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EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
EAD Workshop, Queens College, 4-22-2013
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EAD Workshop, Queens College, 4-22-2013

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  • http://www.flickr.com/photos/carowallis1/2314716161/sizes/m/in/photostream/Will be available on slideshare – many links on images and in text in the later portion of the presentation
  • http://www.flickr.com/photos/e_ubon/4312466853/sizes/l/in/photostream/
  • Familiar with html? Similar (tags aka mark-up), but data structure, not displayXML (eXtensible Markup Language): set of rules for structuring data via markup
  • DTD and schema define the buckets; the list of tags in the tag library (we’ll see later) is defined here. Move to schema is coming; more flexible; not something you need to know right awayhttp://www.flickr.com/photos/linneberg/4481309196/sizes/m/in/photostream/
  • http://www.flickr.com/photos/johnkay/3539126525/sizes/m/in/photostream/Note that it is hierarchical – nested. Parent elements apply to child elements.
  • Encoding standards are rules for defining buckets; content standards are rules for the information insidehttp://www.flickr.com/photos/linneberg/4481309196/sizes/m/in/photostream/Xml, EAD, MARC are ways to structure your data, they are not the same as the descriptive data such as the finding aid, the catalog record, etc.
  • http://www.archivists.org/glossary/term_details.asp?DefinitionKey=66http://www.flickr.com/photos/osuarchives/3427510628/sizes/m/in/photostream/
  • EAD cookbook
  • Rfor minimum information; names and dates. Revision (tip – free way to get text!), and link.
  • 7 principles; rules for minimum information; names and dates. Revision (tip – free way to get text!), and link.
  • 7 principles; rules for minimum information; names and dates. Revision (tip – free way to get text!), and link.
  • 7 principles; rules for minimum information; names and dates. Revision (tip – free way to get text!), and link.
  • An EAD-encoded finding aid is split into info about institution/FA (metametadata) and info about materials (the finding aid)
  • A required subelement of <eadheader> that designates a unique code for a particular EAD finding aid document. Two of the attributes, COUNTRYCODE and MAINAGENCYCODE, are required to make the <eadid> compliant with ISAD(G) element 3.1.1. MAINAGENCYCODE provides the ISO 15511 code for the institution that maintains the finding aid (which may not be the same as the institution that is the custodian of the materials described). COUNTRYCODE supplies the ISO 3166-1 code for the country of the maintenance agency. In addition to these two attributes, it is recommended that repositories also use at least one of the following attributes: URL, PUBLICID, or IDENTIFIER to make the <eadid> globally unique. PUBLICID should be a Formal Public Identifier, URL an absolute or relative address, and IDENTIFIER a machine-readable unique identifier for the finding aid file.
  • id.loc.gov<p> to structure text
  • Looking at the real thing
  • Looking at the real thinghttp://www.loc.gov/pictures/resource/cph.3c36823/
  • Extremely unlikely you will be asked to type it all out by hand. Temples, programs, guidance.
  • Software is free (like kittens, not like beer) Designed by archivists: interface is intuitive Manages most common archival processes Designed for metadata standardsOutput – html, eadBuilt on a database (MySQL)
  • “ICA-AtoM is web-based archival description software that is based on International Council on Archives ('ICA') standards. 'AtoM' is an acronymn for 'Access to Memory'.”
  • Basic, powerful XML editor. You can safely ignore about 95% of the buttons and drop-downs, but will do things like suggest valid tags and attributes, close tags, and validate as you go. This is what we use.
  • Software is free (like kittens, not like beer) Designed by archivists: interface is intuitive Manages most common archival processes Designed for metadata standardsOutput – html, eadBuilt on a database (MySQL)
  • http://clir.pacscl.org/2012/03/19/excel-to-xml-the-spreadsheet-from-heaven/
  • http://www2.archivists.org/standards
  • XSLT (Extensible Stylesheet Language Transformations) is a declarative, XML-based language used for the transformation of XML documents. Here, the EAD tag processinfo is converted into HTML.
