will be added to the cart. No means that when you write to the cart, the user will not be added to the cart. Note You can use this feature to manage users on multiple carts. For more information, see Managing Users on Multiple Carts on page 72. Read Cart Instructs the software to read the user information that is currently stored on the cart. Use of this feature ensures that your user file contains the same information as the cart. Note You must be connected to the cart in order to use this functionality. For more information, see Connecting the Host Software to the Cart on page 43. Write Cart This button enables you to write changes that you make in the user file to the cart. Use of this feature ensures that your user file contains the same information as the cart. Note You must be connected to the cart in order to use this functionality. For more information, see Connecting the Host Software to the Cart on page 43. Add Group This button displays the Add Group dialog box, which enables you to add multiple users simultaneously. Add User This button displays the Add User dialog box, which enables you to add a new user to the user file. Delete User This button displays the Delete User dialog box, which enables you to delete a selected user. Close This button closes the user file. Note If the user file contains unsaved changes, the Cart Host software prompts you to save the file before the software closes. January 2004
  • 78 Creating a User File Programming the Cart Using the Host Software Procedure Complete the following procedure to create a new user file. Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 3 From the File menu, select New. 4 Select User File. System Response The Cart Host software displays a blank user file. 5 Click Read Cart. System Response The Cart Host software reads the cart’s current user profiles and then populates the new user file based on those settings. 6 From the File menu, select Save. System Response The Cart Host software displays the Save As dialog box. 7 From the Save In drop-down list, navigate to the location where you want to save the file. 8 Type the name of the user file followed by a .usr extension. 9 Click Save. System Response The Cart Host software saves the file. January 2004
  • Programming the Cart Using the Host Software Accessing a User File 79 Accessing a User File Procedure Complete the following procedure to access a user file. Step Action 1 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 2 From the File menu, select Open>User File. System Response The Cart Host software displays the Open dialog box. 3 Select or navigate to the user file. Note The default file location is: C:Program FilesArtromickAvaloHost A user file contains a .usr extension. 4 Click Open. System Response The Cart Host software displays the user file. January 2004
  • 80 Reading User Information Programming the Cart Using the Host Software Reading User Information Introduction Before you add or modify user profiles using the Cart Host software, it is important that the file you are working from is the most current. If updates have been made to the cart, you must read information from the cart using the Read Cart button that displays in the user file. Procedure Complete the following procedure to read user information from the cart. Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 3 Open the user file. Reference For step-by-step instructions, see Accessing a User File on page 79. 4 Click Read Cart. System Response The Cart Host software displays the Read Cart dialog box asking you whether you want to replace all users in the current data base. 5 Click Yes. System Response The Cart Host software updates user file with the cart’s current user profiles. 6 From the File menu, select Save. January 2004
  • Programming the Cart Using the Host Software Writing Users to the Cart 81 Writing Users to the Cart Introduction After you add or modify user profiles using the Cart Host software, it is important to update the cart to include the users that you added or modified. To do this, you apply the user information to the cart using the Write Cart button that displays in the user file. Procedure Complete the following procedure to write user information to the cart. Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 3 Click Write Cart. System Response The Cart Host software displays the Write Cart dialog box asking you whether you want to replace all users in the cart. 4 Click Yes. System Response The Cart Host software applies changes made to the user file to the cart. 5 From the File menu, select Save. January 2004
  • 82 Adding a Group of Users Programming the Cart Using the Host Software Adding a Group of Users Introduction The Add Group button on the user file enables you to add a large number of cart users simultaneously. When you add a group of users, you select a Start ID and an End ID range for the group. By default, the Cart Host software automatically populates these fields, which you can modify with IDs that are not in use. However, after you click OK on the dialog box, the IDs cannot be modified. The settings that you assign on the Add Group dialog box apply to all users in the group. After you create the group, its members display individually on the user file. Add Group The following table describes the Add Group dialog box. Dialog Box Note Settings Defined These settings display when you click the Add Group button in the user file. Field Definition Start ID A unique, four-digit ID that applies to the first user in the group that you are creating. By default, the Cart Host software automatically populates this field, which you can modify with an ID that is not in use. After you click OK on this dialog box, the ID field cannot be modified. However, if you need to use the ID again, you can delete the user. End ID A unique, four-digit ID that applies to the last user in the group that you are creating. By default, the Cart Host software automatically populates this field, which you can modify with an ID that is not in use. After you click OK on this dialog box, the ID field cannot be modified. However, if you need to use the ID again, you can delete the user. (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Adding a Group of Users 83 (Contd) Field Definition User Type A User Type defines basic levels of user access. User Types include: Normal: This User Type enables a user to access specific areas of the cart. This person cannot perform programming or recall functions. This is the default setting. Admin: This User Type enables a user to perform all programming and Recall Event functions and to access all areas of the cart. Narc Access Controls eNarc drawer access options for a group of users. Settings include: NONE Note This setting only DRW 1 applies to users who DRW 2 (if applicable to the cart’s have the eNarc configuration) optional accessory. DRW 1& 2 (if applicable to the cart’s configuration) Note The location of the eNarc drawers depends on the configuration of your cart. Cancel Cancels the Add Group function. OK Saves the information that you typed and closes the Add Group dialog box. January 2004
  • 84 Adding a Group of Users Programming the Cart Using the Host Software Procedure Complete the following procedure to add a group of users using the Cart Host software. Reference For field and description information, see Add Group Dialog Box Settings Defined on page 82. Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 3 Open the user file. Reference For step-by-step instructions, see Accessing a User File on page 79. 4 Click Add Group. System Response The Cart Host software displays the Add Users dialog box. 5 Type the Start ID and the End ID for the range of users that you want to include in this group. 6 Modify the User Type and access settings as appropriate. 7 Click OK. System Response The Cart Host software updates the user file to include the new users based on the ID range that you specified. 8 From the File menu, select Save. Important It is important that the information contained in the Cart Host software user file is the same information that is stored on the cart (and vice versa). Therefore, you should apply changes that you make to the cart. For more information, see Writing Users to the Cart on page 81. January 2004
