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Archivists' Toolkit Training-Intro for Students
Archivists' Toolkit Training-Intro for Students
Archivists' Toolkit Training-Intro for Students
Archivists' Toolkit Training-Intro for Students
Archivists' Toolkit Training-Intro for Students
Archivists' Toolkit Training-Intro for Students
Archivists' Toolkit Training-Intro for Students
Archivists' Toolkit Training-Intro for Students
Archivists' Toolkit Training-Intro for Students
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Archivists' Toolkit Training-Intro for Students

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These are the slides from my general intro to AT for students. Since they are primarily responsible for creating resource records, I usually only review other types of records, especially those they …

These are the slides from my general intro to AT for students. Since they are primarily responsible for creating resource records, I usually only review other types of records, especially those they won't be able to access.
Please note: these were produced for informal, in-house training and reflect local practices.

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Transcript

  • 1. Intro to Archivists’ Toolkit
    Creating Name and Subject Records, and Searching Accession Records
  • 2. What is Archivists’ Toolkit (AT)?
    Open-source archival management software
    Manages information about collections from before acquisition through on-going maintenance following processing
    Creates various types of reports for different kinds of records
    Allows linking of different types of records
  • 3. Four Main Types of Records/Modules
    Name Records
    Subject Records
    Future Training Will Cover:
    Resource Records
    Digital Object (DOs) Records
    AT does NOT store the DOs themselves, but metadata about DOs
    Also allows for links to be exported as part of a completed finding aid
  • 4. Name Records
    Creating Names
    Persons
    Corporate Bodies
    Family Names
    Linking Names
    Filtering and Searching for Names
    Viewing and Editing Names
  • 5. FYI: Subject Records
    You probably won’t need to create these often, and if you think you need to, see Kira
    National Authorities
    LCSH, AAT, TGN, GMGPC, &c.
    Local
    12 headings based on our major collecting areas
    Local Subjects
    Based on collection content
  • 6. Other Types of Records
    Location Records
    Assessment Records
    Deaccession Records
  • 7. Record Relationships
    Name and Subject Records :
    Can be linked to Accession, Resource, and Digital Object Records (one-to-many)
    Accession Records:
    Can be linked to Resource Records (one-to-many)
    Can be used to create Resource Records (one-to-one)
    Digital Object Records:
    Can be linked to Resource Records (one-to-one)
    Resource Records cannot be linked to any other types of records
  • 8. AT and Processing Manuals
    Where to find them:
    Emailed on Thursday
    Located in the FORMS_PROCEDURES folder of the shared drive
    In the blue binder next to the CPU at the Reference Desk
    Updates to the Processing manual incorporate the use of AT
    Updates to the AT manual include info on creating notes for Resources and new appendices
  • 9. Getting Help!
    Ask Kira
    Please! I’m happy to answer any and all questions
    In-house Processing and AT manuals
    AT manual will walk you through the steps for most tasks you be completing
    Online
    If all else fails, there is a searchable forum/help at http://archiviststoolkit.org/forum
    The full AT manual is online at http://archiviststoolkit.org/support

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