Archivists' Toolkit Training-Names, Subjects, and Accessions Review
Upcoming SlideShare
Loading in...5
×
 

Archivists' Toolkit Training-Names, Subjects, and Accessions Review

on

  • 1,053 views

I didn't create slides for initial in-house training, but I did write a short presentation to review these types of records. At least it gives an idea of the information I went over the first time! ...

I didn't create slides for initial in-house training, but I did write a short presentation to review these types of records. At least it gives an idea of the information I went over the first time!
Please note: these were produced for informal, in-house training and reflect local practices.

Statistics

Views

Total Views
1,053
Views on SlideShare
1,052
Embed Views
1

Actions

Likes
0
Downloads
14
Comments
0

1 Embed 1

http://www.linkedin.com 1

Accessibility

Upload Details

Uploaded via as Microsoft PowerPoint

Usage Rights

CC Attribution-NonCommercial-NoDerivs LicenseCC Attribution-NonCommercial-NoDerivs LicenseCC Attribution-NonCommercial-NoDerivs License

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Processing…
Post Comment
Edit your comment

Archivists' Toolkit Training-Names, Subjects, and Accessions Review Archivists' Toolkit Training-Names, Subjects, and Accessions Review Presentation Transcript

  • Archivists’ Toolkit Review
    Name, Subject, Accession, Deaccession, and Location Records,
  • Updated Manuals
    Where to find them:
    Your email inbox!
    Located in the FORMS_PROCEDURES folder of the shared drive!
    In the blue binder next to the CPU at the Reference Desk!
    Updates to the Processing manual incorporate the use of AT
    Updates to the AT manual include info on creating notes for Resource Records and new appendices (how exciting!)
  • Name Records
    Creating Corporate Names, Persons, and Family Names (CPF) from the Names module
    Non-Preferred Forms (ex. Black)
    Filtering and Searching Name Records
    Viewing and Editing Name Records
    Adding notes (ex. Apfelbaum)
    Name Reports
  • Subject Records
    Creating Subject Records from the Subject module
    Add “Diaries” as Topical Term
    Filtering and Searching Subject Records
    Viewing and Editing Subject Records
    Local Subject Headings
    Subject Reports
  • Merging Duplicate Records
    Select the record you want to KEEP; the other record will be merged into this one
    Merge Dietz Names
    You can merge WITHOUT breaking links between Name or Subject Records and Accession, Resource, or Digital Object Records
    AT will alter the links to other types of records automatically
  • Deleting Name or Subject Records
    Delete any links between a Name or Subject and an Accession, Resource, and/or Digital Object Record BEFORE deleting
    AT will confirm that you want to delete a record; be sure that you do, otherwise you’ll get to recreate it!
    Delete “Diaries” as 650
  • Accession Records: Types
    Manuscript and University Archives Materials
    Additions to Art Holdings, Maps, Photographs, and Vertical Files
    Published Materials
    Tracking them through cataloging
  • Accession Records: Tabs & Fields
    Basic Information
    Accession Note
    User Defined Fields
    Names & Subjects
    Creating Name and Subject Records “on the fly”
    Acknowledgements, Restrictions, & Processing Tasks
    Creating Location Records “on the fly”
  • Accession Records: After Creation
    Filtering and Searching
    Viewing and Editing
    Printing and Saving a Report for a Single Record and for Multiple Records
    Always preview or save reports before printing—AT produces often-extraneous title pages. The trees will thank you!
  • Deaccessions
    • Should be added to the type of record based on the processing status at the time of deaccession
    Adding a Deaccession to an Accession Record
    Can also be added to Resource Records
    Searching Deaccessions
    Can search Deaccessions linked to Accession Records or Resources Records, but not both at once
  • Location Records
    Unlikely you’ll need to add Location Records often, but just in case…
    Creating Location Records
    Editing Location Records
    Deleting Location Records v. Removing a Link to a Location
    Creating Location Reports
  • Getting Help!
    Ask Kira
    Please! I’m happy to answer any and all questions
    In-house Processing and AT manuals
    AT manual will walk you through the steps for most tasks you will be completing
    Online
    If all else fails, there is a searchable forum/help at http://archiviststoolkit.org/forum
    The full AT manual is online at http://archiviststoolkit.org/support