A Brief Introduction to Encoded Archival Description
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A Brief Introduction to Encoded Archival Description

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A basic presentation prepared for Queens College (CUNY) Graduate School of Library and Information Science, May 2011. Describes what EAD is, how it is created, and how it is implemented.

A basic presentation prepared for Queens College (CUNY) Graduate School of Library and Information Science, May 2011. Describes what EAD is, how it is created, and how it is implemented.

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  • Recent grad, now a processing archivist. New archivists point of view. Thank colleague and fellow alum Ryan Mendenhall, with whom I developed this presentation. EAD is not scary!
  • http://www.flickr.com/photos/carowallis1/2314716161/sizes/m/in/photostream/ Will be available on slideshare – many links on images and in text in the later portion of the presentation
  • Familiar with html? Similar (tags aka mark-up), but data structure, not display
  • Common that programs will display tags in different color, to help differentiate markup from content
  • http://www.flickr.com/photos/johnkay/3539126525/sizes/m/in/photostream/ Note that it is hierarchical – nested. Parent elements apply to child elements.
  • Encoding standards are rules for defining buckets; content standards are rules for the information inside http://www.flickr.com/photos/linneberg/4481309196/sizes/m/in/photostream/
  • DTD and schema define the buckets; the list of tags in the tag library (we’ll see later) is defined here. Move to schema is coming; more flexible; not something you need to know right away http://www.flickr.com/photos/linneberg/4481309196/sizes/m/in/photostream/
  • http://www.archivists.org/glossary/term_details.asp?DefinitionKey=66 http://www.flickr.com/photos/osuarchives/3427510628/sizes/m/in/photostream/
  • Encoding standards are rules for making the buckets; content standards are rules for the information inside
  • An EAD-encoded finding aid is split into info about institution/FA (metametadata) and info about materials (the finding aid)
  • http://findingaids.cjh.org/?pID=1165371 {here we will go through the first 200 lines or so Abelmann FA in the firefox or IE “view source” panel} How do we get HTML? Via XSLT – a transformation. In a bit more detail later.
  • Extremely unlikely you will be asked to type it all out by hand. Temples, programs, guidance.
  • Software is free (like kittens, not like beer) Designed by archivists: interface is intuitive Manages most common archival processes Designed for metadata standards Output – html, ead Built on a database (MySQL)
  • Web-based, but still need MySQL backend EAD import/export SAA archon webinar Sandbox on archon website: Going to be combined with AT
  • Basic, powerful XML editor. You can safely ignore about 95% of the buttons and drop-downs, but will do things like suggest valid tags and attributes, close tags, and validate as you go. This is what we use.
  • Notetab Pro Text editor In conjunction with free downloads from EAD Cookbook Free, once installed reasonably friendly
  • https://code.google.com/p/eaditor/ More complex but powerful tool – works on native XML, not database (like AT/archon). For the pro implementor.
  • A simple text editor – OK for simple tinkering; hard to actually use.
  • http://www.loc.gov/ead/tglib/element_index.html
  • XSLT (Extensible Stylesheet Language Transformations) is a declarative, XML-based language used for the transformation of XML documents. Here, the EAD tag processinfo is converted into HTML.
  • XSLT (Extensible Stylesheet Language Transformations) is a declarative, XML-based language used for the transformation of XML documents. Here, the EAD tag processinfo is converted into HTML.
  • http://www.aaa.si.edu/collections/online Hard to predict, but the data are structured so you can be flexible.
  • http://www.oclc.org/research/publications/library/2010/2010-04.pdf
  • From SAA email blast
  • Links are in comments and in slides

A Brief Introduction to Encoded Archival Description A Brief Introduction to Encoded Archival Description Presentation Transcript

  • Overview
    • I. EAD Basics
    • II. Finding Aid
    • III. Implementation
    • IV. Resources
  • I. The Basics
  • What is EAD?
    • XML standard for encoding finding aids
    I. Basics
    • XML standard for encoding finding aids
    • XML (eXtensible Markup Language):
    • set of rules for structuring data
    I. Basics - What is EAD?
    • <item>2011</item>
    • <container type=“box”>2011</container>
    • <unitdate era=“CE”>2011</unitdate>
    • XML standard for encoding finding aids
    I. Basics - What is EAD?
    • Tag:
    • <unitdate era=“ce”> 2011 </unitdate>
    • Attribute:
    • <unitdate era=“ce” >2011</unitdate>
    • Element:
    • <unitdate era=“ce”>2011</unitdate>
    • XML standard for encoding finding aids
    I. Basics - What is EAD?
    • <ead>
    • <eadheader>
    • <titleproper>Guide to the Papers of Leo N. Tolstoy
    • </titleproper>
    • </eadheader>
    • </ead>
    • XML standard for encoding finding aids
    I. Basics - What is EAD?
    • XML standard for encoding finding aids
    • Defined set of containers for descriptive data
    • Other encoding standards:
    • MARC (books)
    • Dublin Core (electronic objects)
    I. Basics - What is EAD?
    • XML standard for encoding finding aids
    • Valid elements, attributes and entities
    • are defined by a DTD or Schema
    I. Basics - What is EAD?
    • XML standard for encoding finding aids
    • A description of records that gives the repository physical and intellectual control over the materials and that assists users to gain access to and understand the materials (SAA)
    I. Basics - What is EAD?
    • XML standard for encoding finding aids
    • Describing Archives:
    • A Content Standard (DACS)
    I. Basics - What is EAD?
  • II. Finding Aid
  • EAD Finding Aid Structure
    • <ead>
    • <eadheader>Information about repository and finding aid</eadheader>
    • <archdesc>Description of archival materials</archdesc>
    • </ead>
    II. Finding Aid
  • Guide to the Arthur Abelmann Collection II. Finding Aid
  • Questions? II. Finding Aid
  • III. Implementation
  • III. Implementation: Creating EAD
  • Archivists’ Toolkit III. Implementation: Creating EAD
  • Archon III. Implementation: Creating EAD
  • Oxygen III. Implementation: Creating EAD
  • NoteTab III. Implementation: Creating EAD
  • EADitor III. Implementation: Creating EAD
  • Notepad III. Implementation: Creating EAD
  • EAD Tag Library III. Implementation: Creating EAD
  • III. Implementation: Using EAD
  • Now What? III. Implementation: Using EAD
  • XSLT III. Implementation: Using EAD
  • XSLT III. Implementation: Using EAD
  • EAD to HTML III. Implementation: Using EAD
  • EAD to HTML with DC III. Implementation: Using EAD
  • EAD to HTML III. Implementation: Using EAD
  • EAD to PDF III. Implementation: Using EAD
  • EAD to MARC III. Implementation: Using EAD
  • Other Uses
    • Bulk updates
    • EAD consortia
    • Metadata for digitized collections
    • Faceted searching
    • Anything structured data allows
    III. Implementation: Using EAD
  • IV. Resources
  • EAD Tools IV. Resources
  • Upcoming SAA Webinars
    • July 7: Archivists’ Toolkit: Shortening the Path from Accession to Researcher
    • July 21: EAD Tips and Tricks: Repurposing EAD with XSLT
    IV. Resources
  • Tinker!
    • EAD Cookbook
    • An XML Editor
    • Library of Congress EAD files
    IV. Resources
  • Download via Slideshare: http://www.slideshare.net/archivistkevin/a-brief-introduction-to-encoded-archival-description Twitter @archivistkevin Thank you!