  • Programming the Cart Using the Host Software Adding a New User 85 Adding a New User Introduction The Add User button on the user file enables you to add one user at a time to the file. After you add a user, the user displays on the user file. Add User The following table describes the fields on the Add User dialog box. Dialog Box Note Settings Defined These settings display when you click the Add User button in the user file. Field Definition ID A unique, four-digit ID that identifies the cart user. By default, the Cart Host software automatically populates this field, which you can modify with an ID that is not in use. However, after you click OK on the dialog box, you cannot modify the ID. If you need to use the ID again, you must delete the user. Typical IDs include the last four digits of the user’s Social Security Number or the user’s employee number. Note If programming user access settings from the cart, this ID is referred to as the User #. Active Indicates whether the user can be written to the cart. A selected check box means that when you write to the cart, the user will be added to the cart. A cleared check box means that when you write to the cart, the user will not be added to the cart. Note You can use this check box to manage users on multiple carts. For more information, see Managing Users on Multiple Carts on page 72. (Continued on next page) January 2004
  • 86 Adding a New User Programming the Cart Using the Host Software (Contd) Field Definition Name Name of the user. Typically, this is entered as the initial of the user’s first name and his or her last name. This field can contain a maximum of 16 characters. Override A selected check box grants users the right to use the Override Code. The Override Code is a four-digit code that is assigned to the cart. The code bypasses alarms, timers, and relocking mechanisms. Typically, this function is used while the cart is being restocked in the pharmacy. User Type Defines basic levels of user access. User Types include: Normal: This User Type enables a user to access specific areas of the cart. This person cannot perform programming or recall functions. This is the default setting. Admin: This User Type enables a user to perform all programming and Recall Event functions and to access all areas of the cart. Access Code A unique, four-digit PIN that enables a user to access the cart. By default, the Cart Host software automatically populates this field, which you can modify to meet your needs. Narc Access Controls eNarc drawer access options that you can grant to a user. Settings include: NONE Note This setting only DRW 1 applies to users who DRW 2 (if applicable to the cart’s have the eNarc configuration) optional accessory. DRW 1& 2 (if applicable to the cart’s configuration) Note The location of the eNarc drawers depends on the configuration of your cart. January 2004
  • Programming the Cart Using the Host Software Adding a New User 87 (Contd) Field Definition Narc Code A four-digit PIN that enables a user to access the eNarc drawers. By default, the Cart Host software automatically populates this field, which you can modify to meet your needs. Note The Narc Access setting only applies if the cart is configured with the eNarc optional accessory. Extended ID Code assigned to the user’s access card. Note This setting only applies to users who have the access card optional accessory. OK Saves the information that you typed and closes the Add User dialog box. Procedure Complete the following procedure to add a new user to a user file. Reference For field and description information, see Add User Dialog Box Settings Defined on page 85. Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. (Continued on next page) January 2004
  • 88 Adding a New User Programming the Cart Using the Host Software (Contd) Step Action 3 Open the user file. Reference For step-by-step instructions, see Accessing a User File on page 79. 4 Read the cart. Reference For step-by-step instructions, see Reading User Information on page 80. 5 Click Add User. System Response The Add User dialog box displays. 6 Type the appropriate user information. 7 Click OK. System Response The Add User dialog box closes and the user file displays with the user added to the file. Important It is important that the information contained in the Cart Host software user file is the same information that is stored on the cart (and vice versa). Therefore, you should apply changes that you make to the cart. For more information, see Writing Users to the Cart on page 81. January 2004
  • Programming the Cart Using the Host Software Modifying a User Profile 89 Modifying a User Profile Introduction This section describes how to modify user access settings, including: Access code settings eNarc access code settings (if applicable) Modifying A Complete the following procedure to modify a user’s access settings using the User’s Access Cart Host software. Settings Note You are not able to modify dimmed fields or selections. Reference For field and description information, see User File Defined on page 73. Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 3 Open the user file. Reference For step-by-step instructions, see Accessing a User File on page 79. 4 Read the cart. Reference For step-by-step instructions, see Reading User Information on page 80. (Continued on next page) January 2004
  • 90 Modifying a User Profile Programming the Cart Using the Host Software (Contd) Step Action 5 Double-click the appropriate user whose access settings you want to modify. System Response The Cart Host software displays the Edit User dialog box. 6 Modify the access settings as appropriate. 7 Click OK. System Response The Edit User dialog box closes and the user file displays with the modified user. 8 From the File menu, select Save. Important It is important that the information contained in the Cart Host software user file is the same information that is stored on the cart (and vice versa). Therefore, you should apply changes that you make to the cart. For more information, see Writing Users to the Cart on page 81. (Continued on next page) January 2004
  • Programming the Cart Using the Host Software Modifying a User Profile 91 Modifying a Complete the following procedure to modify a user’s eNarc access using the Cart User’s eNarc Host software. Access Code Note Settings You are not able to modify dimmed fields or selections. Reference For field and description information, see User File Defined on page 73. Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 3 Open the user file. Reference For step-by-step instructions, see Accessing a User File on page 79. 4 Read the cart. Reference For step-by-step instructions, see Reading User Information on page 80. 5 Double-click the appropriate user whose eNarc settings you want to modify. System Response The Edit User dialog box displays. 6 Modify the Narc Access and/or Narc Code settings as appropriate. (Continued on next page) January 2004
  • 92 Modifying a User Profile Programming the Cart Using the Host Software (Contd) Step Action 7 Click OK. System Response The Edit User dialog box closes and the user file displays with the modified user. 8 From the File menu, select Save. Important It is important that the information contained in the Cart Host software user file is the same information that is stored on the cart (and vice versa). Therefore, you should apply changes that you make to the cart. For more information, see Writing Users to the Cart on page 81. January 2004
  • Programming the Cart Using the Host Software Deleting a User 93 Deleting a User Introduction If your cart requires Specific access codes, you can use the Cart Host software to delete user profiles that you add to the cart. Note The type of configuration (General or Specific) that your cart uses is specified in the Cart Host software cart settings file. For more information, see Modifying a Cart Settings File on page 69. Procedure Complete the following procedure to delete a user using the Cart Host software. Step Action 1 Connect to the cart. Reference For step-by-step instructions, see Connecting the Host Software to the Cart on page 43. 2 Access the Cart Host software. Reference For step-by-step instructions, see Accessing the Host Software on page 42. 3 Open the user file. Reference For step-by-step instructions, see Accessing a User File on page 79. 4 Read the cart. Reference For step-by-step instructions, see Reading User Information on page 80. 5 Click to highlight the user that you want to delete. (Continued on next page) January 2004
  • 94 Deleting a User Programming the Cart Using the Host Software (Contd) Step Action 6 Click Delete User. System Response The Cart Host software displays a message asking you whether you are sure you want to delete the user. 7 Click Yes. System Response The Cart Host software deletes the user from the user file. 8 From the File menu, select Save. Important It is important that the information contained in the Cart Host software user file is the same information that is stored on the cart (and vice versa). Therefore, you should apply changes that you make to the cart. For more information, see Writing Users to the Cart on page 81. January 2004