  • XSLT (Extensible Stylesheet Language Transformations) is a declarative, XML-based language used for the transformation of XML documents. Here, the EAD tag processinfo is converted into HTML.
  • Results returned a correct level of hierarchy, linking back to full finding aid.
  • https://secure.flickr.com/photos/elnegro/233434144/sizes/z/in/photostream/
  • http://www.loc.gov/ead/tglib/element_index.html
  • http://www2.archivists.org/standards
  • http://www2.archivists.org/groups/encoded-archival-description-ead-roundtable
  • http://www.oclc.org/research/publications/library/2010/2010-04.pdf
  • http://www.slideshare.net/mikerush/ead-revision-progress-report-20120808
  • http://www.slideshare.net/mikerush/ead-revision-progress-report-20120808
  • http://www.slideshare.net/mikerush/ead-revision-progress-report-20120808
  • Thirty Years On: SAA and Descriptive Standards
  • Thirty Years On: SAA and Descriptive Standards
  • https://secure.flickr.com/photos/flik/172629460/sizes/z/in/photostream/
  • Transcript

    • 1. Queens College GSLIS 1
    • 2. OutlineI. The BasicsII. Finding Aid Quiz and BreakIII. Implementation 2
    • 3. Relax! 3
    • 4. I. The Basics 4
    • 5. I. Basics What is EAD? XML standard for encoding finding aids 5
    • 6. I. Basics - What is EAD? XML standard for encoding finding aids XML (eXtensible Markup Language): a set of rules for structuring data via markup 6
    • 7. I. Basics - What is EAD? XML standard for encoding finding aids Tag: <unitdate era=“ce”>2013</unitdate> Attribute: <unitdate era=“ce”>2013</unitdate> Element: <unitdate era=“ce”>2013</unitdate> 7
    • 8. I. Basics - What is EAD? XML standard for encoding finding aids Elements and attributes defined by a Document Type Definition (DTD) or a Schema <bioghist> <bionote> 8
    • 9. I. Basics - What is EAD? XML standard for encoding finding aids <ead> <eadheader> <titleproper>Guide to the Papers of Joseph Roth </titleproper> </eadheader> </ead> 9
    • 10. I. Basics - What is EAD? XML standard for encoding finding aids Defined set of containers for descriptive data EAD : DACS = MARC : AACR2/RDA 10
    • 11. I. Basics - What is EAD? XML standard for encoding finding aids A description of records that gives the repository physical and intellectual control over the materials and that assists users to gain access to and understand the materials (SAA) Describing Archives: A Content Standard (DACS) 11
    • 12. I. Basics What is EAD? XML standard for encoding finding aids 12
    • 13. I. Basics What is EAD? EAD encoding is not a substitute for sound archival description! 13
    • 14. I. Basics A Brief Aside: DACSDescribing Archives: A Content Standard “rules to ensure the creation of consistent, appropriate, and self- explanatory descriptions of archival material.” 14
    • 15. I. Basics - A Brief Aside: DACS“DACS defines twenty-five elements that are useful in creating systems for describing archival materials.” 15
    • 16. I. Basics - A Brief Aside: DACS Seven Element Types• Identity• Content and Structure• Conditions of Access and Use• Acquisition and Appraisal• Related Materials• Notes• Description Control 16
    • 17. I. Basics - A Brief Aside: DACS “Not all of the DACS elements are required in every archival description.” 17
    • 18. I. Basics - A Brief Aside: DACS Statement of PrinciplesPrinciple 7: Archival descriptions may bepresented at varying levels of detail toproduce a variety of outputs. 18
    • 19. I. Basics - A Brief Aside: DACS Principle 7• 7.1: Levels of description correspond to levels of arrangement.• 7.2: Relationships between levels of description must be clearly indicated.• 7.3: Information provided at each level of description must be appropriate to that level. 19
    • 20. I. Basics - A Brief Aside: DACS DACS revision underway 20
