Invite and remind
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Invite and remind



This will show you ways to invite and remind attendees while the meeting is in progress.

This will show you ways to invite and remind attendees while the meeting is in progress.



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Invite and remind Presentation Transcript

  • 1. Invite and RemindFrom within the meeting room
  • 2. • After you start your meeting, you may find that you forgot to invite a stakeholder or someone else who should be in the meeting.• This guide will show you various methods available to the host for sending invitations or reminders while the meeting is in progress. Invite and Remind 2
  • 3. Invite More• To invite someone after you start your meeting:• Select Invite & Remind on the Quick Start page Invite and Remind 3
  • 4. Invite & Remind Dialog Box• The Invite and Remind dialog box appears• You can invite someone to the meeting by• Email: invite by WebEx or your own email.• Phone: Enter the invitee name and phone number and select Call.• Text message (SMS): Enter the invitee mobile number and select Send.• IM: Invite by WebEx or your Remind Invite and 4 own IM.
  • 5. To send an email invitation• On the Email tab do one of the following:• Enter one or more email addresses and select Send to have WebEx send the invitation emails. OR• Click the link to send invitations using your own email program• (MS Outlook or Lotus Notes only). Invite and Remind 5
  • 6. To invite people by phone: • On the Phone tab, enter the invitee name and phone number. • Select Call. Invite and Remind 6
  • 7. To invite more people using WebEx IM • Note: Start your WebEx IM if it is not currently running • On the IM tab, select Invite Invite and Remind 7
  • 8. Invite More dialog box: • The Invite More dialog box Appears • Type a screen or domain name for the participant • Click the Plus button to add the name to the list of participants. Invite and Remind 8
  • 9. To invite more people using another IM • Select Copy at the bottom of the dialog box, then paste the URL into your own IM and Invite and Remind 9
  • 10. To invite by text message • On the SMS tab, enter the invitee mobile phone number. • Select Send. Invite and Remind 10
  • 11. To remind someone to join your meeting • Select the Remind tab. All invitees who are not in the meeting are automatically chosen to receive the reminder. 1) Uncheck the box beside any person you dont want to remind. 2) Select Send Reminder. • An email reminder is sent to each person selected Subtitle Here 11