  • -95 95 4 Programming the Cart From the Cart Contents Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96 Entering Programming Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Recalling Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 General Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Event Master List . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Managing Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Managing Access Codes . . . . . . . . . . . . . . . . . . . . . 101 General Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Modifying Cart Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 Cart Settings Defined . . . . . . . . . . . . . . . . . . . . . . . . 103 Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Managing Cart Users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119 Managing GENERAL User Access. . . . . . . . . . . . . . 119 Managing SPECIFIC User Access . . . . . . . . . . . . . . 120 General Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . 120 Adding a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 User Access Settings Defined . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122 Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 Modifying User Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 Modifying A User’s Code Access Settings . . . . . . . . 127 Modifying a User’s eNarc Access Code Settings . . . 129 Deleting a User . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Procedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 January 2004
  • 96 Overview Programming the Cart From the Cart Overview Introduction The procedures in this chapter explain how to program the Avalo AC Medication Cart from the cart. This chapter contains the following topics: Entering Programming Mode Recalling Events Managing Cart Settings Managing Cart Users January 2004
  • Programming the Cart From the Cart Entering Programming Mode 97 Entering Programming Mode Introduction Programming Mode enables authorized users to: Recall events (if applicable) Modify user access Modify cart settings Note Depending on your cart’s configuration, you must have a valid access code and/or a valid access card, as well as the valid cart master code to access the cart in Programming Mode. Reference See Terms and Definitions on page 9 for information about the different types of access codes. Procedure You must enter programming mode with the cart in an idle state. If the cart is in use before you begin this procedure, secure the cart before beginning the procedure. Complete the following procedure to enter Programming Mode. Step Action 1 Press Function. System Response The LCD displays the following message: PROGRAMMING MODE? 1-YES 1-NO 2 Press 1 (YES). System Response The LCD displays the following message: PLEASE ENTER ACCESS CODE or PLEASE SWIPE CARD (Continued on next page) January 2004
  • 98 Entering Programming Mode Programming the Cart From the Cart (Contd) Step Action 3 Do one of the following: If your cart’s configuration requires an access code only: Enter your access code. Go to the next step. If your cart’s configuration requires an access card only: Swipe your card. Go to the next step. If your cart’s configuration requires an access code and an access card: Enter your access card. Swipe your card. Go to the next step. Note If you enter a code that is not assigned to an administrator, the system prompts you to re-enter the code or to re-swipe your card, as applicable. If you find that your code does not work, contact your supervisor. System Response The LCD displays the following message: PLEASE ENTER CART MASTER CODE 4 Enter your cart’s master code. System Response The LCD displays the following message: 1-RECALL EVENTS 2-EDIT PROGRAM Note If your cart’s master code is not valid, the LCD prompts you to re-enter the code until the correct code is entered. If you find that your code does not work, contact your supervisor. January 2004
  • Programming the Cart From the Cart Recalling Events 99 Recalling Events Introduction Recall Events Mode is an audit tracking system that enables authorized users to review up to 4,000 of the past events starting with the most recent. Recall Events Mode identifies users associated with the event and the time and date of that event. Recall Events Mode is a non-edit mode. To edit user access or cart settings, you must exit Recall Events Mode and then proceed to Edit Program Mode. For more information, see Adding a User on page 121 or Modifying Cart Settings on page 103. General Recall Events Mode is set up in a hierarchical system that includes the following Navigation main headings: PRINT EVENTS REVIEW EVENTS EXIT RECALL When viewing a main heading, press 2 (NO) to advance to the next main heading in Recall Events Mode. Press 1 (YES) to advance further into a heading’s subgroup. When in the REVIEW EVENTS subgroup, use 5 and 8 on your keypad to scroll forward or backward, respectively, through the events in the subgroup one event at a time. Use 2 and 0 on your keypad to scroll forward or backward through five events at a time. To exit, press ESC one or more times to navigate to the EXIT RECALL main heading, and press 1 (YES). Event Master The Event Master List provides a detailed description of event-related codes that List display on the LCD. You can use the Event Master List as a reference guide when viewing events on the LCD. Reference For more information, see the appendix, "Event Master List," in this guide. (Continued on next page) January 2004
  • 100 Recalling Events Programming the Cart From the Cart Procedure Complete the following procedure to recall events. Note: To exit recall events, press ESC and then press 1 (YES). Step Action 1 Enter Programming Mode. Reference For step-by-step instructions, see Entering Programming Mode on page 97. System Response The LCD displays the following message: 1-RECALL EVENTS 2-EDIT PROGRAM 2 Press 1 (RECALL EVENTS). System Response The LCD displays the following: REVIEW EVENTS? 1-YES, 2-NO, ESC 3 Do you want to review events? If yes, press 1 (YES). Use the 5 (Forward) and 8 (Backward) keys on your keypad to scroll one event at a time or use the 2 and 0 keys on your keypad to scroll through five events at a time. Press ESC to exit. If no, press 1 (NO). System Response The LCD displays the following message: EXIT RECALL? 1-YES, 2-NO, ESC 4 Do you want to exit event recall? If yes, press 1 (YES). If no, press 1 (NO). Repeat the steps in this procedure as needed. System Response The LCD displays the following message: 1-RECALL EVENTS 2-EDIT PROGRAM January 2004
  • Programming the Cart From the Cart Managing Cart Settings 101 Managing Cart Settings Introduction Your cart’s settings are configured based on your organization’s requirements and the preconfigured setup of your cart. You can modify these settings as the needs of your organization change or to better fit your working environment. For example, if you work in an environment of high activity in which the cart is frequently bumped or moved, you may choose to decrease the level of sensitivity on the cart’s motion detector (MTN DETECTOR). If you work in an area that requires high security, you may want to adjust the cart’s alarm to a higher auditory level, and so forth. Managing The Access Code setting on your cart is configured as GENERAL or SPECIFIC. Access Codes A GENERAL configuration means that your cart is configured for use with one access code. Therefore, if more than one user is accessing the cart, you cannot track individual activity. A SPECIFIC configuration means that your cart is configured to have multiple users or a group. Each user must be assigned a unique access profile so that you can track individual user activity using the Event Recall functionality. If you have the optional eNarc accessory, your Access Code configuration affects which NARC CODE settings can be used: If your Access Code is set to GENERAL, your NARC CODE setting must also be GENERAL. If your Access Code is set to SPECIFIC, your NARC CODE setting can be set to either GENERAL or SPECIFIC depending on your needs. Note The cart saves all settings and user access profiles that are used with SPECIFIC configurations. Therefore, as your needs change, you can switch between SPECIFIC and GENERAL configurations without having to re-enter user profiles. (Continued on next page) January 2004
