Powerpoint.03

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Powerpoint.03

  1. 1. PowerPoint Tutorial 3Adding Special Effects to a Presentation COMPREHENSIVE
  2. 2. Objectives XP• Insert slides from another presentation• Create and apply a custom theme• Add a background picture• Customize bullets• Add a textured backgroundNew Perspectives on Microsoft Office PowerPoint 2007 2
  3. 3. Objectives XP• Apply sound clips and a movie• Create and format a chart (graph)• Create, modify, and format an organization chart• Apply slide transitions and animations• Use the pointer pen during a slide show• Hide slides in a presentation• Prepare a presentation to run on another computer• Give a presentation in podium modeNew Perspectives on Microsoft Office PowerPoint 2007 3
  4. 4. Planning the Presentation XP• Purpose of the presentation• Type of presentation• Audience• Audience needs• Location of the presentation• FormatNew Perspectives on Microsoft Office PowerPoint 2007 4
  5. 5. Inserting Slides from Another XPPresentation• In your current presentation, navigate to the slide before where you want to insert the slides from another presentation• In the Slides group on the Home tab, click the New Slide button arrow• Click Reuse Slides to display the Reuse Slides task pane• In the task pane, click the Browse button, then click Browse File to open the Browse dialog boxNew Perspectives on Microsoft Office PowerPoint 2007 5
  6. 6. Inserting Slides from XPAnother Presentation• Navigate to the slides you want to insert into the presentation in the PowerPoint window, click the file, then click the OK button• In the task pane, select or deselect the Keep source formatting check box to retain or not retain the formatting of the slides you want to import• Click each slide you want inserted into your presentationNew Perspectives on Microsoft Office PowerPoint 2007 6
  7. 7. Inserting Slides from XPAnother PresentationNew Perspectives on Microsoft Office PowerPoint 2007 7
  8. 8. Creating a Custom Theme XP• Using an existing or new presentation, create the desired theme colors, bullets, fonts, background color, and background graphics• Click the Office Button, click Save As to open the Save As dialog box, click the Save as type arrow, then click Office Theme; or click the Design tab on the Ribbon, in the Themes group, click the More button, and then click Save Current Theme to open the Save Current Theme dialog box with Office Theme already selected in the Save as type box• Navigate to the desired location, type a filename, then click the Save buttonNew Perspectives on Microsoft Office PowerPoint 2007 8
  9. 9. Creating a Custom Theme XPNew Perspectives on Microsoft Office PowerPoint 2007 9
  10. 10. Adding a Textured Background XP• Go to the slide to which you want to apply the textured background• Click the Design tab on the Ribbon• In the Background group, click the Background Styles button, then click Format Background at the bottom of the backgrounds gallery to open the Format Background dialog box• Click the Picture or texture file option buttonNew Perspectives on Microsoft Office PowerPoint 2007 10
  11. 11. Adding a Textured Background XP• Click the Texture button to display a gallery of textured backgrounds• If you want to apply the textured background just to the current slide, click the desired texture• Click the Close button or click the Apply to All button if you want to apply the textured background to all the slides in the presentationNew Perspectives on Microsoft Office PowerPoint 2007 11
  12. 12. Adding a Textured Background XPNew Perspectives on Microsoft Office PowerPoint 2007 12
  13. 13. Inserting Sounds and Movies into XPYour Presentation• Go to the slide in which you want to insert the sound• Click the Insert tab on the Ribbon• In the Media Clips group, click the Sound button arrow, then click the desired source of the sound file on the menu• Select the sound file from a specified folder and click the OK button• When asked how you want the sound to start in the slide show, click the Automatically or When Clicked buttonNew Perspectives on Microsoft Office PowerPoint 2007 13
  14. 14. Inserting Sounds and Movies into XPYour PresentationNew Perspectives on Microsoft Office PowerPoint 2007 14
  15. 15. Inserting Sounds and Movies into XPYour Presentation• Go to the slide in which you want to insert the movie• Change the layout to include an empty content layout, then click the Insert Media Clip button in the content layout placeholder to open the Insert Movie dialog box, or click the Insert tab on the Ribbon, in the Media Clips group, and click the Movie button; Insert Movie dialog box opens• Navigate to the folder containing the movie, click the movie filename from a specified folder, then click the OK button• When prompted about how the movie or sound will start in slide show, click the Automatically or When Clicked buttonNew Perspectives on Microsoft Office PowerPoint 2007 15
  16. 16. Inserting Sounds and Movies into XPYour PresentationNew Perspectives on Microsoft Office PowerPoint 2007 16
  17. 17. Creating a Chart (Graph) XP• Change the slide layout to one of the content layouts, then click the Insert Chart button in the content placeholder; or click the Insert tab, and then, in the Illustrations group, click the Chart button; Insert Chart dialog box opens• Click one of the chart icons in the Insert Chart gallery, then click the OK button; PowerPoint automatically opens a Microsoft Excel worksheetNew Perspectives on Microsoft Office PowerPoint 2007 17
