Minutes Of A Meeting

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Minutes Of A Meeting

  1. 1.  Minutes also known as protocols, are the instant written record of a meeting or hearing.  They often give an overview of the structure of the meeting.  Theyare often created at the moment of the hearing by a typist or court recorder at the meeting.
  2. 2.  Alternatively, the meeting may be audiorecorded and the minutes typed later.  Theminutes of certain entities, such as a corporate board of directors, must be kept and are important legal documents.
  3. 3. Generally, minutes begin with the organization  name, place, date, list of people present, absent and the time that the chair called the meeting to order.  All the adgenda for the said meeting.  All official decisions must be included.  The reports given and the person involve  The vote tally may also be included  The date, time and place of the next meeting  Assignments and the person responsible.  The minutes may end with a note of the time that the meeting was adjourned.
  4. 4. Remember that meeting minutes are for future  and outside readers as much as they are for the people present  Typing meeting minutes on a laptop can make the process quicker and easier.  Make a note of who is present. If necessary, pass around a sign-in sheet.  Use the meeting agenda as an outline for the minutes.  Details do not belong in meeting minutes. Do write down any motions and decisions made and the key findings of any committee reports.
  5. 5.  Use bullet points to make the minutes easier to read. Each bullet statement should represent a different finding, discussion, or decision.  Make a note of issues that were tabled until future meetings  Transcribe or review minutes as soon as possible after the meeting, while your memory of what happened is still fresh.  Before you submit the meeting minutes, proofread for typos and omissions.

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