Apex Audit System - Scheduling Issues
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Apex Audit System - Scheduling Issues

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APEX (Audit Planning and EXecution) is a highly customizable software product for Audit Management. APEX is a COTS- Commercial Off-the-shelf software. APEX can be used for performing Internal Audits ...

APEX (Audit Planning and EXecution) is a highly customizable software product for Audit Management. APEX is a COTS- Commercial Off-the-shelf software. APEX can be used for performing Internal Audits and External Audits.

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Apex Audit System - Scheduling Issues Apex Audit System - Scheduling Issues Presentation Transcript

  • APEX Audit System
    http://www.apexauditsystem.com
    contact@apexauditsystem.com
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    1
  • APEX Background
    APEX is developed by SaltlakeInfosolutions Pvt. Ltd. (SIPL), an ISO 9001:2008 certified Software Development Organization based in India
    APEX is developed by a team that includes, in addition to technical staff, domain experts experienced in Audit including Bank Auditors, Government Auditors and Statutory Auditors.
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    2
  • APEX Overview
    • Customizable Product
    • LAN Based, with a Desktop Component
    • Audit Management System
    • Includes Risk Management Features
    • Electronic Workpapers with Audit Programs
    • Desktop Component Integrates with MS Office
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    3
  • APEX Overview
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    4
  • APEX Overview: Planning
    • Audit Staff Management
    • Auditee (Audit Entity) Management
    • Risk Assessment
    • Prioritization
    • Plan Generation
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    5
  • APEX Overview: Audit Execution
    • Generation of Work Orders
    • Updating of Audit Status
    • Audit Work Breakdown (Audit Programs)
    • Audit Findings
    • Track Management Responses
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    6
  • APEX Overview: Monitoring
    • View Audit Status
    • View Staff History (Audits completed in given time frame)
    • View Complete Audit History
    • View Audit Entity-wise History
    • Audit Report and Follow up information
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    7
  • APEX Overview: Working Papers
    • Storage for Work Papers for every Audit
    • Collaborative Editing of Work Papers
    • Auditee Archive
    • Audit Documents
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    8
  • APEX Overview: Forms & Workflows
    Custom Development
    Digitization of Standard forms used in Audit Process
    Implementation of Form based Workflow
    Integration of Forms with Database for Easy Retrieval
    Digital Signatures in Forms for authentication
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    9
  • Screenshots
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    10
  • Screenshots
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    11
  • Screenshots
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    12
  • SCHEDULING & ASSOCIATED ISSUES
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    13
  • Background
    • Audit Scheduling was implemented by SIPL (SaltlakeInfosolutions Pvt. Ltd.) at State Audit Institution, Govt. of Oman
    • Scheduling requires custom development, taking into account parameters specific to end-users
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    14
  • Team Based
    • Audits are normally team based, with the team size depending upon the size of the task.
    • An individual auditor is also a team, of size 1.
    • Different audits conducted by the same organization may require different team sizes.
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    15
  • Multi-level
    • An Audit Team contains of Team members of varying level of seniority
    • The team composition is based upon directive of the Audit Manual
    • e.g. – A team must include a Senior Auditor and the number of other team members depend on the size/classification of the branch
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    16
  • Dynamic
    An Audit Schedule is often dynamic, though we would wish for it to be static and unchanging!
    Reasons why it is hard to have a static schedule:
    • Availability of team (unexpected leave of a team member)
    • Availability of Auditee
    • Travel, natural causes etc..
    • Other, higher priority work or reassigned to another audit
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    17
  • Prioritized
    • Individual audits vary in priority (actually Auditee Priority)
    • High risk Auditees (Audit Entities, e.g. Branch of a Bank) are higher priority for the Audit Team
    • Auditees high in Priority are audited more frequently (number of audits) and intensively (team size and duration of audit) than lower priority auditees.
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    18
  • Full Cycle
    All auditees must be covered for audits, based on prioritization
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    19
  • Skill Matching
    Members of the Audit organization may have different skill sets which may have to be matched to the tasks.
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    20
  • Problems with Audit Scheduling
    The characteristics mentioned above give rise to a number of problems while creating a schedule for audits:
    Change in Audit Schedule causes ‘Jitter’
    Gaps between Audits because of staff availability
    Low utilization of team because of team structure (number of members at various positions)
    Mismatched task allocations because of availability
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    21
  • How to Approach Audit Scheduling
    Study the Audit Organization or Department
    Understand
    • Prioritization
    • Tasks
    • Team Size and Composition
    • Skill Sets
    Customize the Audit Scheduling Program as per the results of the study. Ensure that the staff utilization and ‘jitter’ are at acceptablelevels.
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    22
  • Thank you!
    VISIT http://www.apexauditsystem.com for more details..
    HTTP://WWW.APEXAUDITSYSTEM.COM
    PHONE: +91-98315 92533
    23