  • 102 Managing Cart Settings Programming the Cart From the Cart General When you access the cart settings feature, the system displays all of the settings Navigation in the LCD as a continuous list. To move through the list in order to view settings and navigate to a specific setting, press 1 (ACCEPT) to advance in the list to the next setting without changing the current setting. When you display the last setting selection, press 1 (ACCEPT) to return to the beginning of the list. You can repeat this process as many times as needed. Reference See Procedure on page 108 for the steps involved in changing the settings. January 2004
  • Programming the Cart From the Cart Modifying Cart Settings 103 Modifying Cart Settings Introduction You can modify the settings that control how your cart works. These settings include: Beeper Level Alarm Narc Alarm 1 Narc Alarm 2 Key Beep Auto Secure Motion Detector Access Code Narc Code Cart Master Code Personal Editing Time Date Light on Time Interval Custom Port Reference See Cart Settings Defined on page 103 for a complete description of the settings. Cart Settings The following table describes the user access settings that you can define or Defined modify. Setting Name Definition BEEPER LEVEL This setting controls the tone of your cart’s beeper. The default beeper level is MEDIUM. Available levels are: OFF, LOW, MEDIUM, and HIGH. (Continued on next page) January 2004
  • 104 Modifying Cart Settings Programming the Cart From the Cart (Contd) Setting Name Definition ALARM This setting controls the alarm on the cart. The default setting is ALARM ON. Available settings are: ALARM ON or ALARM OFF. NARC 1 ALARM This setting controls the cart’s eNarc (Electronic Keyless Narcotic Storage) alarm setting on narcotics drawer 1. This is an optional accessory. The default setting is NARC 1 ALARM ON. Available settings are: NARC 1 ALARM ON or NARC 1 ALARM OFF. NARC 2 ALARM This setting controls the cart’s eNarc alarm setting on narcotics drawer 2. This is an optional accessory. The default setting is NARC 2 ALARM ON. Available settings are: NARC 2 ALARM ON or NARC 2 ALARM OFF. KEY BEEP This setting controls whether the cart emits beeps when a user presses keys on the keypad. The default setting is KEY BEEP ON. Available settings are: KEY BEEP ON and KEY BEEP OFF. AUTO SECURE This setting controls the cart’s auto secure delay setting, which is the number of minutes of inactivity that can elapse before the cart secures itself. Use the keypad to adjust this setting, which can be set from 01 minute to 99 minutes. This number must be in a two-digit format. The default setting is 05 minutes. MTN DETECTOR This setting controls the cart’s auto-relock motion detector sensitivity. The default setting is LVL5 (level 5). Available settings are OFF and the range of LVL 1 to LVL 10. LVL10 is the most sensitive. (Continued on next page) January 2004
  • Programming the Cart From the Cart Modifying Cart Settings 105 (Contd) Setting Name Definition ALARM This setting controls the alarm on the cart. The default setting is ALARM ON. Available settings are: ALARM ON or ALARM OFF. NARC 1 ALARM This setting controls the cart’s eNarc (Electronic Keyless Narcotic Storage) alarm setting on narcotics drawer 1. This is an optional accessory. The default setting is NARC 1 ALARM ON. Available settings are: NARC 1 ALARM ON or NARC 1 ALARM OFF. NARC 2 ALARM This setting controls the cart’s eNarc alarm setting on narcotics drawer 2. This is an optional accessory. The default setting is NARC 2 ALARM ON. Available settings are: NARC 2 ALARM ON or NARC 2 ALARM OFF. KEY BEEP This setting controls whether the cart emits beeps when a user presses keys on the keypad. The default setting is KEY BEEP ON. Available settings are: KEY BEEP ON and KEY BEEP OFF. AUTO SECURE This setting controls the cart’s auto secure delay setting, which is the number of minutes of inactivity that can elapse before the cart secures itself. Use the keypad to adjust this setting, which can be set from 01 minute to 99 minutes. This number must be in a two-digit format. The default setting is 05 minutes. MTN DETECTOR This setting controls the cart’s auto-relock motion detector sensitivity. The default setting is LVL5 (level 5). Available settings are OFF and the range of LVL 1 to LVL 10. LVL10 is the most sensitive. (Continued on next page) January 2004
  • 106 Modifying Cart Settings Programming the Cart From the Cart (Contd) Setting Name Definition ACCESS CODE This setting controls the type of user Access Code that the cart requires. Available settings are GENERAL or SPECIFIC. GENERAL means that the cart is configured for use with one access code. Therefore, if more than one user is accessing the cart, individual activity cannot be tracked. SPECIFIC means that the cart is configured for use by multiple users or groups. When the SPECIFIC is selected, you must add users and assign each a unique four- digit Access Code. If you have the optional eNarc accessory, the Access Code setting affects which NARC CODE options display. NARC CODE This setting controls the type of narcotics code that a user must enter to access eNarc drawers. Available options depend on which type of Access Code you select. If you select a GENERAL Access Code, you must use a GENERAL NARC CODE, unless the cart is equipped with the access card accessory. If you select a SPECIFIC Access Code, you can specify a NARC CODE that is GENERAL or SPECIFIC (each user is assigned a unique NARC CODE). CHG CART MASTER CODE This setting enables an administrator to change the master code assigned to the cart. This code must be a four-digit number. PERSONAL EDITING This setting controls whether non-administrator users can change their own access codes. TIME This setting controls the time the system displays on the LCD. This setting displays as two digits for each hour (HH) and two digits for each minute (MM). (Continued on next page) January 2004
  • Programming the Cart From the Cart Modifying Cart Settings 107 (Contd) Setting Name Definition DATE This setting controls the date the system displays on the LCD. The date displays as two digits for each month (MM), Day (DD), and year (YY). For example, for January 1, 2003, you enter 010103. LIGHT ON This setting controls the number of minutes that the cart’s optional night light stays on after the cart is secure. The default number of minutes is 01. Available settings are 01 to 99 minutes. Custom Port This setting controls the port that the cart uses for the access card accessory. (Continued on next page) January 2004
  • 108 Modifying Cart Settings Programming the Cart From the Cart Procedure Complete the following procedure to modify cart settings. Note In System Response sections of this table, “XXX” or “XX” represent your cart’s current setting. Press ESC to exit to cart settings. Step Action 1 Enter Programming Mode. Reference For step-by-step instructions, see Entering Programming Mode on page 97. System Response The LCD displays the following message: 1-RECALL EVENTS 2-EDIT PROGRAM 2 Press 2 (EDIT PROGRAM). System Response The LCD displays the following message: EDIT USER ACCESS? 1-YES, 2-NO, ESC 3 Press 2 (NO). System Response The LCD displays the following message: EDIT CART SETTINGS? 1-YES, 2-NO, ESC 4 Press 1 (YES). System Response The LCD displays the following message: BEEPER LEVEL XXX 1-ACCEPT 2-CHG (Continued on next page) January 2004
  • Programming the Cart From the Cart Modifying Cart Settings 109 (Contd) Step Action 5 Do you want to change the beeper level? Note If the beeper level is set to OFF, this setting overrides all other beeper settings and turns off all audible indicators. If yes, press 2 (CHG) until the LCD displays the beeper level that you want (OFF, LOW, MEDIUM, or HIGH), and press 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays the following message: ALARM XX 1-ACCEPT 2-CHG 6 Do you want to change the cart’s alarm setting (ON or OFF)? If yes, press 2 (CHG) and 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays one of the following messages depending on your cart’s options. NARC ALARM XX 1-ACCEPT 2-CHG Go to the next step. NARC 1 ALARM XX 1-ACCEPT 2-CHG Go to the next step. KEY BEEP XX 1-ACCEPT 2-CHG Go to Step 9. (Continued on next page) January 2004
