Email Capture at the Radical Archives of Philadelphia

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Presentation on email capture done at the Radical Archives of Philadelphia (http://www.phillyradicalarchives.org/). Presented at Archivists Being Awesome (June 17 meeting).

Presentation on email capture done at the Radical Archives of Philadelphia (http://www.phillyradicalarchives.org/). Presented at Archivists Being Awesome (June 17 meeting).

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  • 1. Email Capture at theRadical Archives of Philadelphia
  • 2. Introduction (To the Radical Archives of Philadelphia)• Collect the material history of progressive organizations, activists and events in Philadelphia• Housed at the Wooden Shoe Bookstore & Info Shop• Collections Include: RNC Protest Material; Philly National Lawyers Guild Papers; Books Through Bars Records• Works with organizations to promote causes of both the organization and the RAP• Works with other independent collections to pool resources: Community Archives Consortium
  • 3. Introduction To Email Capture (In General)• Identification• Preservation• Access
  • 4. Introduction To Email Capture (at the RAP)• Identification – Listserv ; Mailing list of organization – Outward – pointing communication• Preservation – Messages downloaded and reformatted• Access – Saved copies for us and dispersal
  • 5. Today’s Examples: RAP Emails
  • 6. Specific Steps: Identification• Download Mozilla Thunderbird• Link to an email account – In our case, radicalarchivesofphila@gmail.com – Use IMAP (This creates an open portal to the Gmail server. There might be benefits to using POP, buy me a drink to hear more)• Use this email address to sign up for mailing lists – Create appropriate labels for each organization/mailing list
  • 7. Specific Steps: Preservation• Find the location of your locally saved email messages – Note: it will look something like this: “C:Users[username]AppDataRoamingThunderbirdProfiles[name].de faultImapMail”• Labels/folders created in gmail account will be represented here:
  • 8. Specific Steps: Preservation• Find the location of your locally saved email messages – Note: it will look something like this: “C:Users[username]AppDataRoamingThunderbirdProfiles[name].de faultImapMail”• Labels/folders created in gmail account will be represented here:
  • 9. Specific Steps: Preservation• Download Mbox2xml – http://tools.elit.nl/mbox2xml.php• Convert mbox files to xml – Simple interface, can make decisions about what to include. – Includes style sheets so that messages can be viewed in browser of choice.
  • 10. Mbox2xml
  • 11. Viewed in Browser: Index
  • 12. Viewed in Browser: Messages
  • 13. Specific Steps: Access• XML messages are saved on thumb drives• Researchers are invited to use messages, viewed through browser• In terms of out-ward pointing communication, researchers are welcome to have copies of messages. We copy messages to their drive.
  • 14. Issues & Considerations• RAP, to date, does not have an electronic workstation (please make checks out to me)• Message fixity – One option to simply show messages through Thunderbird (skip several steps). – This would allow the researcher to make changes to the messages. – Having the messages available through a browser keeps researchers from making changes.
  • 15. Radical Archives Contact• Website: www.philllyradicalarchives.org• Email: info@phillyradicalarchives.org• Contact me: scott@phillyradicalarchives.org