    • 21. I. Basics 21
    • 22. II. Finding Aid 22
    • 23. II. Finding Aid EAD Finding Aid Structure <?xml version="1.0" encoding="UTF-8"?> <!DOCTYPE ead SYSTEM "ead.dtd"> or <ead xsi:schemaLocation="urn:isbn:1-931666-22-9 http://www.loc.gov/ead/ead.xsd"> 23
    • 24. II. Finding Aid EAD Finding Aid Structure<ead> <eadheader>Information about repository and finding aid</eadheader> <archdesc>Description of archival materials</archdesc></ead> 24
    • 25. II. Finding Aid Common Tags <eadheader>• EAD Identifier<eadid mainagencycode="NyNyCJH" countrycode="us" encodinganalog="856$u" publicid="-//us::nnlbi//TEXT us::nnlbi::JustinMueller.xml//EN">JustinMueller.xml</eadid> 25
    • 26. II. Finding Aid Common Tags <eadheader>• Finding aid author<titlestmt> <author>Processed by Stanislav Pejša.</author></titlestmt> 26
    • 27. II. Finding Aid Common Tags <archdesc>• Minimum required description – “high-level did”<did> <origination>Mueller, Justin J.</origination> <unittitle>Justin J. Mueller Collection</unittitle> <unitdate>undated, 1890-2005</unitdate> <abstract>[short descriptive text]</abstract> […] 27
    • 28. II. Finding Aid Common Tags <archdesc>• Minimum required description – “high-level did”<did> […] <langmaterial>In German and English</langmaterial> <physdesc>1 linear foot</physdesc> <unitid>AR 10254</unitid> <repository>Leo Baeck Institute</repository> <physloc>V 11/2</physloc></did> 28
    • 29. II. Finding Aid Common Tags <archdesc>• Biographical information<bioghist><p>Joseph Roth was one of the most prominent Austrian writers of the first half of the 20th century.</p></bioghist>• Controlled vocabulary<geogname encodinganalog="651$a" source="lcsh" authfilenumber="n79040121">Austria</geogname> 29
    • 30. II. Finding Aid Common Tags <archdesc>• Description of Subordinate Components<dsc><c01 level="series"> <c02>Folder 1 <c03>Item 1</c03> <c03>Item 2</c03> </c02> <c02>Folder 2</c02></c01> 30
    • 31. II. Finding Aid Common Tags <archdesc>• Description of Subordinate ComponentsA Component <c> provides information about the content, context, and extent of a subordinate body of materials.Each <c> element identifies an intellectually logical section of the described materials. The physical filing separations between components do not always coincide with the intellectual separations.From EAD Tag library <http://www.loc.gov/ead/tglib/elements/c.html> 31
    • 32. II. Finding Aid Common Tags <archdesc>• Description of Subordinate Components<dsc><c01 level="series"> <did> <unittitle id="serII">Series II: Publications</unittitle> <unitdate normal="1985/1996">1985-1996</unitdate> </did> <c02>Subordinate intellectual parts, e.g. folders</c02></c01> 32
    • 33. II. Finding Aid Common Tags <archdesc>• Description of Subordinate Components<c02> <did> <container type="box">2</container> <container type="folder">1</container> <unittitle>Articles</unittitle> <unitdate>1985-1994</unitdate> </did></c02> 33
    • 34. II. Finding Aid Common Tags <archdesc>• Description of Subordinate Components<c02> <did> <container type="box">OS 145</container> <container type="folder">1</container> <unittitle>Newspaper foldout</unittitle> <unitdate>1996</unitdate> </did></c02> 34
    • 35. II. Finding Aid Common Tags – Human Readable? <dimensions> 35
    • 36. II. Finding Aid Common Tags – Human Readable? <dimensions>A subelement of <physdesc> for information about the size of the materials being described; usually includes numerical data. 36
    • 37. II. Finding Aid Common Tags – Human Readable? <famname> 37
    • 38. II. Finding Aid Common Tags – Human Readable? <famname>The proper noun designation for a group of persons closely related by blood or persons who form a household. Includes single families and family groups, e.g., Patience Parker Family and Parker Family. 38