  • 110 Modifying Cart Settings Programming the Cart From the Cart (Contd) Step Action 7 Do you want to change the cart’s eNarc alarm setting for drawer 1 (ON or OFF)? If yes, press 2 (CHG) and 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays one of the following messages depending on your cart’s options: NARC 2 ALARM XX 1-ACCEPT 2-CHG Go to the next step. KEY BEEP XX 1-ACCEPT 2-CHG Go to Step 9. 8 Do you want to change the cart’s eNarc alarm setting for drawer 2 (ON or OFF)? If yes, press 2 (CHG) and 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays the following message: KEY BEEP XX? 1-ACCEPT 2-CHG 9 Do you want to change your cart’s key beep setting (ON or OFF)? If yes, press 2 (CHG) and 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays the following message: AUTO SECURE XX MINUTES 1-ACCEPT 2-CHG (Continued on next page) January 2004
  • Programming the Cart From the Cart Modifying Cart Settings 111 (Contd) Step Action 10 Do you want to change the cart’s auto secure interval setting? If yes: Press 2 (CHG). System Response The LCD displays the following message: AUTO SECURE _ _ MIN USE KEYPAD TO CHANGE Enter a 2-digit number between 01 and 99 minutes. System Response When you enter two digits, the LCD displays the value you enter and re-displays 1-ACCEPT 2-CHG. If you enter the wrong value, you can repeat this task as many times as needed by pressing 2 (CHG) and entering a new value. Press 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays the following message: MTN DETECTOR XXXX 1-ACCEPT 2-CHG 11 Do you want to adjust the cart’s auto-relock motion detector (MTN DETECTOR) sensitivity (1-10 and OFF)? If yes, press 2 (CHG) until the LCD displays the setting level that you want, and press 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays the following message: ACCESS CODE XXXX 1-ACCEPT 2-CHG (Continued on next page) January 2004
  • 112 Modifying Cart Settings Programming the Cart From the Cart (Contd) Step Action 12 Do you want to change the cart’s type of access code setting (GENERAL or SPECIFIC)? Warning If your users have individual user access codes and you change the setting from SPECIFIC to GENERAL, the users will not be able to access the cart. Conversely, if you want to change the cart’s type of access code from GENERAL to SPECIFIC, you must add new users and assign each user a specific access code before they can access the cart. See Adding a User on page 121. If yes, press 2 (CHG) and 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays one of the following messages depending on your cart options: NARC CODE XXX 1-ACCEPT 2-CHG Go to the next step. CHG CART MASTER CODE 1-NO 2-CHG Go to Step 15. (Continued on next page) January 2004
  • Programming the Cart From the Cart Modifying Cart Settings 113 (Contd) Step Action 13 If applicable, do you want to change cart’s type of eNarc access code (SPECIFIC or GENERAL)? Warning If your users have individual eNarc access codes and you change the setting from SPECIFIC to GENERAL, the users will not be able to access the eNarc drawers with their SPECIFIC eNarc access code. Conversely, if you want to change the cart’s type of eNarc access code from GENERAL to SPECIFIC, you must add new users and assign each user a specific eNarc access code before they can access the eNarc drawers. See Adding a User on page 121. If yes, press 2 (CHG) and 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays the following message: PERSONAL EDITING XX 1-ACCEPT 2-CHG 14 Do you want to allow personal editing to enable cart users to change access codes (NO or YES)? Warning If a user with personal editing capabilities selects an access code that is already in use, the LCD displays a CODE NOT AVAILABLE message, which could potentially compromise the security of your medication cart. To eliminate this possibility, do not allow personal editing. If yes, press 2 (CHG) and 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays the following message: CHG CART MASTER CODE 1-NO 2-CHG (Continued on next page) January 2004
  • 114 Modifying Cart Settings Programming the Cart From the Cart (Contd) Step Action 15 Do you want to change the cart’s master code? Warning If you change the master code, be sure to provide the new code to any administrators who need it to perform their required activities. If yes: Press 2 (CHG). System Response The LCD displays the following message: ENTER NEW CART MASTER CODE _ _ _ _ Enter a new master code. System Response The LCD displays the following message: ACCEPT XXXX AS NEW CODE? 1-YES, 2-NO Press 1 (YES). If no, press 1 (NO). System Response The LCD displays the following message: CHG OVERRIDE CODE? 1-NO 2-CHG (Continued on next page) January 2004
  • Programming the Cart From the Cart Modifying Cart Settings 115 (Contd) Step Action 16 Do you want to change the cart’s override code? Warning If you change the override code, be sure to provide the new code to any users who need it to perform their required activities. If yes: Press 2 (CHG). System Response The LCD displays the following message: ENTER NEW OVERRIDE CODE _ _ _ _ Enter a new override code. System Response The LCD displays the following message: ACCEPT XXXX AS NEW CODE? 1-YES, 2-NO Press 1 (YES). If no, press 1 (NO). System Response The LCD displays the following message: TIME _ _: _ _ [displays time] 1- ACCEPT 2-CHG (Continued on next page) January 2004
  • 116 Modifying Cart Settings Programming the Cart From the Cart (Contd) Step Action 17 Do you want to change the time that displays in the LCD? If yes: Press 2 (CHG). System Response The LCD displays the following message: TIME _ _:_ _AM USE KEYPAD TO CHANGE Enter the new time in HH:MM format. System Response The LCD displays the following message: 1-ACCEPT, 2-AM, 3-PM Press 1 (ACCEPT), 2 (AM) or 3 (PM), as appropriate. Press 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays the following message: DATE _ _ / _ _ / _ _ [displays date] 1-ACCEPT 2-CHG (Continued on next page) January 2004
  • Programming the Cart From the Cart Modifying Cart Settings 117 (Contd) Step Action 18 Do you want to change the date that displays in the LCD? If yes: Press 2 (CHG). System Response The LCD displays the following message: DATE _ _/_ _/_ _ USE KEYPAD TO CHANGE Enter the new date in MM/DD/YY format. System Response The LCD displays the following message: 1-ACCEPT, 2-CHG Press 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays the following messages depending on your cart options: LIGHT ON FOR XX MIN. 1-ACCEPT 2-CHG Go to the next step. CUSTOM PORT SETTING XXX? 1-ACCEPT 2-CHG Go to step 20. BEEPER LEVEL XXX 1-ACCEPT 2-CHG You have proceeded through the end of the settings and are back at the beginning of the list. Go to Step 21. (Continued on next page) January 2004
  • 118 Modifying Cart Settings Programming the Cart From the Cart (Contd) Step Action 19 Do you want to change the amount of time that the night light stays on after the cart secures (01 - 99 MIN)? If yes: Press 2 (CHG). System Response The LCD displays the following message: LIGHT ON FOR _ _ MIN 1-ACCEPT 2-CHG Enter the new time in two-digit format. Press 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays the following message: CUSTOM PORT SETTING XXX? 1-ACCEPT 2-CHG 20 Do you want to change the custom port setting (NONE, COM1, COM2, COM 3)? WARNING Adjusting this setting could negatively impact your ability to access the Cart Host software and/or the cart. Do not adjust this setting without first consulting Artromick Technical Support. If yes, press 2 (CHG) until the LCD displays the setting that you want, and press 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays the following message: BEEPER LEVEL XXX? 1-ACCEPT 2-CHG 21 Press ESC to exit cart settings or repeat the procedure to modify any cart settings. January 2004
  • Programming the Cart From the Cart Managing Cart Users 119 Managing Cart Users Introduction With regard to user access settings, your cart is configured in one of two ways based on your organization’s requirements and the preconfigured setup of your cart. A GENERAL configuration means that your cart is configured for use with one access code. Therefore, if more than one user is accessing the cart, you cannot track individual activity. Your cart is preconfigured to include default GENERAL user access settings that you can modify as needed. A SPECIFIC configuration means that your cart is configured to have multiple user profiles. In this case, you must add user profiles to the cart and assign each user or group of users a unique user access profile. This enables you to track individual user activity using the Recall Events functionality. The type of configuration that your cart uses is specified in the ACCESS CODE section of your cart settings. Reference See Modifying Cart Settings on page 103 for more information. Managing To manage GENERAL access, you can modify the settings associated with your GENERAL User default user access profile. Access Reference See Adding a User on page 121 for more information. (Continued on next page) January 2004