  18. 18. Creating a Chart (Graph) XP• Edit the information in the worksheet for the data you want to plot• Modify the chart layout, style, format, data, or other features, as desired• Click outside the chart area to make the chart inactiveNew Perspectives on Microsoft Office PowerPoint 2007 18
  19. 19. Creating a Chart (Graph) XPNew Perspectives on Microsoft Office PowerPoint 2007 19
  20. 20. Building and Modifying an XPOrganizational Chart• Go to the slide in which you want to insert an organizational chart• Change the slide layout, if necessary, to one of the content layouts, then click the Insert SmartArt Graphic button, or click the Insert tab, then, click the SmartArt button in the Illustrations group; Choose a SmartArt Graphic dialog box opens• Click Hierarchy in the pane on the left side of the dialog box to select the type of SmartArt graphic you wantNew Perspectives on Microsoft Office PowerPoint 2007 20
  21. 21. Building and Modifying an XPOrganizational Chart• In the SmartArt gallery of hierarchy graphics, click Organization Chart, then click the OK button• In the organization chart boxes, type the personnel names, positions, or other information, as desired• Add subordinate and coworker boxes as desired• Click anywhere outside the organization chart areaNew Perspectives on Microsoft Office PowerPoint 2007 21
  22. 22. Building and Modifying an XPOrganizational ChartNew Perspectives on Microsoft Office PowerPoint 2007 22
  23. 23. Applying Special Effects XP• Special effects—such as fading out of one slide as another appears, animated (moving) text, and sound effects to accompany actions—can liven up your presentation, help hold your audience’s attention, and emphasize key points• Special effects can also distract or even annoy your audienceNew Perspectives on Microsoft Office PowerPoint 2007 23
  24. 24. Adding Slide Transitions XP• Switch to Slide Sorter view, then select the slide(s) to which you want to add a transition• Click the Animations tab on the Ribbon• In the Transition to This Slide group, click the More button to display the gallery of transition effects• Click the desired transition effect in the galleryNew Perspectives on Microsoft Office PowerPoint 2007 24
  25. 25. Adding Slide Transitions XP• In the Transition to This Slide group, click the Transition Sound button arrow to insert a sound effect that accompanies each transition• In the Transition to This Slide group, click the Transition Speed button arrow to modify the speed of the transition• In the Transition to This Slide group, click the Apply To All button to apply the transition to all the slides in the presentationNew Perspectives on Microsoft Office PowerPoint 2007 25
  26. 26. Adding Slide Transitions XPNew Perspectives on Microsoft Office PowerPoint 2007 26
  27. 27. Animating Bulleted Lists XP• In Normal view, select the object to which you want to add an animation effect• Click the Animations tab on the Ribbon• In the Animations group, click the Animate button arrow to display a menu of animations, then click the desired animationor• In the Animations group, click the Custom Animation button to open the Custom Animation task paneNew Perspectives on Microsoft Office PowerPoint 2007 27
  28. 28. Animating Bulleted Lists XP• Click the Add Effect button, point to a style, and then click More Effects to open the Add Entrance Effect dialog box• Click the desired effect, then click the OK button• Click the Start arrow to choose when the animation starts• Click the Speed arrow to choose the speed of the animationNew Perspectives on Microsoft Office PowerPoint 2007 28
  29. 29. Animating Bulleted Lists XPNew Perspectives on Microsoft Office PowerPoint 2007 29
  30. 30. Marking Slides During a Slide Show XP• Right-click anywhere on the screen, point to Pointer Options on the shortcut menu, then click Felt Tip Pen• Click the left mouse button, then drag to mark the slideNew Perspectives on Microsoft Office PowerPoint 2007 30
  31. 31. Hiding Slides XP• Go to the slide you want to hide• Click the Slide Show tab on the Ribbon• In the Set Up group, click the Hide Slide buttonNew Perspectives on Microsoft Office PowerPoint 2007 31
  32. 32. Preparing the Presentation to Run XPon Another Computer• PowerPoint Viewer, a separate program that you can install and use on any computer running Windows to show your PowerPoint presentation• To prepare the presentation to run on any computer, use the Package for CD feature to create a CD or a folder that you can store on portable mediaNew Perspectives on Microsoft Office PowerPoint 2007 32
  33. 33. Preparing the Presentation to Run XPon Another ComputerNew Perspectives on Microsoft Office PowerPoint 2007 33
  34. 34. Delivering a Presentation with Two XPMonitors (Podium Mode)• If necessary, turn on multiple monitor support• Click the Slide Show tab on the Ribbon• In the Set Up group, click the Set Up Slide Show buttonNew Perspectives on Microsoft Office PowerPoint 2007 34
  35. 35. Delivering a Presentation with Two XPMonitors (Podium Mode)New Perspectives on Microsoft Office PowerPoint 2007 35

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