    • 39. II. Finding Aid Common Tags – Human Readable? <revisiondesc> 39
    • 40. II. Finding Aid Common Tags – Human Readable? <revisiondesc>An optional subelement of the <eadheader> for information about changes or alterations that have been made to the encoded finding aid. 40
    • 41. II. Finding Aid EAD Finding Aid 41
    • 42. II. Finding Aid Quiz 42
    • 43. III. Implementation 43
    • 44. III. Implementation: Creating EAD 44
    • 45. III. Implementation: Creating EAD Archivists’ Toolkit Archon ArchivesSpace 45
    • 46. III. Implementation: Creating EAD ICA-AtoM 46
    • 47. III. Implementation: Creating EAD oXygen 47
    • 48. III. Implementation: Creating EAD NoteTab Dreamweaver EADitor Note Pad 48
    • 49. III. Implementation: Creating EAD PASCL spreadsheet “the spreadsheet from heaven” 49
    • 50. III. Implementation: Creating EAD My Workflow 50
    • 51. III. Implementation: Using EAD 51
    • 52. III. Implementation: Using EAD Now What? 52
    • 53. III. Implementation: Using EAD XSLT 53
    • 54. III. Implementation: Using EAD XSLT 54
    • 55. III. Implementation: Using EAD EAD to HTML 55
    • 56. III. Implementation: Using EAD EAD to HTML with DC 56
    • 57. III. Implementation: Using EAD EAD to PDF 57
    • 58. III. Implementation: Using EAD EAD to MARC 58
    • 59. III. Implementation: Using EAD Other Uses• Integration with other standards (e.g. EAC-CPF)• Open Archives Initiative – Protocol for Metadata Harvesting (OAI-PMH)• EAD consortia• Metadata for digitized collections 59
    • 60. III. Implementation: Using EAD Other Uses• Flexible search and display 60
    • 61. III. Implementation: Using EAD Resources 61
    • 62. III. Implementation: Using EAD EAD Tag Library 62
    • 63. III. Implementation: Using EAD SAA Standards Portal 63
    • 64. III. Implementation: Using EAD SAA EAD Roundtable 64
    • 65. III. Implementation: Using EAD EAD Tools 65
    • 66. III. Implementation: Using EAD Tinker!• Learn more about XML and XSLT• Download the free trial of oXygen XML editor, the schema, an EAD finding aid, and a stylesheet.• Try some basic actions: add a folder, change a controlled vocabulary term, remove a series. 66
    • 67. III. Implementation: Using EAD The Future of EADAlpha release of EAD revision, February 2013• Reduce semantic overload• Simplify and standardize links• Reduce mixed content• Add, deprecate, and delete elements 67
    • 68. III. Implementation: Using EAD The Future of EAD• Revision is schema-based – goodbye, DTD• LC stylesheet: dtd2schema.xsl• “Attribute validation errors indicate that the attribute value does not conform to the ruling ISO standard” 68
    • 69. III. Implementation: Using EAD The Future of EAD• Beta release of schema, documentation, and migration tools, July 1, 2013• New version of EAD released with tag library and migration tools, Winter 2014 slideshare.net/mikerush/ead-revision-progress-report-20120808 4/01/2013 email from Mike Rush to EAD listserv 69
    • 70. III. Implementation: Using EAD The Future of EAD“In an ideal world, EAD and EAC-CPF would beopaque to all but a few expert users, created whenneeded as secondary outputs from efficient andadaptable software tools with archivist-optimizedinterfaces.” Thirty Years On: SAA and Descriptive Standards 70
    • 71. III. Implementation: Using EAD The Future of EAD“This next wave [of archival standards] is going topush beyond online versions of print-baseddocument genres and embrace the Web as thenative format for description—dynamic, diverse,and discoverable description.” Thirty Years On: SAA and Descriptive Standards 71
    • 72. III. Implementation: Using EAD Relax! http://www.slideshare.net/archivistkevin 72

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