  • 120 Managing Cart Users Programming the Cart From the Cart Managing To manage SPECIFIC users, you must: SPECIFIC User Add user profiles as necessary. Access Reference See Adding a User on page 121 for more information. Modify users as necessary. Reference See Adding a User on page 121 for more information. Delete users as necessary. Reference See Adding a User on page 121 for more information. General When you access user settings for a given user, the LCD displays all of the user’s Navigation settings in a list. To move through the list in order to view settings and navigate to a specific setting, press 1 (ACCEPT) to advance in the list to the next setting without changing the current setting. When you display the last setting selection, press 1 (ACCEPT) to return to the beginning of the list. You can repeat this process as many times as needed. To change a setting currently displayed, press 2 (CHG), enter new information (if applicable), and then press 1 (ACCEPT). To scroll backward through the setting selection list, press ESC. January 2004
  • Programming the Cart From the Cart Adding a User 121 Adding a User Introduction If your cart is configured for SPECIFIC access, you must add a profile for each user. When you add a user, you define: User # User Type Cart Override Access Code NARC Access DWR (This setting only applies to carts which have the eNarc optional accessory) NARC Code (This setting only applies to carts which have the eNarc optional accessory) Creating this profile enables you track individual activity using the Recall Events functionality. Note The type of configuration (GENERAL or SPECIFIC) that your cart uses is specified in the ACCESS CODE section of your cart settings. For more information, see Modifying Cart Settings on page 103. (Continued on next page) January 2004
  • 122 Adding a User Programming the Cart From the Cart User Access The following table describes the user access settings. The settings are listed in Settings Defined the table as the cart displays them in the LCD list. Setting Definition USER # A unique, four-digit number that identifies the cart user. After a User # is entered and accepted, it cannot be modified. USER TYPE A User Type defines basic levels of user access. User Types include: Normal: This User Type enables a user to access specific areas of the cart. This person cannot perform programming or recall functions. This is the default setting. Admin: This User Type enables a user to perform all programming and Recall Event functions and to access all areas of the cart. CART OVERRIDE If set to YES, this setting grants users the right to use the Override Code. The Override Code is a four-digit code that is assigned to the cart. The code bypasses alarms, timers, and relocking mechanisms. Typically, this function is used while the cart is being restocked in the pharmacy. Available CART OVERRIDE options are NO or YES. ACCESS CODE An Access Code is a unique, four-digit PIN that enables a user to access the cart. The Access Code can be modified. (Continued on next page) January 2004
  • Programming the Cart From the Cart Adding a User 123 (Contd) Setting Definition NARC ACCESS DWR NARC ACCESS DWR enables an administrator to assign access to secured, eNarc drawers and then further specify which Note drawer(s) by selecting one of the following: This setting only NONE applies to carts which have the eNarc DRW 1 optional accessory. DRW 2 (if applicable to the cart’s configuration) DRW 1& 2 (if applicable to the cart’s configuration) Note The location of the eNarc drawers depends on the configuration of your cart. NARC CODE A NARC CODE is a unique, four-digit number that provides access to the secured eNarc Note drawer(s). This setting only applies to carts which have the eNarc optional accessory and NARC ACCESS DWR access. (Continued on next page) January 2004
  • 124 Adding a User Programming the Cart From the Cart Procedure Complete the following procedure to add a user. Step Action 1 Enter Programming Mode. Reference For step-by-step instructions, see Entering Programming Mode on page 97. System Response The LCD displays the following message: 1-RECALL EVENTS 2-EDIT PROGRAM 2 Press 2 (EDIT PROGRAM). System Response The LCD displays the following message: EDIT USER ACCESS? 1-YES, 2-NO, ESC 3 Press 1 (YES). System Response The LCD displays the following message: ADD NEW USER? 1-YES, 2-NO 4 Press 1 (YES). System Response The LCD displays the following message: ENTER NEW USER # 5 Enter a unique, four-digit User #. Note The User # identifies the user. The User # is not the same as an access code and cannot be modified after it is accepted. For simple programming, however, the User # can be the same four-digit number as the Access Code that you assign later in this procedure. System Response The LCD displays the following message: USER TYPE NORMAL? 1-YES 2-CHG (Continued on next page) January 2004
  • Programming the Cart From the Cart Adding a User 125 (Contd) Step Action 6 Do you want to make this user an administrator? If yes: Press 2 (CHG) Press 1 (YES) Press 1 (ACCEPT) If no, press 1 (ACCEPT). System Response The LCD displays the following message: CART OVERRIDE NO? 1-ACCEPT 2-CHG 7 Do you want this user to have cart override rights? If yes: Press 2 (CHG) Press 1 (ACCEPT) If no, press 1 (ACCEPT). System Response The LCD displays the following message: USER # * * * * ENTER ACCESS CODE * * * * 8 Enter a four-digit Access Code for the user. Note For simple programming, the Access Code can be the same four-digit number as the User # that you assigned earlier in this procedure. System Response The LCD displays the following message: USER # * * * *, VERIFY CODE * * * *? 1-YES 2-NO 9 Verify that the Access Code is correct, and press 1 (YES). (Continued on next page) January 2004
  • 126 Adding a User Programming the Cart From the Cart (Contd) Step Action 10 Do one of the following: If your LCD displays: NARC ACCESS? NONE, 1-ACCEPT 2-CHG Go to the next step. If your LCD displays: ADD NEW USER? 1-YES, 2-NO Either repeat this procedure to add another user or press 2 (No) to complete this procedure. 11 Do you want to give this user access to the eNarc drawer(s)? If yes, press 2 (CHG). Note If your cart has two eNarc drawers, press 2 (CHG) until you display the setting you want, then press 1 (ACCEPT) and go to the next step. System Response The LCD displays the following message: USER # * * * * ENTER NEW NARC CODE * * * * If no, press 1 (ACCEPT). You have completed this procedure. 12 Enter a unique, four-digit Narc Code for this user. System Response The LCD displays the following message: USER # * * * *, VERIFY NARC CODE * * * * 13 Verify that the NARC Code is correct and press 1 (YES). January 2004
  • Programming the Cart From the Cart Modifying User Profiles 127 Modifying User Profiles Introduction This section describes how to modify user access settings, including: Access code settings eNarc access code settings (if applicable) Modifying A Complete the following procedure to modify user access settings. User’s Code Access Settings Step Action 1 Enter Programming Mode. Reference For step-by-step instructions, see Entering Programming Mode on page 97. System Response The LCD displays the following message: 1-RECALL EVENTS 2-EDIT PROGRAM 2 Press 2 (EDIT PROGRAM). System Response The LCD displays the following message: EDIT USER ACCESS? 1-YES, 2-NO, ESC 3 Press 1 (YES). System Response The LCD displays the following message: EDIT CODE ACCESS? 1-YES, 2-NO, ESC 4 Press 1 (YES) and enter the user’s four-digit User #. (Continued on next page) January 2004
  • 128 Modifying User Profiles Programming the Cart From the Cart (Contd) Step Action 5 Do you want to edit the User Type setting? If yes, press 2 (CHG) and press 1 (ACCEPT). If no press, 1 (ACCEPT). System Response The LCD displays the following message: CART OVERRIDE NO? 1-ACCEPT 2-CHG 6 Do you want to edit the Override setting? If yes, press 2 (CHG) and press 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays the following message: USER# XXXX ENTER ACCESS CODE _ _ _ _ 7 Enter a new four-digit Access Code for this user. Note If you enter a code that is already in use, the LCD displays a CODE NOT AVAILABLE message. System Response The LCD displays the following message: USER# XXXX VERIFY CODE 1-YES 2-NO 8 Verify that the code information is correct and press 1 (YES). System Response The LCD displays the following message: EDIT CODE ACCESS? 1-YES 2-NO January 2004
  • Programming the Cart From the Cart Modifying User Profiles 129 Modifying a Complete the following procedure to modify eNarc access codes. User’s eNarc Access Code Settings Step Action 1 Enter Programming Mode. Reference For step-by-step instructions, see Entering Programming Mode on page 97. System Response The LCD displays the following message: 1-RECALL EVENTS 2-EDIT PROGRAM 2 Press 2 (EDIT PROGRAM). System Response The LCD displays the following message: EDIT USER ACCESS? 1-YES, 2-NO, ESC 3 Press 1 (YES). System Response The LCD displays the following message: EDIT CODE ACCESS? 1-YES, 2-NO, ESC 4 Press 2 (NO). System Response The LCD displays the following message: EDIT NARC ACCESS? 1-YES, 2-NO, ESC 5 Press 1 (YES). System Response The LCD displays the following message: ENTER USER # _ _ _ _ 6 Enter the four-digit User # . System Response The LCD displays the following message: NARC ACCESS DWR1 1-ACCEPT 2-CHG (Continued on next page) January 2004
  • 130 Modifying User Profiles Programming the Cart From the Cart (Contd) Step Action 7 Do you want to edit this user’s eNarc drawer setting? If yes, press 2 (CHG) until you see the option that you want. Press 1 (ACCEPT). If no, press 1 (ACCEPT). System Response The LCD displays the following message: USER # ENTER NEW NARC CODE 8 Enter a new a four-digit eNarc Narc Access code. System Response The LCD displays the following message: USER # * * * *, VERIFY NARC CODE * * * * 1-YES 2-NO 9 Verify that the code is correct and press 1 (YES). System Response The LCD displays the following message: EDIT NARC ACCESS? 1-YES, 2-NO, ESC January 2004
  • Programming the Cart From the Cart Deleting a User 131 Deleting a User Introduction If your cart requires SPECIFIC access codes, you can delete user profiles that you add to the cart. Note The type of configuration (GENERAL or SPECIFIC) that your cart uses is specified in the ACCESS CODE section of your cart settings. For more information, see Modifying Cart Settings on page 103. Procedure Complete the following procedure to delete a user. Step Action 1 Enter Programming Mode. Reference For step-by-step instructions, see Entering Programming Mode on page 97. System Response The LCD displays the following message: 1-RECALL EVENTS 2-EDIT PROGRAM 2 Press 2 (EDIT PROGRAM). System Response The LCD displays the following message: EDIT USER ACCESS? 1-YES, 2-NO, ESC 3 Press 1 (YES). System Response The LCD displays the following message: EDIT CODE ACCESS? 1-YES, 2-NO, ESC (Continued on next page) January 2004
  • 132 Deleting a User Programming the Cart From the Cart (Contd) Step Action 4 Press 2 (NO). System Response The LCD displays the following message: EDIT NARC ACCESS? 1-YES, 2-NO, ESC 5 Press 2 (NO). System Response The LCD displays the following message: DELETE USER? 1-YES, 2-NO, ESC 6 Press 1 (YES). System Response The LCD displays the following message: ENTER USER NUMBER TO DELETE _ _ _ _ 7 Enter the four-digit User #. System Response The LCD displays the following message: DELETE USER XXXX CONFIRM 1-YES 2-NO 8 Verify that the User Number that displays is correct. Press 1 (YES). System Response The LCD displays the following message: DELETE USER? 1-YES, 2-NO, ESC January 2004
  • -133 133 A Event Master List Event Codes This appendix describes the codes that display on the LCD when you use Recall Events mode or on the Cart Host software log file. Event # Cart Text Cart Host Text Comment 1 Invalid Code Invalid Code Invalid access code entered 2 Code Access Code Access Cart opened by access code 3 Key Access Key Access Cart opened with key 4 Manual Manual Cart closed manually Secured Secured 5 Keypad Keypad Cart closed with keypad Secured Secured secure 6 Auto Secured Auto Secured Cart closed after auto- secure timeout 7 Narc Secured Narc Secured Narcotics drawers all closed 8 Power Power Power restored to the Restored Restored cart 9 Narc Access Narc Access Narcotics drawer access allowed 10 Ovrrd Access Override Override access allowed Access (Continued on next page) January 2004
  • 134 Event Master List (Contd) Event # Cart Text Cart Host Text Comment 11 3 Bad Codes 3 Bad Codes Three bad access codes were entered 12 NARC Open Secure Drawer Narcotic drawer open Sec Opened when access not allowed. 13 Secure Fault Secure Drawer Lock mechanism in Fault wrong position after securing cart 14 Master Prog Master Master programming Programming mode was entered Allowed 15 Master Recall Master Recall Master event recall mode Allowed was entered 16 User Edit User Edit Personal edit mode was Allowed entered 17 Master Cd Chg Master Code Master access code was Changed changed 18 Mod Access Access Code A users access code Cd Changed was changed 19 Mod User User Access A users access level was Level Level Changed changed (admin/normal) 20 Mod Narc Narc Access A users narcotics access Acces Level Changed level was changed (none, 1, 2 or both) 21 Mod Narc Narc Code A users narcotics access Code Changed code was changed 22 Add User User Added A user was added 23 Delete User User Deleted A user was deleted (Continued on next page) January 2004
  • Event Master List 135 (Contd) Event # Cart Text Cart Host Text Comment 24 Mod AutoSec AutoSecure The auto-secure time Dl Delay was changed Changed 25 Mod Prsnl Edit Personal Personal editing was Editing enabled or disabled Changed 26 Modify Time Time Changed The time was changed 27 Modify Date Date Changed The date was changed 28 Modify Alarm Alarm Enable Alarm was enabled or Changed disabled 29 Modify Alm Lvl Alarm Level The alarm level was Changed changed 30 Mod Narc Cd Narc Code Narcotics code was Tp Type Changed changed to specific or general 31 Mod Ovrrd Override Code The override code as Code Changed changed 32 Mod GenNarc General Narc The general narcotics Cd Code Changed code was changed 33 Mod Gen Acc General The general access code Cd Access Code was changed Changed 34 Spr Mastr Alwd Super Master Super master access Access was allowed Allowed 35 Narc1 Acc Narc1 Access Access was allowed to Alwd Allowed narcotics drawer 1 (Continued on next page) January 2004
  • 136 Event Master List (Contd) Event # Cart Text Cart Host Text Comment 36 Narc2 Acc Narc2 Access Access was allowed to Alwd Allowed narcotics drawer 2 37 Mod Narc1 Alm Narc1 Alarm Narcotics drawer 1 alarm Changed was enabled or disabled 38 Mod Narc2 Alm Narc2 Alarm Narcotics drawer 2 alarm Changed was enabled or disabled 39 Mod Accs Cd Access Code Access code was Tp Type Changed changed to general or specific 40 Mod Key Beep Key Beep Key beep was enabled Changed or disabled 41 Mod Custom Custom Port Port used for custom Prt Changed input was changed 42 Mod Mtn Motion Detect Motion detect level was Detect Changed changed January 2004
  • -137 137 B Troubleshooting General Tips If the cart does not function properly try the following: Use the red Reset button on the back of the cart to restart the cart. Make sure the charger is connected at the cart and at the wall. If the battery was completely discharged it may take several minutes to recharge enough to operate cart. Use the main key to unlock the cart and call your supervisor for further assistance. You can also use the eNarc override located in the rear service panel. To access this override you must open the back panel by pushing the black release button until it extends, then turn clockwise. The override uses a tubular key and the lock is located in the back divider panel in one of the four holes. Insert the key, turn and hold while opening the eNarc drawer. If the LCD indicates an incorrect code, please see your supervisor for the correct code. If none of these tips remedy the problem, please contact your supervisor or Artromick Technical Support 24/7 at 800-848-6462. Restarting Your Restarting your cart is similar to restarting your PC. Occasionally a procedure Cart requires that you reset the cart. To restart the cart, press the red Reset button on the back of the cart. This red button is located directly above the charger connector. January 2004
  • 138 Troubleshooting January 2004
  • -139 139 C Setup Guides Cart Settings This table describes the settings on the cart. It also describes what the factory default cart setting is, available options for the setting, and whether the setting can be adjusted from the cart’s keypad. The Setting The Factory My Setting Can I Adjust Name is… Default for Options Are… This From This Setting the Keypad? is… Serial No. M(S)1000000 N/A No HW/FW Rev. 1.00/1.02 N/A No Super Master Preset N/A No Cart Name Account Name 20 Characters No Cart Number 1-? 4 Digits No Cart Master 7777 Four digits Yes Cart Override 5555 Four digits Yes User Code Type General General or Yes Specific General Access 1234 Four digits Yes Code eNarc Code General General or Yes Type Specific January 2004
  • 140 Setup Guides (Contd) The Setting The Factory My Setting Can I Adjust Name is… Default for Options Are… This From This Setting the Keypad? is… eNarc General 4321 Four digits Yes Code Auto Secure 5 mins. 1 – 99 mins. Yes Delay Motion Detector 5 Off – 10 Yes Personal Editing No Yes or No Yes Alarm Enable On On or Off Yes eNarc Alarm On On or Off Yes Beeper Level Med Off, low, Med or Yes High Key Beep On On or Off Yes Light Timeout 1 1 – 99 Yes eNarc Number None None, 1, or 2 No Host port Comm 1 Comm 1,2,3, No Printer port Comm 1 Comm 1,2,3, No Custom port None Comm 1,2,3, Yes Time EST 12 Hour Format Yes Date Current Month/Day/ Year Yes (Continued on next page) January 2004
  • Setup Guides 141 Default User At the factory, Artromick programs your cart to include one default user that can Sheet be used with Specific configurations. This enables you to switch between Specific and General configurations without negatively impacting your ability to access the cart. This table describes the default user that Artromick initially programs on the cart for use with Specific configurations. The first two columns (“The Setting Name is…” and “The Factory Default for This Setting is…”) describe the name of the setting and the default value that Artromick programs at the factory, respectively. The second two columns (“My Setting Options Are…” and “Can I Adjust This From the Keypad?”) can be used as a reference if you want to set up additional users after the cart is delivered. The Setting The Factory My Setting Can I Adjust Name is… Default for This Options This From the Setting is… Are… Keypad? User ID 3333 0001 – 9999 Input new only or delete Name (Blank) 10 Characters No Override Off On or Off Yes User Type Administrator Administrator/ Yes Normal Access Code 3333 4 Unique Yes Numbers Narc Access Drawer 1 & 2 None, Drawer Yes 1, 2, 1&2 Narc Code 4444 0000 – 9999 Yes Extended ID (Blank) 16 Characters No January 2004
  • 142 Setup Guides January 2004
  • Avalo AC Medication Cart Host Software Manual Index Symbols setting 24, 26, 104, 105 Auto Secure setting 69 *.crt 39, 58 AutoLock *.log 39 system 24 *.usr 39, 73, 79 timer 4, 26 and cart movement 26 A AutoLock timer AC Systems Support Panel 7, 23, 46 activity 26 access relock process 26 access card 17 using 26 Access Code and Access Card 18 automatic relock, narcotics drawers 28 Access Code only 16 Avalo Cart Host 42 alarms 20 cart 4, 15 B code and access card 18 battery 4 denied 19 charging 22 Host software 42 low 32 Host software cart settings file 66 low power 22 Host software log file 54 recharge time 23 key 19 testing 22 messages 20 Battery button 5 problems 19 BATTERY NEEDS RECHARGED SOON 22 access card 4, 9, 15, 17, 18, 20 BATTERY STATUS UNAVAILABLE 22 denied 19 baud 47 access code 4, 9 Baud Rate 62 incorrect 19 setting 106, 122 beeper level setting 60, 103 Access Code field 74, 75, 76, 86 Bits per Second 47 accessing Host software user file 79 C Active field 85 cart activity monitor 26 access 4, 15 Add Group 82 problems 19 Admin user role 8, 73, 83, 86, 122 access methods 15 alarm 19, 24 access with code only 16 access 20 activity tracking 4 eNarc 28 auto secure 4 setting 60, 104, 105 components 4 Alarm Enable check box 60 controls 4 Alarm/Beeper setting 69 features 4 Allowed drop-down list 59 modifying settings 108 Always Required check box 61 movement 26 audit tracking 99 reading the 80 auto secure secure function 24 function 4 settings 4 January 2004
  • ii Avalo AC Medication Cart Host Software Manual list 69, 103 Custom Port drop-down list 63 modification procedure 108 modifying 103 D writing to the 81 Data Bit 62 Cart Access Reset Button 7 Data Bits 47 Cart Codes setting 69 Date field 51, 52 Cart fields 58 DATE setting 107 Cart Host software 9, 38, 39 definitions Cart Master field 59 cart settings 58, 103 Cart Override field 59 general 9 CART OVERRIDE user access setting 122 Delay field 59 Cart setting 69 Delete User button 94 cart settings deleting Host software modifications 69 Host software user 93 reading from cart 67 deleting users 131 writing 68 Description field 52 Cart Settings file 9 Device Manager 47 cart settings file 39, 58 documentation conventions 3 accessing 66 Alarm/Beeper 69 Auto Secure 69 E Cart 69 Edit User dialog box 90, 91 Cart Codes 69 electronic keyless narcotic storage 4, 5, 28 Com Port Setup 69 eNarc 4, 61 creating 58 alarms 28 Light Timeout 69 drawers, access 123 Narcotics 69 messages 28 Personal Editing 69 modifying settings 129 Time/Date 69 using 28 User Codes 69 eNarc button 5 CartHost 42 ESC button 5 cascade feature 39 Event field 52 Charge Input 7 event recall 4 CHARGE outlet 23 exiting 99 CHG CART MASTER CODE setting 106 link to host 99 Clear button 6 printing 99 Close 63 procedure 100 Close button 52 reviewing 99 Code Type drop-down list 62 Extended ID field 74, 75, 76, 87 Code Type field 51 COM port settings 47 F configuring 47 Function button 5 COM port setup 62 Com Port Setup 47 Com Port Setup setting 69 G communication ports 7 General Code field 61, 62 Communications (COM) Port settings 43 H configuration Host Port drop-down list 62 COM port 47 Host software 9, 38, 39 connector panel 7, 46 access 42 January 2004
  • Avalo AC Medication Cart Host Software Manual deleting users 93 Minutes field 60 installation 40 monitoring 26 log file 51 moving the cart 26 modifying cart settings 69 MTN DETECTOR setting 26, 59, 104, 105 modifying eNarc access 91 HW/FW Rev field 58 N Name field 51, 52, 58, 73, 86 I Narc 1 Alarm check box 60 ID field 52, 73, 85 NARC 1 ALARM setting 104, 105 idle mode 26 Narc 2 Alarm check box 60 installation NARC 2 ALARM setting 104, 105 Host software 40 NARC ACCESS DWR user access setting 74, installation, software 75, 76, 83, 86, 123 requirements 38 Narc Code field 74, 75, 76, 87 Intelligent Power Management System 22 NARC CODE setting 106 narcotic code 10 K narcotics drawers 4, 28 accessing 29 key access 4, 15, 19 automatic re-lock 28 Key Beep check box 60 Narcotics setting 69 KEY BEEP setting 104, 105 night light 4 keypad buttons 5 adjustable timer 32 keypad, securing cart with 24 time interval 32 Keyswitch user role 8 using 32 Normal user role 8, 73, 83, 86, 122 L Num Drawers drop-down list 61 LCD 9 Num field 52 Level drop-down list 60 Number field 58 light auto shut-off 32 O time interval 32 using 32 OK button 83, 87 Light button 5 Override check box 74, 75, 76, 86 LIGHT ON setting 107 override code 4, 10 Light Timeout 60 using 30 Light timeout setting 69 LINK TO HOST OPEN 49 P log file 9, 39 Parity 47, 62 accessing 54 PC fields 59 creating 53 Personal Editing field 52 definition 51 PERSONAL EDITING setting 106 introduction 51 Personal Editing setting 69 updating 54 personal identification number (PIN) 9 pharmacy, restocking 4 M PIN 9 user access code 74, 75, 76, 86, 87, 122 master code 9, 45, 98 Power Output 7 Master Event List 51 power requirements 22 messages Printer Port drop-down list 62 access 20 Program Group 41 eNarc 28 January 2004
  • iv Avalo AC Medication Cart Host Software Manual programming mode 10 Time field 51, 52 entering 97 TIME setting 106 procedure 97 Time/Date setting 69 tracking events 99 R Type drop-down list 61 type styles in this guide 3 Read Cart 10, 39, 52, 58, 63, 64, 67, 73, 78, 80 reading the cart 80 rear panel 7 U recall events user # 10 navigation 99 user access 4 recall events mode 10, 99 access card and code 18 recharge battery 22 access card only 17 Recharger Unit 23 deleting 131 relock time interval 4 key 19 Reset button 4, 7 methods 15 restocking, override code 4 modifying eNarc settings 129 modifying settings 127 S navigating settings 102, 120 night light 32 secure roles 4 manually 25 settings 122 with keypad 24 User Codes setting 69 Secure button 5 user file 10, 39, 78, 80, 84, 88, 89, 91, 93 secure drawers 4 access 79 types of access 123 creating 73 secure function 4 user roles Secure Time field 52 Admin 73, 83, 86, 122 security 4, 19 Normal 73, 83, 86, 122 Serial No. field 58 User Type field 73, 83, 86 settings USER TYPE user access setting 122 auto secure 24 user types, cart 8 cart defined 58, 103 USER# user access setting 122 modifying 103 users, adding 121 complete list 69, 103 Users/Events field 58 definitions 122 modifying cart 108 W modifying eNarc 129 Write Cart 11, 39, 58, 63, 68, 73, 81 modifying user access 127 user access 122 Setup button 62 setup.exe 40 SN field 51 software, Host 9 Stop Bit 62 Stop Bits 47 system requirements 38 T terms, general 9 January 2004